Status from previous assessment

1
Status from previous assessment

• Employee Suggestion Box
• Code almost complete
• Testing this week or next
• Status of Six Improvements from 2003
• The methods of doing backups/restores should be
  documented and published.
• Re-assessed backup schedule
• New hardware and software
• A disaster recovery plan should be defined and
  documented.
• Need to do

2
Status from previous assessment

• Status of Six Improvements from 2003
• The methods used to protect web content needs to
  be reviewed and defined appropriately (e.g. the
  use of network usernames/passwords to
  authenticate over the internet should be
  reviewed).
• Reviewed and implemented
• Need to review division wide
• Responsibility should be defined (i.e. names
  assigned) for people responsible for managing web
  content that is intended for the public.
• Margie has been assigned as content manager for TD

3
Status from previous assessment

• Status of Six Improvements from 2003
• Implement a mechanism for tracking
  updates/patches applied to systems which do not
  have internal tracking mechanisms in place (e.g.
  MS SQL Server).
• Patchlink since early 2004

4
Status from previous assessment

• Data Storage Backups
• 3 TB of current data storage
• 1 SDLT Tape Library w/ 2 Drives
• 3.6 TB in library
• 700 MB/Min per tape drive
• Archive monthly in Fermi Vault
• Studying impact of dual backup from Feynman
• New TDarchive2 server and tape library
• Tapes being stored in 3 different places
• In computer room for time they are in Tape
  Library (2 weeks)
• In Jims office ICB 3rd floor for 2 months
• One set a month goes to Fermilab Vault after that
  (up to date on transfers)

5
Long Term Network/Computing Plans

• Networking
• Infrastructure Plans
• Pilot Secured/Protected Ethernet Network
• Firewall Project w/ CD (Green/Yellow Network)
• Totally switched Network w/ management required
• Replace improve wireless LAN (done)
• Fiber to ICB High Bay Area (Data Acquisition)
• Since wireless advances, not as big an issue

6
Computing Plans

• 12 current NT/2000/2003/Unix/Linux servers
• Plan to replace 2/3 per year to keep us current
  with new technology 15K
• OS and Keystone Application Licensing through CD
  (2000, Office, WRQ)
• Implemented last year

7
Property Management

• CIS and PC Equipment Inventory
• A thorough physical scan for all equipment in
  TD's control is being performed now
• Will be complete in early August 2005, with
  reports generated by end of August 2005
• Property Passes
• Currently have 75 active property passes
• After a few items completed, we will be in 100
  compliance.
• Missing Property PCs, Peripherals, and Hard
  Drives Discs
• Currently have 52 unusable hard drives being
  processed in preparation for destruction at site
  38
• all hard drives being destroyed are fully
  documented (serial number, model, size, where it
  came from)
• All hard drives that are currently not in systems
  will be inventoried by my summer student before
  end of July 2005
• all newly purchased hard drives should go thru me
  for inventorying in the future BEFORE being
  distributed
• After equipment scan is complete, will be
  matching Fermilab tags from previous security
  reports to see if any have been found
• Storage Timely MMR and Record Keeping
• Graciela will be emailing me a summary of all
  MMRs to excess equipment in the future
• MMRs of excessed equipment will be electronically
  recorded in HelpStar database via emails

8
Project Planning

• Need to have Project Scope document for future
  Projects
• Equipment selection
• Power requirements
• Participants and Roles defined
• ICB1 UPS
• HQ Conference Room
• Not our project, just AV consult
• Need to have Burks time
• We need to be included in all future Project
  Plans
• Participants and Roles defined
• Standard set of Participants