Title: CSREESUSDA The Federal Partner
1CSREES-USDAThe Federal Partner
2The History of the Land-Grant System the
Partnership
- George Cooper
- Deputy Administrator
- Science Education Resource Development
3What it means to be Land Grant - A Legislative
Overview
4Background MaterialsPrepared forNew Directors
ConferenceDecember 10, 2002Washington, DC
- Developed by
- George Cooper, USDA/CSREES/SERD
5Key Legislation
- Creation of the U.S. Department of Agriculture -
May 15, 1862. - First Morrill Act of 1862.
- Emancipation Proclamation put into effect January
1, 1863. - Hatch Act of 1887.
- Second Morrill Act of 1890.
- Smith-Lever Act of 1914.
- P.L. 89-106.
- Food and Agriculture Act of 1977.
- P.L. 95-113
- Section 1444
- Section 1445
6Key Legislation, contd.
- Equity in Educational Land-Grant Status Act of
1994 - District of Columbia Public Postsecondary
Education Reorganization Act of 1974
7Creation of the U.S. Department of Agriculture
- May 15, 1862.
- ..to acquire and to diffuse among the people of
the United States useful information on subjects
connected with agriculture in the most general
and comprehensive sense.. To procure, propagate,
and distribute among the people new and valuable
seeds and plants...
8Creation of USDA, contd.
- to acquire and preserve all information
concerning agriculture..books and correspondence,
practical and scientific experiment, by
collection of statistics and other appropriate
meansand distribute them among agriculturists. - USDA Assumes duties previously conducted by the
Patent Office. - Department elevated to Cabinet status in 1889
9USDAs Primary Link to Land-Grant Institutions
- The Cooperative State Research, Education, and
Extension Service - (CSREES)
10Legislative Overview
11First Morrill Act of 1862
- Introduced, December 14, 1857 and became law,
July 2, 1862. - Donate public lands to States Territories which
may provide colleges for the benefit of
agriculture and the mechanic arts. - 20,000 acres for each Senator and Representative
in Congress, and 60,000 acres to each Territory.
12Morrill Act of 1862, contd.
- ..lands or script could be sold and the proceeds
used for the endowment, support and maintenance
of at least one college where the leading object
shall be, without excluding other scientific or
classical studies, to teach such branches as are
related to agricultural and mechanic arts, in
such manner as the legislatures of the States and
Territories may respectively prescribe in order
to promote liberal and practical education of the
industrial classes
13Morrill Act of 1862, contd.
- funds shall not be applied directly or
indirectly, to the purchase, erection,
preservation or repair of any building(s). - Annual reports were to be submitted.
14Emancipation Proclamation
- January 1, 1863.
- Freed all slaves in the southern states that had
seceded from the Union (AR, TX, LA, MS, AL, FL,
GA, SC, NC, VA ).
15Hatch Act of 1887
- March 2, 1887.
- Established Agricultural Experiment Stations in
connection with the colleges established in the
several states under the Morrill Act of 1862, and
the acts supplementary thereto.
16Hatch Act, contd.
- To conduct original research or verify
experiments on the physiology and diseases of
plants and animals chemical composition of
plants the comparative advantages of rotative
cropping the value of grasses and forage plants
the composition and digestibility of different
kinds of food for domestic animals the
scientific and economic questions.
17Hatch Act, contd.
- and other research bearing directly or indirectly
on the agricultural industry of the United States
as may in each case be deemed advisable, having
due regard to the varying conditions and needs of
the respective States and Territories. - Appropriated Federal funds from the Treasury for
this purpose from the sale of public lands.
18Second Morrill Act
- August 30, 1890.
- To apply a portion of the proceeds of public
lands to the more complete endowment and support
of the colleges for the benefit of agriculture
and mechanic arts established under the
provisions of an act of July 2, 1862. Annually
appropriated, out of any money in the Treasury
not otherwise appropriated from the sale of
public lands..
19Second Morrill Act, contd.
- Applied only to instruction in agriculture, the
mechanic arts, the English language and the
various branches of mathematical, physical,
natural, and economic science, with special
reference to their applications in the industries
of life, and to the facilities for such
instruction. - Provided...
