PerformanceBased Monitoring and Interventions

1
Performance-Based Monitoring and Interventions

• October 5, 2006

2
2006 PBMAS Update

• 2006 PBMAS Reports Released on TEASE September
  20.
• Excel spreadsheets with 2006 PBMAS performance
  levels e-mailed to ESC PBM contacts on September
  21.
• 2006 PBMAS Unmasked Data Download
• Anticipate posting on TEASE mid-October

3
2006 PBMAS Update

• Public release of 2006 PBMAS Reports on TEA
  website anticipated late October
• Will include masked data download
• Calls, questions, concerns?

4
2006-2007 Accountability and AU Interventions

• Information on 2006-2007 Accountability and AU
  Interventions posted to the PMI website at
  www.tea.state.tx.us/pmi/accmon.
• Website updated to reflect certain HB 1 changes
  and to add information on 2006-2007 interventions.

5
2006-2007 Accountability and AU Interventions
(continued)

• AU campuses prior to appeals
• Standard procedures 297
• Alternative Education Accountability 24
• Total campuses 321
• AU districts prior to appeals
• Standard procedures 54
• Alternative Education Accountability 8
• Total districts 62
• Appeals determinations not yet final but should
  be finalized soon

6
2006-2007 Accountability and AU Interventions
(continued)

• Initial letters disseminated to 1st, 2nd, and 3rd
  year AU campuses
• Some districts have received AU correspondence
  related to circumstances such as the district
  being rated AU in area(s) not rated AU at an
  affiliated campus in the LEA
• Correspondence planned for some additional
  districts rated AU for multiple years

7
2006-2007 Accountability and AU Interventions
(continued)

• AU Campuses (TEC 39.1322(b), p. 75)
• If a campus has been identified as academically
  unacceptable under Section 39.132, the
  commissioner shall appoint a campus intervention
  team (CIT).

8
2006-2007 Accountability and AU Interventions
(continued)

• Current requirements related to 2006-2007 CITs
  (TEC 39.1323, p. 75)
• AU campus is required to have CIT appointed
• Letter sent to notify LEA of status
• LEA proposes CIT membership
• Minimum 2-member team
• CIT membership will be, at minimum, 50 external,
  and members must have proven history of school
  improvement
• TEA approves CIT
• Use of TEA tools required
• LEA submissions to TEA required

9
2006-2007 Accountability and AU Interventions
(continued)

• 1st Year AU Campus Interventions
• CIT must complete comprehensive on-site
  evaluation and needs assessment.
• TEA will encourage CITs and LEAs to conduct a
  focused data analysis as part of the evaluation
  and needs assessment.

10
2006-2007 Accountability and AU Interventions
(continued)

• The CIT shall assist the campus in executing the
  school improvement plan, assist the campus in
  implementing research-based practices, provide
  research-based technical assistance, and submit
  the plan to the commissioner for approval.
• The CIT shall continue to work with the campus
  until the campus is rated AA or better for two
  consecutive years or rated AA or better one year
  and the commissioner determines that the campus
  is operating and will continue to operate in a
  manner that improves student achievement.

11
2006-2007 Accountability and AU Interventions
(continued)

• The CIT may continually update the school
  improvement plan, with approval from the
  commissioner, to meet campus needs.
• If the commissioner determines that a campus is
  not fully implementing the CITs recommendations
  or school improvement plan, the commissioner may
  order the reconstitution of the campus or require
  the acquisition of professional services under
  TEC 39.1331.

12
2006-2007 Accountability and AU Interventions
(continued)

• 1st Year AU Campus Materials
• Optional documents and templates
• Focused Data Analysis Guidance Document
• Focused Data Analysis Template
• Data Analysis Tool
• Required documents and templates
• CIT Recommendations and Determinations Template
• School Improvement Plan Guidance Document
• School Improvement Plan Template

13
2006-2007 Accountability and AU Interventions
(continued)

• 1st Year AU Campus Materials
• Support documents and templates
• Sample Notification Letter
• Checklist for Submission of CIT Proposal
• CIT Membership Proposal Template
• Required Activities (Attachment A)
• Sample CIT Charges Letter
• CIT Approval Attachment
• Interventions Checklist

14
2006-2007 Accountability and AU Interventions
(continued)

• 2nd Year AU Campuses (TEC 39.1324, p.79)
• For a campus rated AU for two consecutive school
  years, the commissioner shall order the
  reconstitution of the campus and assign a CIT.
• In addition to other requirements, the CIT shall
  decide which educators may be retained at the
  campus.
• Provision for removal of principal added to
  statute, but commissioner may allow principal to
  remain in 2006-2007.
• Commissioner may appoint a monitor, conservator,
  management team, or board of managers to the
  district to ensure implementation of the school
  improvement plan.
• Commissioner may require the acquisition of
  professional services under TEC 39.1331.

