SIMPLY RIMS

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• SIMPLY RIMS
• OPERATION GUIDE FOR
• CITIES
• SPECIAL DISTRICTS
• OPERATIONAL AREAS
• STATE AGENCIES
• FEDERAL AGENCIES

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• STEPS TO TAKE
• Determine if this activation has been named.
  Look in the views to see if there is an Event
  Report created for this particular activation.
  State OES Creates the Event report.
• You can create an Incident or Sit Rep prior to
  the Event being named and go in and relate or
  link it at a later time.
• Determine which report (if any) you are
  responsible for creating or updating (according
  to which SEMS position you are filling in your
  Operations Center.
• SitReps can be linked or related to either an
  Event or Incident report.

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• STEPS TO TAKE
• 3. Cities or OAs can create Incident Reports to
  manage the incident but are still responsible for
  completing a SEMS Sit Rep.
• Determine if a report has been previously created
  for this particular activation by your reporting
  jurisdiction Example, Riverside OA SEMS Sit
  Rep, City of Dublin SEMS Sit Rep, ALCO Water
  District SEMS Sit Rep or CDF Agency
  Sit Rep
• There should only be ONE report from each
  location for a particular activation. Only one
  SEMS SitRep from each City or OA, Only one Agency
  SitRep from each State or Federal Agency

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• STEPS TO TAKE
• 6. If a report HAS been created, DO NOT create
  another. Instead go into the existing report and
  UPDATE that report.
• 7. If a report has NOT been created yet, you will
  need to CREATE a report for this activation.
• 8. Go to the Navigation Pane on the left side of
  your screen, near the top, find RED text that
  says CREATE REPORT, Choose the report you are
  responsible for and click on that title.

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NAVIGATION PANE To Create new reports To
View or Sort existing reports To Move around
within RIMS To NAVIGATE the system
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The little triangles are called Twisties
A twistie to the left of text indicates a
Header with related information under it.
A single mouse click will open or expand to show
the information. Another click will collapse
or close it.
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Click Twistie to Expand/Open To see additional
choices!
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List of Report Categories (Headers). Note the
twisties to the left
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Click Twistie again to Expand/Open one more
level to see all reports in that group.
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CREATE REPORT Create a report in the top section
of the Navigation Pane red text. Red Text
CREATE NEW REPORT RED WRITE
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Click Twistie to Expand/Open To see additional
choices!
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VIEW/UPDATE View existing reports in the bottom
portion of the Navigation Pane Blue text.
Many different ways to lay out/sort/view the
documents in the system. Sorted by various
criteria. BLUE VIEW
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View is EXPANDED
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Tool Bar Stationary at the Top Tool Bar
Floating moves down with the page
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All Reports View Easiest way to find
information Event or Incident name All
reports associated will be listed Reports
sorted alphabetically by Report Type
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Incident
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Incident Name (Headers)
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Incident Reports include the jurisdiction name
Agency SitRep name the specific Agency
Over-all status for Jurisdiction or Agency being
reported on
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Date Time Report Created
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Many different ways to look at or sort the same
group of existing documents
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Various Incidents around the state Unrelated
(as far as we know) at
this time.
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State OES determines that all these Incidents are
part of a statewide Event ie Winter Storms 2006
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Napa County Flash Flood Incident
Fresno OA Severe Weather- Storm Incident
San Joaquin Levee Damage/Break Incident
Ventura County Land Slide Incident
San Bernardino Mudslide Incident
Sacramento OA Flood Incident
Sierra Severe Weather- Blizzard/Snow Storm
Incident
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Whats the Difference?
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Once submitted Exactly the SAME!
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Creating any Report
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Creating any Report
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WARNING Please read before making any entries
in this field! DISTRIBUTION This field is in
all the forms. Any Entry in this field limits
the ability to VIEW to the Individual or Group
listed.
ANY ENTRY ONLY that Individual or Group can SEE
the report!
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WARNING Please read before making any entries
in this field! DISTRIBUTION This field is in
all the forms. Any Entry in this field limits
the ability to VIEW to the Individual or Group
listed.
Choose from an alphabetical list of all
Individual RIMS users who have created a personal
profile in the system
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NOTIFICATION This field is in all the
forms. Send messages to Groups or Individuals of
report(s) in the system. (Only
available if the person has indicated a
notification method in their personal profile).

Please do NOT send notification to Groups unless
requested.
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NOTIFICATION This field is in all the forms.
Please only notify when specifically REQUESTED!
Click for a list of Individuals (who provided a
Preferred Notification Method) A click on the
name moves it to the Notification field on the
right. A click in that box removes it.
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NOTIFICATION This field is in all the forms.
Please only notify when specifically
REQUESTED!
Click for a list of Groups created by specific
to State OES A click on the group name moves it
to the Notification field on the right. A click
in that box removes it.
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Attachments can ONLY be added once the form has
been SUBMITTED and is in READ mode.
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Once you SUBMIT your report it will open on
your workspace in READ Mode.
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IN READ MODE Click on small blue text
Add new information to the Situation Summary!
A Window will Open Make your entry and
Submit! It will be added at the TOP of the field
Date, Time ID Stamped
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Once finished reading or updating
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MRT or Mission Request Create in the top section
of the Navigation Pane red text.
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ONLY STATE OES STAFF CAN CREATE A MISSION NUMBER
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Assigned Resources is for STATE OES and/or the
RESPONDING AGENCY only! This field is not
available initially, only after the document has
been saved and closed for the first time.
When it is re-opened, the link Create Resource
will be available in this section.
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State OES Staff or the Responding Agency can
Create Resource to track single or multiple
resources for one mission. This option is now
only available when the document is open, in edit
or update mode. (A new window will open)
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REQUESTORS STOP HERE! You are done making
entries in this form. Please click the Submit
button. (Remember, make a quick heads-up phone
call to the next in the chain of command cities
call OA, OA call Region) RESPONDERS PLS.
CONTINUE DOWN THE FORM
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Responding Agency This is the field where you
can make notes and document issues related to
your response to the overall Mission. (Remember
you can also make notes on individual resources
in the Resource Audit.
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Overlays Attachments Can only be
created/added in READ mode - once the document
has been submitted for the first time.
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Responders You are done. You can go in and
update the Mission, Status, Notes etc at anytime.
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