20Second Morrill Act, contd.
- that no money shall be paid out under this act
to any State or Territory for the support and
maintenance of a college where a distinction of
race or color is made in the admission of
students, but the establishment and maintenance
of such colleges separately for white and colored
students shall be held to be a compliance with
the provisions of this act if the funds received
be equitably divided...
21 Smith-Lever Act
- May 8, 1914.
- To provide for cooperative agricultural extension
work between the agricultural colleges in the
several states receiving the benefits of an Act
of Congress approved July 2, 1862, and of the
Acts supplementary thereto, and the United States
Department of Agriculture.
22Smith-Lever Act, contd.
- .. to aid in diffusing among the people of the
United States useful and practical information on
subjects relating to agriculture and home
economics, and to encourage the application of
the same.. Provided, that in any State in which
two or more such colleges have been or hereafter
may be established the appropriations hereinafter
made to such state shall be administered by such
college or colleges as the legislature of such
State may direct.
23Smith-Lever Act, contd.
- work shall consist of giving of instruction and
practical demonstrations.., to persons not
attending or resident in said colleges, and
imparting to such persons , through field
demonstrations, publications, and otherwise..
24P.L. 89-106
- August 4, 1965. Funds to 1890s in 1967.
- ..Appropriations of USDA may be expended for the
erection of buildings and other structures on
land owned by States, counties, municipalities - Secretary is authorized to make grants to State
agricultural experiment stations, colleges,
universities, and other research institutions and
organizationsfor research to further programs of
USDA.
25District of Columbia Public Postsecondary
Education Reauthorization Act
- Sec. 208. (a)
- Authorize a public land-grant university ..in
the District of Columbia. In accordance with the
provisions of the Act of July 2, 1862 (known as
the First Morrill Act)
26UDC, contd.
- Sec. 208 (b)
- The term state as used in the Act of May 8,
1914, shall include the District of Columbia,
except that the District of Columbia,
except..not eligible to receive any sums
appropriated under Section 3 of such Act.
27UDC, contd.
- Sec. 208 (c)
- In lieu of authorization of appropriations.under
Section 3 of such Act of May 8, 1914, there is
authorized to be appropriated such sums as may
be necessary to provide cooperative agricultural
extension work in the District of Columbia under
such Act.
28P.L. 95-113, Subtitle G - 1890 Land-Grant College
Funding
- September 29, 1977.
- Section 1444 , pursuant section 3(d) of the
Smith-Lever Act of May 14, 1914.
29P.L 95-113, contd.
- Authorized to be appropriated annually such sums
as Congress may determine necessary to support
continuing agricultural and forestry extension at
colleges eligible to receive funds . To conduct
extension programs and activities, and for
contributing to the retirement of employees.
30P.L.95-113, contd.
- The State director of the CES and the
administrative head for extension at the eligible
institution in each state will jointly develop,
by mutual agreement, a comprehensive program
extension for the State to be submitted for
approval by the Secretary.
31P.L. 95-113
- Section 1445.
- To be appropriated annually such sums as Congress
may determine necessary to support continuing
agricultural research at colleges eligible to
receive funds under the Act of August 30, 1890,
including Tuskegee Institute.
32P.L. 95-113, contd.
- , shall be used for expenses of conducting
agricultural research, printing, disseminating
the results of such research, contributing to the
retirement of employees, administrative planning
and direction, and purchase and rental of land
and the construction, acquisition, alteration, or
repair of building necessary for conducting
agricultural research.
33P.L. 95-113, contd.
- The director of the State Agricultural Experiment
Station in each state where an eligible
institution is located and the chief
administrative officer specified in this section
shall jointly develop, and by mutual agreement, a
comprehensive program of agricultural researchto
be submitted for approval by the Secretary.
34P.L 97-98(Research Facilities)
- December 22, 1981.
- Sec. 1433. (a)
- Authority to award grants to upgrade 1890
land-grant research facilities. - 10 million from FY 1982-1986 for the acquisition
of research facilities and equipment to
participate fully in a balanced attack on
research needs of the State.
35P.L. 97-98
- December 22, 1985.
