CPCS Facilities Planning

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CPCS Facilities Planning

• Martin Bregg
• 12/19/07

2
Overview

• Athletic Fields
• Firemans Field
• Swift Field
• School Site
• Recent History
• Cooler/Freezer
• French Drain
• School Sign
• Electric Panels
• Kitchen
• Bus Garage
• Declining Enrollment
• Summary / Recommendations

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Athletic Fields

• Firemans Field
• Baseball
• Swift Field
• Soccer
• Softball
• School Site
• Soccer
• Lacrosse

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Athletic Fields Firemans Field

• Issues
• Not owned by CPCS
• May be sold
• Cant prevent vandalism
• Investments are not eligible for State Aid
• Not located on site
• Transportation
• Bathrooms
• Supervision
• Currently unsafe
• Field not level
• Benches too close
• Backstop patched together
• Infield ruts from vandalism

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Athletic Fields Firemans Field
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Athletic Fields Firemans Field
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Athletic Fields Firemans Field
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Athletic Fields Firemans Field
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Athletic Fields Swift Field

• Issues
• Not owned by CPCS
• No control over investments / availability
• Cant prevent vandalism
• Investments are not eligible for State Aid
• Not located on site
• Transportation
• Supervision
• Currently overused
• Soccer (school youth)
• Softball (school adult)
• Not enough time for turf to heal
• Water supply

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Athletic Fields Swift Field
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Athletic Fields Swift Field
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Athletic Fields School Field

• Issues
• Rough Surface
• Turf still healing from construction
• Water
• Water drainage issue not yet solved
• Size
• Cant fit a full-size soccer field (modified
  only)
• Not currently large enough for baseball
• Not enough time for turf to heal

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Athletic Fields School Field
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Athletic Fields School Field
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Athletic Fields Recent History

• 1997-98 Firemans Field
• Work Completed
• New backstop, trees trimmed or removed, fill for
  right field, new soil for pitchers mound home
  plate, field aerated, seeded, fertilized, and
  rolled, fence repaired, buildings painted
• Groups involved
• Colton Highway Dept., Colton Water Sewer Dept.,
  CPCS Maintenance Dept., Bus Garage Personnel,
  Coaching Staff, NYS Corrections Work Release
  Program

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Athletic Fields Recent History

• 1999 Proposed Merger Study
• Communities voted not to conduct
• Capital Project Advisory Committee
• Previously identified athletic fields as a
  priority.
• Upon completion of the project conceptual plan,
  decided that the athletic field would have to
  wait to be addressed in a future capital project.

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Athletic Fields Recent History

• 12/16/03 Firemans Field Meeting
• Superintendent met with representatives of the
  Colton Fire Dept. Town of Colton
• Effort to maintain the relationship
• Concerns about annual vandalism
• Field used a few times per year by the Fire Dept.
• School offer of a 10-year lease was unobtainable
  because firemen were considering selling the
  field
• Investigated fencing to reduce vandalism --
  50,000 to 60,000 to enclose the field
• Contacted Fort Drum about fencing to be removed
  to expand an airstrip. This was not accomplished
  due to time, labor, and transportation
  constraints.

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Athletic Fields Recent History

• May 2004 Contingency Budget
• This budget resulted in some transportation cuts
  (including designated transportation for off-site
  practices) for the 2004-05 school year and
  beyond.
• Students can still ride on regular bus runs that
  go by Firemans Field and Swift Field to get
  there. Parents pick the students up at the field
  instead of the school.
• Off-site transportation remains a concern.

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Athletic Fields Recent History

• 2004-05 Conversations with Board of Education
• Superintendent had several conversations with the
  Board of Education regarding the status of
  athletic fields during the upcoming building
  project and vandalism at Firemans Field.

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Athletic Fields Recent History

• 2005-06 Field Study Budget
• In response to prior conversations funds were
  included in the 2005-06 school budget to do a
  study of the athletic fields currently used by
  the district.

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Athletic Fields Recent History

• 10/19/2005 - Collecting Information
• At the October board meeting, the Superintendent
  reported that he was waiting for more information
  from architects on the proposed athletic field
  study.

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Athletic Fields Recent History

• 12/21/2005 Architect Hired
• At the December board meeting, the district hired
  King King Architects, LLC. to conduct the
  athletic field study.

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Athletic Fields Recent History

• 2/15/2006 Fields Prioritized
• At the February board meeting, the Superintendent
  requested to form a school/community advisory
  group to study sports fields, bus garage, and
  school roofs. The Board directed him to look at
  physical education and athletic fields first.

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Athletic Fields Recent History

• 3/15/2006 Study Almost Complete
• At the March board meeting, the Superintendent
  reported that the athletic field study was
  nearing completion. The process of setting up a
  school/community advisory group was under way.

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Athletic Fields Recent History

• May 2006 Advisory Group Formed
• The May 2006 issue of News-N-Notes included
  information about the formation of an athletic
  field advisory group and included a volunteer
  sign-up form. The first meeting of the group was
  scheduled for May 22, 2006, at the school.

