Building 200 Interior Renovations

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Building 200 Interior Renovations
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Building 200 Interior Renovations

• Agenda
• Item 1 Initial questions
• Item 2 Construction Schedule
• Item 3 Moving Schedule and Process
• Item 4 QA regarding Indoor Air Quality during
  construction
• Item 5 Questions From You

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Building 200 Interior Renovations

• Important Dates
• Friday March 16th/07 Construction contract
  tender issued.
• Wednesday March 21st/07 Construction site
  walk-through with contractors.
• Tuesday April 10th/07 Construction contract
  tender closes.
• Wednesday April 11th/07 Construction contract
  awarded to successful proponent.

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Building 200 Interior Renovations

• Wednesday April 11th/07 through to Wednesday
  April 18th/07 contractor begins to mobilize
• Wednesday April 18th/07 Demolition/Construction
  slated to begin on 2nd Floor North (Phase 1)
• Monday May 07th/07 Construction begins on 3rd
  Floor South (Phase 2)
• Friday June 29th/07 Construction complete on
  2nd Floor North
• Monday July 03rd/07 Construction begins on 3rd
  Floor North (Phase 3)

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Building 200 Interior Renovations

• Friday August 10th/07 Construction complete on
  entire 3rd Floor
• Friday August 30th/07 Construction complete on
  1st Floor (Phase 4)

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Construction Timeline
Design Tender Phase 1 Phase 2 Phase 3 Phase
4 Completion
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
On time On budget!!
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Building 200 Interior Renovations

• THE MOVING PLAN!
• Guiding philosophy in planning the move process
  and construction phasing has been
• A) Minimizing effects of construction on
  individuals.
• B) Minimizing operational disruptions for each
  department.
• C) Minimizing confusion for all your colleagues
  and students on campus.

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Building 200 Interior Renovations

• Where and When Is Everyone Moving?
• All occupants on the 2nd Floor North will be
  relocated to Building 255 or other offices on
  campus. This will happen prior to the start of
  construction on April 18th/07.
• May 04th/07 May 08th/07Registration, Records,
  Admissions, Cashiers, and Financial Aid will be
  relocated to Building 250.
• After completion of Phase One (2nd Floor North)
  all occupants on the 3rd Floor North will be
  moved to the newly renovated areas on the 2nd
  Floor.

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Building 200 Interior Renovations

• Who Moves?
• Disability Services moves into their permanent
  home on the 2nd Floor.
• Counseling Advising moves to the 2nd Floor on a
  temporary basis until the construction on the 3rd
  Floor is complete.

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Building 200 Interior Renovations

• August 11th/07 August 14th/07
• Counseling Advising move to their permanent
  home on the newly renovated 3rd Floor.
• Registration, Records, Admissions, Financial Aid,
  and Cashiers move back into their permanent home
  on the newly renovated 2nd and 3rd Floors.
• August 15th/07 August 17th/07
• Occupants located in B255 move back to their
  permanent homes on the 2nd floor of B200.

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Building 200 Interior Renovations
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Building 200 Interior Renovations
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Building 200 Interior Renovations

• Phase 3 Everyone moves back home.
• As the moving process moves forward there are
  several areas of responsibility that overlap.
• Everyone is in someway responsible for a
  successful and smooth moving process.
• As your moving day approaches you will be given
  advance notice so that you will be ready to move
  on your assigned day.

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Building 200 Interior Renovations

• General Guidelines to Moving
• IMPORTANT If you have valuable personal items
  please move them yourself. Malaspina is not
  responsible for breakage/loss. Items in this
  category might include pictures, desk lamps, area
  rugs, plants, etc.
• Step One You are responsible for packing your
  own boxes. All filing cabinets, desks, drawers,
  etc. must be emptied. Boxes are available from
  Facilities Services Campus Development. You
  will be provided with a Material Handling Form to
  request boxes, tape, and tape dispensers. Please
  keep the weight of the boxes to under 50
  poundsif you cant lift itthe movers probably
  cannot safely do so either.
• Step Two You will be provided with
  identification sheets/labels that are to be
  taped/adhered to each box and each piece of
  furniture to be moved. If you are receiving new
  furniture you will be informed of this prior to
  your move date so you will only need to label
  your boxes.
• Step Three Tape/adhere keys to desks and filing
  cabinets to the front of the piece furniture
  (i.e. desks, filing cabinets, etc.)
• Step Four Pack your phone and cord, unless it
  has a digital display. Digital display phones
  should be left in their place. Facilities will
  look after moving it to the proper location.
  Your waste bin and recycling bin will be moved
  for you.
• Step Five Place your packed boxes on the floor
  please do not block the entrance to the
  office/area door as furniture may be moved prior
  to anything else.