- SEC. 1416. (a).
- There are authorized to be appropriated 10
million for FY 1986-1990 for the acquisition and
improvement of extension facilities and equipment
so that eligible institutions may participate
fully with the State cooperative extension
services in a balanced way in meeting the
extension needs of States..
36Improving Americas Schools Act of 1994 (P.L.
103-382), 10/20/1994
- Equity in Educational Land-Grant Status Act of
1994 (short title) - Named eligible Institutions (30)
- colleges for the benefit of agriculture and the
mechanic arts in accordance with.provisions of
the Act of July 2, 1862.
371994s Contd.
- Sec. 533.
- (a) (2).shall not be considered as land-grant
colleges that are eligible to receive funding
under i) Act of March 2, 1887 ii) Act of May 8,
1914 and iii) Act of August 30, 1890.
381994s, contd.
- Sec. 533 (a) (B)
- In lieu of funding under the Act of July 2, 1862,
relating to the donation of public land or scrip
for the endowment and maintenance institutions
will receive an endowment fund interest
payments from the investments.
391994s contd.
- 60 of endowment funds are distributed on a pro
rata basis based on Indian student count and 40
shall be distributed in equal shares to the 1994
institutions.
40CSREES Partner Institutions
- 130 Colleges of Agriculture, including Land-Grant
Institutions - 59 Agricultural Experiment Stations
- 57 Cooperative Extension Services
- 63 Schools of Forestry
- 27 Colleges of Veterinary Medicine
- 42 Schools Colleges of Family Consumer
Sciences - 17 1890 Universities Tuskegee University
- 30 1994 Native American Land-Grant Institutions
- 182 Hispanic Serving Institutions.
41Definition of the Food and Agricultural Sciences
(AREERA)
- Animal health, production, and well-being.
- Plant health and production.
- Animal and plant germ plasm collection
preservation. - Aquaculture.
- Food Safety.
- Soil and water conservation and improvement.
- Forestry, horticulture, and range management.
- Nutritional sciences and promotion.
42Definition of the Food Agricultural Sciences,
contd.
- Farm enhancement, including financial management,
input efficiency, and profitability. - Home economics.
- Rural human ecology.
- Youth development and agricultural education,
including 4-H clubs. - Expansion of domestic and international markets
- Information management and technology transfer
related to agriculture.
43Definition of the Food Agricultural Sciences,
contd.
- Biotechnology related to agriculture.
- The processing, distribution, marketing, and
utilization of food and agricultural products.
44Federal/State Partnership
Interrelationships/Formula Funds
Higher Education
CSREES
Research
Extension
45Federal/State Partnership
- Federal legislative mandate.
- Federal funds are provided and matched by
non-federal funding. - USDAs relationship exists with the states
individually and collectively (and with the
extension, research and higher education
functions).
46Federal/State Partnership, contd.
- Shared goals are developed that lead to enhanced
collaborations (on-going and variable). - Process of accountability (adds value to the
collective process and bridge outcomes) - Decentralized System
- CSREES is the Federal assistance agency.
- Decentralized system of management.
47Federal/State Partnership, contd.
- Broad-based benefits to national constituency.
- Federal agencys strength is enhanced in
responding to National priorities. - Federal agency has a limited role in program
support. - Management oversight for Federal funds rests with
the Federal agency.
48Federal/State Partnership, contd.
- Base of support is from the participating
institutions (Federal agency provides limited
resources, but resources are integral to the
overall success of programs). - A diverse funding portfolio is available
(formula, competitive, special and
administrative).
49- Be open to new ideas
- - H. Jackson Brown, Jr.-
50GPRA/AREERA POW Goals
- An agriculture production system that is highly
competitive in the global economy. - A safe, secure food and fiber system.
- A healthy, well-nourished population.
- Greater harmony between agriculture and the
environment. - Enhanced economic opportunity quality of life.
51Goal 1 Through research and education, empower
the agricultural system with knowledge that will
improve competitiveness in domestic production,
processing and marketing.
52Goal 2 To ensure an adequate food and fiber
supply and food safety through improved science
based detection surveillance, prevention, and
education.
