CollegeWide Integrated Approach to Starting a New Academic Year

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College-Wide Integrated Approach to Starting a
New Academic Year

• League for Innovation Reno-Tahoe, Nevada
• March 17, 2009
• Janice M. Kinsinger, Associate Dean,
  Instructional Innovation and Learning Resources
• Patrice Hess, Director of Organizational Learning
• Illinois Central College - East Peoria, Illinois
• jkinsinger_at_icc.edu 309-694-5758
• phess_at_icc.edu 309-694-5295
• http//www.icc.edu/innovation/

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ILLINOIS CENTRAL COLLEGE

• Community College of 13,000 students
• 186 Full Time Faculty 55 Sem. Hrs.
• 540 Adjunct Faculty 45 Sem. Hrs.
• 8 Academic Departments
• 4 Campuses
• East Peoria Campus
• Peoria Downtown Campus
• ICC North Campus (Peoria)
• Newest ICC South Campus (Pekin)

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Academic Organizational Chart
Chart is a representative summary of ICCs
organizational structure. Discussion will
provide more detail.
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Illinois Central College Mission

• Through learning, minds change.
• We believe by changing minds,
• we can change the world.

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Strategic Priorities

• Student Learning
• Outreach
• Service
• Value

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Organizational Tools

• Blueprint for the Future Strategic Plan
• AQIP Academic Quality Improvement Program
• IBB - Interest-Based Bargaining

• Six Sigma
• Lincoln/Baldrige Criteria

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Organizational Learning

• Annual Program Planning
• Aligned with Strategic Priorities and Strategies
• Measured with Institutional Indicators
• Managers Strategic Forum
• Monthly discussion meetings
• Annual retreat 2008 New Manager Training
• Organizational Learning Committee
• Meets 5-6 times/year

• Teaching and Learning Center
• Event calendar each term
• All college personnel
• Assessment Surveys
• Individual and Department Suggestions

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History of Week

• Orientation Week
• Week before classes begin in the Fall
• Organized by Marketing Department
• Little input from faculty or staff
• Focused more on social vs. learning events
• Transferred to Instructional Innovation
• In 2001 shortly after New College President
• Renamed August Celebration of Learning

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Monday BIG IDEAS of August Celebration of
Learning

• New Full-Time Faculty All-Day Orientation
• Welcome by Vice President
• Parade of People, Hands-On Technology
• Scavenger Hunt Around Campus

• Luncheon
• Executive Cabinet /Vice President of Academic
  Affairs
• Deans /Associate Deans
• Faculty Assigned Mentors
• 2nd Year Full-time Faculty
• Panel of 2nd Year Faculty

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Tuesday BIG IDEAS of August Celebration of
Learning

• All-College Breakfast
• All-College Opening General Session
• Presidents State of the College Address
• Faculty Forum President Welcome
• Motivational Message or Learning Event
• Welcome to New Faculty and Staff
• Educational Foundation Employee Campaign Kick-off
  Student Presentation

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Motivational Tuesday General Session

• Motivational DVD
• Star Throwers Celebrate Whats Right by Dewitt
  Jones
• Self-produced DVD of College Faculty, Staff and
  Students sharing answers to questions of
  learning
• Keynote Speaker
• Dr. Vincent Tinto
• College Mission Possible Skit
• Learning from our Students Student Panel

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Wednesday BIG IDEAS of August Celebration of
Learning

• All College Courtyard Picnic and EXPO
• Afternoon Breakout Sessions and Workshops
• All Academic Meeting with VP
• Adjunct Faculty Orientation
• Dual Credit Faculty Orientation
• All Faculty Department Meetings
• Dinner with Speaker

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Other BIG IDEAS of August Celebration of Learning

• Retirees Ice Cream Social - Thursday
• College Wide Meetings
• Thursday
• Keep Friday Open
• Added a January Celebration of Learning
• Thursday before classes begin
• Orientations
• Faculty Sessions
• All Faculty Dinner

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Other Ideas

• TLC Work Week prior to August Celebration of
  Learning Week
• Individual Meetings with New Faculty
  (Pre-Orientation)
• Publishers EXPO on Courtyard Picnic Day
• Friday Fun Day of Games
• Guest Workshop Speakers Linked Classes
• Endowed Teaching Chair Project Exhibit

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College-Wide Involvement

• Human Resources and Benefits
• Academic Departments and Faculty
• Health Services/Wellness
• Document Services
• Presidents Office
• Retirees

• Vice President of Academic Affairs
• Vice President of Organizational Effectiveness
  and Planning, Institutional Research
• Facilities
• Food Services

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Basic Costs August, 2008

• New FT Faculty Luncheon
• All College Breakfast
• Courtyard Picnic
• All Faculty Dinner
• Learning Event/Speaker
• Ice Cream Social
• Printed Materials

• 630 (60 people)
• 3100 (400 people)
• 5600 (500 people)
• 4600 (300 people)
• Varies
• 420
• 600

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Assessment Comments

• This is a great way for individuals to be
  reminded that we are working as an organization
  to achieve a common goal.
• Loved the wealth of information during the
  Courtyard Picnic.

• Having the academic department meetings before
  the dinner is a real plus. And having FT and
  adjuncts together worked well, also.

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Assessment Comments

• I love this week! I always get the "back to
  school" buzz during the Celebration of Learning.
• Thank you for the good mix of academic and social
  events!

• NO MORE EVENING FACULTY meeting - that was waste
  of a day waiting around for the evening meeting
  too far to go home and no where to work on
  campus.

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Assessment Comments

• All employee sessions are great but unless the
  campus closes down ALL EMPLOYEES CANNOT ATTEND.
  Each year there are very short windows of
  opportunity to attend events or only one event is
  scheduled. Not all are able to participate under
  this format.

• Celebration of Learning and Celebration of
  Service are important events in the life of the
  employees. They should be celebrations!! By
  taking the time to focus the faculty and staff
  you show that they're appreciated as employees
  and hopefully they'll start to embrace those
  events even more.

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Our Challenges Yet!

• One College Concept with the Multi-Campus Staff
• Full-time Faculty Contract Whats Required?
• Multiple Academic Meetings
• Continuing to reduce duplication
• Combined Academic Department Meetings
• Full-time and adjunct faculty together
• Still seen as a Faculty Event despite Staff
  Involvement but improving!

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Big Ideas from YOUR College?

• New Faculty Orientation
• Veteran Faculty Engagement
• Adjunct Faculty
• Food and Social Events
• Committees and Groups
• Learning Events
• Staff (Non-Teaching) Involvement

• General Sessions, State of the College
• Speakers