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Building 200 Interior Renovations

• Step Six Once all of your items have been moved
  to your new location, you are responsible for
  unpacking your boxes and re-packing your desk,
  drawers, and filing cabinets. Please remove or
  cut the tape on the boxes and flatten them so
  that they can be re-used at a different date.
  Place them in a common storage place so that they
  can be picked up by Facilities.
• Computers Printers Do not unplug, pack, or
  move computers, printers, cords, peripherals,
  mice, etc. Facilities and IT will arrange to
  have them moved.
• Photocopiers Do not unplug, pack, or move
  printing, scanning, or duplication machines.
  Facilities, IT, and Printing/Duplicating will
  arrange to have them moved.
• Hazardous Materials If you have hazardous
  materials in your office/area (i.e. lab
  reagents/gasoline, etc.) special arrangements may
  be required through Environmental Health
  Safety.
• Surplus Furniture Equipment If you have
  surplus furniture or equipment to dispose of,
  please contact Purchasing to discuss your
  options.
• Keys/Card Access Keys/Card Access for your new
  area (both temporary and permanent) will be
  arranged in conjunction with Facilities Services.

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Building 200 Interior Renovations

• Contact information for anything related to the
  B200 construction and moving processes
• Chris Widmeyer
• Facilities Planner/Developer
• Location Building 120/Rm 204
• Email widmeyerc_at_mala.bc.ca
• Ph Local 6539

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Building 200 Interior Renovations

• Questions you may have?
• Q Will I be able to access files and other
  things that are in storage?
• A Yes. While storage areas have not been
  designated as of yet, we plan on storing many
  items in the tiered classrooms on the first and
  second floors. This will be cleared up closer to
  the actual construction start dates.
• Q What is being done to provide a comfortable
  level of Indoor Air Quality during construction?
• A The primary method to be used to provide a
  comfortable level of Indoor Air Quality during
  construction, will be through the use of air
  filters attached to all return air ducts in the
  construction zone. The construction zone will be
  kept under negative pressure relative to the
  other areas of the building. Both of these
  methods used together has the effect of keeping
  various particles from infiltrating occupied
  areas.
• Q What are Volatile Organic Compounds (VOCs)?
• A Volatile Organic Compounds (VOCs) are
  materials that evaporate rapidly and give off
  vapours and gases which may cause adverse
  reactions to some people.  Some VOCs have a
  noticeable odour however many do not.

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Building 200 Interior Renovations

• Q What are potential sources of VOCs?
• A Potential sources of VOCs are quite wide in
  range. Some examples of materials containing
  VOCs are paints, stains, varnishes, solvents,
  gasoline, adhesives, wood preservatives, waxes,
  polishes, cleansers, lubricants, sealants, dyes,
  air fresheners, fuels, plastics, copy machines,
  printers, tobacco products, perfumes, cosmetics,
  dry cleaned clothing, etc.
• Q Are we using materials that have VOCs in
  them?
• A Wherever possible we are using
  Low-emission/Low VOC products and materials in
  the renovations however there may be some
  construction materials being used that are not
  available in the Low VOC format.  If it is
  possible the use of such VOC products will be
  kept to a minimum and any vapours generated will
  be controlled through additional localized
  ventilation. 
• Q Will I have access to the construction area
  during construction if I have a hard hat and work
  boots?
• A No. The area is for construction contractors
  and those associated with the construction
  portion of the project. You will be given a tour
  and access to your new area just prior to moving
  into it, and after the construction deficiencies
  have been addressed.