53Goal 3 Through research and education on
nutrition and development of more nutritious
foods, enable people to make health promoting
choices.
54Goal 4 Enhance the quality of the environment
through better understanding of and building on
agricultures and forestrys complex links with
soil, water, air, and biotic resources.
55Goal 5 Empower people and communities, through
research-based information and education, to
address economic and social challenges facing our
youth, families, and communities.
56- The great thing in this world is not so much
where we are, but in which direction we are
moving - If a man measures life by what others do for
him, he is going to be disappointed but if he
measures life by what he does for others, there
is no time for despair - - Carolyn Coats (1981)-
57 George E.. Cooper1400 Independence
Ave., S.W.Washington, D.C. 20250-2250Voice
202-401-2855FAX 202-720-3945email
gcooper_at_reeuda.gov
58CSREES Mission and Organization
- Colien Hefferan
- CSREES Administrator
59The Role of the National Program Leader
- Tom Bewick
- National Program Leader
- Horticulture
60Outline
- Personal Background
- Staying connected to the partnership
- Representing the partnership to other federal
agencies (and others) - Resource development (delivering the goodies)
- Questions
61Acknowledgements
- No handbook
- Orientation process - Ted Wilson
- Strategic Plan development - Dennis Kopp
- multiple workshops, trainings and opportunities
for interaction with other units - Dr. Hefferan encourages creativity
62Personal Background
- BW Parkway brat
- Peace Corps 1970
- B.S. - U.C. Davis 1975 (Olericulture)
- farm management experience
- M.S. Ph.D. - U. W.- Madison 1987
- UF 1987-97
- UMass Cranberry Expt. Station 97-2000
- CSREES 2000-present
63Staying Connected
- Interaction with the COPs
- liaisons
- special task forces
- Aesop alerts
- Involvement with multi-states
- NRSPs
- research and extension committees
- Administrative committees
64Staying Connected
- Departmental reviews
- learn about departments and programs
- extends beyond department being reviewed
- candid interviews with administration
- interactions with other team members
- Interactions with other federal agencies
65Staying Connected
- Interactions with professional societies
- Interactions with industry leaders and other
stakeholders - managing grants
- Special Grants
- Competitive Programs
66Representing the Partnership
- USDA NIS Coordinators Council
- Bill Wagner/Kitty Cardwell/APHIS CSREES/APHIS -
International movement - CSREES/NRCS - train-the-trainer
- internal working group
- NISC
- x-cut budget process (NPS, FWS, USGS)
- IPM training and certification
- ISAC
67Resource Development
- Annual process to identify budget priorities and
initiatives within CSREES - NISC x-cut
- chair ISAC subcommittees to develop true
x-cutting initiatives with other agencies - volunteer programs
- APHIS
- FWS
- USGS
68Resource Development
- AG 20/20
- upcoming workshop with NASA
- CSREES/NSF microbial genomics
- potential linkages with DOD
69CSREES Communications Strategies
- Terry Meisenbach
- Communications Director
70Re-engineering the CSREES web site
- More public oriented
- Inclusive of CSREES business practices
- Based upon communication strategy versus
technology strategy - Designed with reader/audience in mind
71- Issues
- Projects
- Funding
- Impacts
- Experts
- People
- CSREES
- Partners
- and You
CSREES
Cooperative State Research, Education, and
Extension Service, USDA
Focus on
- Integrated PestManagementMoving pest
manage-ment into the 21st century.
- Iowa State UniversityServing Hawkeye and
American needs.
- OperationFreezeAn Iowa State University
project connects farmers and restaurants.
Search
go
72Steps thus far
- Awarded contract for re-engineered site to
Andrulis VA S2N Media NY - Interviewing key CSREES staff
- Conducting Communications Strategy workshop,
involve Agency and Partnership - Soliciting user input on current web site via
survey
73Next steps
- Communications strategy analysis by vendors
- Development of protosite for review comment
- Build out of protosite
- Populate site
- Roll out new CSREES web site in October 2003.
