Operations

1
Operations
2
Budget PositionMay 31, 2002
3
Anticipated Budget Position December 31, 2002
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Reserve Balance Overview
5
Budget Development Plan

• June 18, 2002
• Outline organizational goals
• Develop list of key programs
• Discuss revenue streams
• July 8, 2002
• Submit revenue numbers by type of revenue
• July 16, 2002
• Discuss revenues and plan for allocation among
  functional areas
• Develop / outline individual functional area
  plans
• August 13, 2002
• Discuss program lists focusing on areas of
  overlap / priority
• Individual functional area development of budget
  numbers
• September 17, 2002
• Senior Staff budget review
• October, 2002
• Budget presented to Board of Trustees for review
  and approval

6
Partners In Travel

• Experience to date (February through May)
• Trips booked 221
• Service fees 5,505
• Managed savings 15,530
• Total Savings 10,025

7
Partners In Travel

• Examples of managed savings
• Discounts on flights to DC and Saginaw
• Avoidance of ticket revision penalty fees
• Suggesting alternative flights to travelers
  request
• Suggesting Saturday night stays
• Advising to book nonrefundable flights prior to
  confirmation of travel plans with ability to void
  ticket if necessary penalty free

8
Partners In Travel

• Additionally
• People appear to be booking flights earlier to
  ensure they get direct flights and avoid showing
  up on management reports.
• PIT calls hotels directly to negotiate rates and
  often gets better than corporate rates.
• Our administrative staff and other staff have
  been relieved of the time and effort required to
  book our many trips.
• Feedback generally positive.
• New flight itinerary document. Sample Itinerary
• Will be investigating monthly management fee.
• PIT performing as we expected and as they claimed
  they would.
• Working hard to please us.