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Athletic Fields Recent History

• 6/21/2006 Findings Presented
• At the June board meeting, the Superintendent
  reviewed all of the information gathered for the
  athletic field study. He informed the Board of
  Education that the athletic field advisory group
  will meet on June 27, 2006, at 7 p.m. at St.
  Patricks Parish Center with King King
  Architects, LLC.

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Athletic Fields Recent History

• 6/21/2006 Findings Presented

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Athletic Fields Recent History

• 6/21/2006 Findings Presented

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Athletic Fields Recent History

• 6/21/2006 Findings Presented
• Firemans Field
• Proposed a resurfaced baseball diamond 2
  adjacent soccer fields at a cost of 2,004,600
• Does not include purchase of land
• Swift Field
• Proposed new top soil, reseed, cover, softball
  infield rework dugouts at a cost of 395,400
• School Site
• Proposed a baseball diamond soccer field at a
  cost of 4,563,780
• This proposal would be eligible for State Aid

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Athletic Fields Recent History

• 6/27/2006 Advisory Group Decides
• The Superintendent and athletic field advisory
  group met with King King Architects, LLC.
• After reviewing the findings, the advisory group
  did not recommend pursuing a capital project.
• The group recommended top dressing Swift Field.
  This was completed in the Summer of 2006.

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Athletic Fields Recent History

• August 2006 Backstop Destroyed
• It came to the schools attention on September
  3rd that severe damage had been done to Firemans
  Field

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Athletic Fields Recent History

• Fall 2006 District revisits options
• Due to the vandalism and years of decline, the
  baseball field is not safe to play on. The
  Firemen are also actively looking to sell the
  field. District must make a decision.
• Capital Project (new field on site)
• Significant investment in current facility (not
  owned by the district)
• Alternatives to baseball

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Athletic Fields Recent History

• 3/1/2007 Lacrosse is Presented
• The Board of Education was presented with a
  potential solution to the field issue. Lacrosse
  could be played on the school site with minimal
  additional cost. The Board asked for more
  information to be gathered.

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Athletic Fields Recent History

• Spring 2007 Elementary Lacrosse
• Several volunteers provided after school lacrosse
  for 5th and 6th graders. This effort was met
  with great enthusiasm by the students.

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Athletic Fields Recent History

• Spring 2007 All away games
• Baseball field is not safe for competition.
  Baseball teams play all games as away games (with
  the exception of 3 modified games).

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Athletic Fields Recent History

• May 2007 Interest Survey
• The Athletic Director sampled High School
  students on their interest of playing baseball
  and lacrosse. The sample showed a general
  balance of interest between the two sports. A
  more formal Fall survey also showed a balance.
• Sampling errors were reported in both.

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Athletic Fields Recent History

• July 2007 Lacrosse Solution
• Board of Education decides to provide lacrosse at
  CPCS.
• Field safety
• Field availability (Firemen actively looking to
  sell)
• Declining enrollment (deters from major capital
  investment)
• Valid alternative (interest survey)
• Growing sport within Section X
• Ability to start program at minimal cost

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Cooler/Freezer

• The Cooler/Freezer was replaced in 2007 through
  an emergency project using EXCEL State funding.
  This was done at no local cost to the taxpayers.

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French Drain

• The French drain on the West side of the physical
  education / athletic field must be extended to
  address the standing water issue on that field.
  This will be completed in the Spring of 2008.

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School Sign

• One priority identified was to erect an
  electronic school sign to advertise upcoming
  school/community events and to recognize student
  achievements.

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Electric Panels

• Electric panels in the technology room (shop
  area), science hallway, and kitchen are out of
  date and have become a safety hazard. They are
  in need of replacement.

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Kitchen

• The district needs to replace a non-working stove
  and a fire suppression system in the kitchen.

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Roof Replacement

• All roofs on the main school building and bus
  garage need replacement except the new
  music/gymnasium addition. The old roofs are
  20-plus years old and are no longer covered by
  warranty. We have leaks in the speech room,
  staff break room, A-wing hallway, 1st grade
  classroom, Library Media Center and in the
  science suite of classrooms.

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Bus Garage

• The bus garage location is a safety concern. It
  is an ageing facility that needs a new lift,
  roof, and windows. Height of work bay needs to
  be increased as well as the length of the garage
  work bay to accommodate large capacity busses and
  newly designed, higher profile busses.
• The safety inspector recently informed the
  district that the large brown garage needs its
  foundation replaced.

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Declining Enrollment

• The district is experiencing over a 25 decrease
  in enrollment (423 to 299) over the course of 10
  years (2003-2012).
• Higher cost/student
• Need for creative solutions
• Shared Services

There is no indication at this time that this
trend will change.
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Summary

• Long Range Strategic Planning
• Facilities Issues
• Fiscal Responsibility
• Programs for Children
• Declining Enrollment
• Shared Services