74Payoffs
- Public awareness of CSREES Partnership
- Exposure of joint efforts to media and Congress
- Greater involvement and collaboration between
USDA LGUs - Morale building effort between Agency, USDA, and
Universities
75Plan of Work and Reporting
- Cheryl Oros
- Director
- Planning and Accountability
76e-Gov e-Grants
- Sally Rockey
- Deputy Administrator
- Information Systems and
- Technology Management
77Information Systems and Technology Management
(ISTM)
- Manages computers, CSREES network, and other IT
resources - Develops and manages electronic agricultural
information systems for accounting, reporting,
and dissemination - REEIS
- CRIS
- FAEIS
- EASE
- Provides applications and support for CSREES
internal management - CREEMS
- Document Management
78Information Systems and Technology Management
(ISTM)
- The ISTM mission To provide quality business,
mission and customer focused and cost effective
information management services. - The ISTM vision CSREES provides reliable,
responsive, and accurate information systems
support, which satisfies the business
requirements through a one-solution approach.
79Information Systems and Technology Management
(ISTM)
- ONE SOLUTION!
- A systematic approach to IT planning and
implementation where data and other information
are integrated into an electronic system where
data is shared among components and components
talk to each other. - Reduce redundant reporting from partners
- Provide single point of entry to a comprehensive
information management system (EASE, CRIS?)
80Information Systems and Technology Management
(ISTM)
- e-Government
- Part of Presidents Management Agenda
Citizen-centered, not bureaucracy-centered
Results-oriented Market-based, actively
promoting rather than stifling innovation through
competition.
81Information Systems and Technology Management
(ISTM)
- USDA 12 Smart Choice
- CSREES lead agency for E-grants
- Participates in most others
82Businesses
Universities
Individuals
Presidential Initiative E-Grants
Federal
Federal
FAADS
Agency
DHHS - PMS
CSREES
CSREES
Communications Distribution System
C-REEMS
Document Management System
Web-Based Peer Review System
83Information Systems and Technology Management
(ISTM)
84Signed, Sealed, and Delivered
85Office of Extramural Programs Panel
- Phil Carter, Policy Advisor, Policy and Program
Liaison Staff - Carol Langguth, Branch Chief, Awards Management
Branch - Don Prindle, Branch Chief, Funds Management Branch
86Cooperative State Research, Education, and
Extension Service Award ProcessStep 1 Step
2 Step 3 Step 4 Step 5
- STEP 1 When funds are made available to the
Cooperative State Research, Education, and
Extension Service (CSREES) for a competitive
awards program, the Office of Extramural Programs
(OEP) Policy and Program Liaison Staff and the
appropriate National Program Leader (NPL) work
together to develop a request for applications
(RFA). When necessary, the RFA is reviewed for
legal sufficiency by the Office of the General
Counsel. Once completed, the RFA is posted to the
CSREES home page (http//www.reeusda.gov). If
all potential applicants are not known, the RFA
is published in the Federal Register. If the
applicant pool is known, postcards are sent out
announcing the funding opportunity using mailing
lists maintained by the CSREES Proposal Services
Unit (PSU). - For a noncompetitive budget line item
earmarked by Congress or an agency discretionary
award, the responsible NPL sends a letter to the
eligible party requesting a proposal. - STEP 2 PSU receives and processes all proposals
submitted to CSREES. If a proposal is received
by the agency in accordance with the deadline
established for the program, the proposal will be
accepted and processed. Please note that PSU
does NOT have the authority to extend any
deadlines. Proposals received after the
established deadline will be handled on a
case-by-case basis. Each proposal is assigned a
program code, and pertinent information from the
proposal is entered in the agency's computer data
base. This provides the necessary information to
track a proposal in the review process and to
generate informational reports and statistics.
PSU then forwards the proposal to the NPL to
conduct the programmatic review process. - STEP 3 Proposals submitted to a CSREES
competitive program will be evaluated by a review
panel, ad hoc reviewers, or a combination of
panel and ad hoc reviewers. Upon completion of
the review of the proposals, the appropriate
program staff determines the proposals to be
recommended for award subject to available
funding using the panels ranking of proposals.