15
2006-2007 Accountability and AU Interventions
(continued)

• 2nd Year AU Campuses (continued)(TEC 39.1324,
  p.80)
• If the commissioner determines that the campus is
  not fully implementing the school improvement
  plan, the commissioner may pursue alternative
  management or campus closure.

16
2006-2007 Accountability and AU Interventions
(continued)

• 2nd Year AU Campus Interventions
• CIT must complete comprehensive on-site
  evaluation and needs assessment and plan for
  reconstitution of the campus.
• TEA will encourage CITs and LEAs to update the
  focused data analysis as part of the evaluation
  and needs assessment process.
• CIT must describe process used to determine which
  educators may be retained at the campus and
  provide information on specific determinations.

17
2006-2007 Accountability and AU Interventions
(continued)

• The CIT shall assist the campus in executing the
  school improvement and reconstitution plan,
  assist the campus in implementing research-based
  practices, provide research-based technical
  assistance, and submit the plan to the
  commissioner for approval.
• The CIT shall continue to work with the campus
  until the campus is rated AA or better for two
  consecutive years or rated AA or better one year
  and the commissioner determines that the campus
  is operating and will continue to operate in a
  manner that improves student achievement.

18
2006-2007 Accountability and AU Interventions
(continued)

• 2nd Year AU Campus Materials
• Required documents and templates
• CIT Recommendations and Determinations Template
• School Improvement and Reconstitution Plan
  Guidance Document
• School Improvement and Reconstitution Plan
  Template

19
2006-2007 Accountability and AU Interventions
(continued)

• 2nd Year AU Campus Materials
• Support documents and templates
• Sample Notification Letter
• Checklist for Submission of CIT Proposal
• CIT Membership Proposal Template
• Required Activities (Attachment A)
• Sample CIT Charges Letter
• CIT Approval Attachment
• Interventions Checklist

20
2006-2007 Accountability and AU Interventions
(continued)

• 3rd Year AU Campus Interventions
• Per HB 1, if a campus is considered AU for the
  subsequent school year after reconstitution, the
  commissioner shall review the progress of the
  campus and may order closure of the campus or
  pursue alternative management.
• Initial letter to campus requires continued
  involvement of SCIT/CIT in implementing
  improvement and reconstitution plan.
• A Chapter 39 hearing in front of the commissioner
  or designee will be scheduled during 2006-2007.

21
2006-2007 Accountability and AU Interventions
(continued)

• AU Interventions Timelines
• 1st and 2nd Year AU Campuses
• CIT Proposals were due September 22, 2006
• TEA follow-up and review ongoing
• Initial CIT approval correspondence to be
  disseminated beginning this week
• School Improvement (and Reconstitution) Plan due
  November 17, 2006
• 3rd Year AU Campuses
• CIT Review and Updates were due September 29,
  2006
• Ongoing progress reporting
• Chapter 39 hearing timeline TBD

22
Other Accountability/AU Information (continued)

• Other campus-level interventions per HB 1
• Technical Assistance and Campus Intervention
  Teams (TEC 39.1322, p. 75)
• Campuses with subsequent year concerns assigned
  TATs
• TATs selected and assigned by commissioner
• TAT campuses have not yet been identified

23
Interventions Update PBM

• Dissemination of special education correspondence
  related to 2005-2006 basically complete.
• 2005-2006 correspondence for program areas other
  than special education to be mailed beginning
  this week.
• 2006-2007 intervention staging and posting of
  related materials is projected for mid-October.

24
Interventions Update PBM (continued)

• Reminder Use of Intervention Stage and Activity
  Manager (ISAM) for dissemination of PBM and DIM
  intervention determinations
• LEAs (and ESCs) must request access to the
  Interventions portal and ISAM through TEASE
• LEAs that have not yet requested access should do
  so as soon as possible (600 LEAs have requested
  access to date)
• A To the Administrator Addressed notification and
  reminder letter was posted September 18, 2006
• PMI link to TEASE request form
  http//www.tea.state.tx.us/forms/tease/interventio
  ns.html
• TEASE link to form (Interventions)
  http//www.tea.state.tx.us/webappaccess/AppsRefSht
  -TS2.htm
• TEA has begun providing regional updates to ESCs
  regarding which LEAs have requested access to ISAM

25
Other Oversight Activities RF Monitoring

• RF Monitoring Update
• RF Monitoring materials available at
  http//www.tea.state.tx.us/pmi/rfmon/
• RF Tracker scheduled to be opened within next two
  weeks, pending technical timelines
• TEA has provided aggregate information to ESCs
  regarding which LEAs in the region submitted data
  to RF Tracker in Spring 2006 data collection
• ESCs will be notified regarding scheduled RF
  Monitoring visits as information is available

26
TEA / ESC Discussion

• Performance-Based Monitoring Focus Group
• Tentative November schedule--????
• Upcoming discussions with ESCs proposed

27
PBMI TETN Dates (Thursdays 9 a.m. to 1200 p.m.
unless otherwise noted)
28
PBMI TETN Dates (Thursdays 9 a.m. to 1200
p.m.unless otherwise noted)