Proposals submitted to a noncompetitive program
also undergo a review which may include in-house
reviewers, a review panel, and/or ad hoc
reviewers, as deemed necessary by the NPL. - When the programmatic review is complete, the
proposals recommended for awards are forwarded to
the OEP Awards Management Branch (AMB) for
administrative review and execution of awards. - STEP 4 AMB is responsible for reviewing each
recommended award to ensure it meets legal and
regulatory requirements. The budget is examined
to assure that all proposed costs are allowable,
allocable, and reasonable. AMB makes these
determinations based on review of the proposal,
the budget justification, information provided by
the programmatic contact, and when necessary
additional information from the project director
(PD), or the Authorized Organizational
Representative (AOR). Upon completion of the
administrative review, AMB prepares an award
package, signs the award, and mails out the award
package. - STEP 5 When an award is dispatched, a copy of
the award package is provided to the OEP Funds
Management Branch (FMB). FMB establishes an
account - (if one does not already exist) with the
DHHS-Payment Management System (DHHS-PMS) to make
funds available electronically. In some
instances, however, funds are provided via
Treasury Check or Vendor Express through the USDA
National Finance Center. With DHHS-PMS, the
recipient receives a letter of authorization
stating that funds are available. FMB also
manages Forms SF-272, Federal Cash Transactions
Report, and SF-269, Financial Status Report,
which are used to monitor cash drawdowns and
actual award expenditures.
87Step 1 - Development Of RFAS
- CSREES uses a generic RFA template for all RFAs
and publishes them on the CSREES web site in a
standard format. - OEP develops an Annual Schedule of Awards with
NPLs. - RFAs are submitted by NPLs to PPLS for review
and publication. - PPLS works with the Communications Staff to post
RFAs on website and to include an announcement
in next CSREES Update. - PPLS works with PSU to send post cards to mailing
lists. - EXCEPTIONS New programs and programs reaching
beyond traditional audiences.
88Step 2 - Receipt of Proposals
- PSU receives and processes all proposals.
- Proposals must be received by the due date.
- Proposals are assigned program codes and entered
into C-REEMS (database used to track proposals). - PSU forwards proposals to the appropriate NPL for
the programmatic review process. -
89Step 3 Review Process
- Competitive
- Ad hoc reviewers
- Review Panel
- Combination
- Ranking
- Award Decisions
90Step 3 Review Process (Continued)
- Non-Competitive
- Merit Review
- In-House
- Outside Experts
- Panels
- Award Decisions
91Step 4 Awards Management
- Legal/Policies/Procedures
- Business/Administrative Review
- Organization/Management
- Accounting System
92Step 4 Award Management (Continued)
- Budget/Costs
- Allowable
- Allocable
- Reasonable
- Authorized Departmental Officer
- Only ones authorized to approve
expenditures of Federal Funds
93Step 5 Formula FundedPrograms and Payment
Process
94Formula Funded Programs
- Main Formula Funds (Formulas)
- Hatch
- Smith-Lever
- Evans-Allen (Section 1445)
- Section 1444
- McIntire-Stennis
- Animal Health
95Formula Funds (Continued)
- Matching Requirements
- Allocation 4 Equal Payments
- Certification of Offset
- Redistribution
96Payment /Reporting Process
- Award (Formula and Non Formula)
- Authorization Sent To DHHS-PMS
- Distribution Letter
- Holding up Funds
- Federal Cash Transactions Report (SF-272)
- Financial Status Report (SF-269)
97Post-Award Administration
- Post Award Actions
- No-Cost Extensions
- Change in Key Personnel
- Site Visits
- High-Risk Awards
- Dollar Amount
- Type of Award
- Type of Awardee Organization
-
98Post-Award Administration (Continued)
- More Resources
- Outreach
- Annual Meeting
- Conferences/Workshops
99 Future
- E-Grants
- FedBizzOpps
- Standard format for RFAs
100Audits (Two Types)
- OMB Circular A-133 (Single Audits)
- required if recipient incurs gt 300,000 in
Federal expenditures (per year) - OIG specific audits
- OEP administrative/financial reviews
- new programs
- response to a recommendation from Program, OIG,
etc. - whistleblower complaint
101The Competitive Grants Environment
- Deborah Sheely, Integrated Programs Director
- Mark Poth,
- Research Programs Director