Title: DEFERRED COMPENSATION ARRANGEMENTS AND THE FINAL 409A REGULATIONS
1DEFERRED COMPENSATION ARRANGEMENTS AND THE FINAL
409A REGULATIONS
Western Pension Benefits ConferenceLos Angeles
ChapterOctober 4, 2007
Marvin S. Swift, Jr. SNELL WILMER L.L.P. One
Arizona Center Phoenix, AZ 85004-2202 602.382.621
1 mswift_at_swlaw.com
2BACKGROUND
- As a reaction to certain real and perceived
corporate abuses, Congress passed the American
Jobs Creation Act of 2004 (AJCA) on October 11,
2004. The AJCA added Section 409A to the
Internal Revenue Code, which completely revamped
the rules for non-qualified deferred
compensation plans. - Notice 2005-1 contained the initial substantive
and transitional guidance under Section 409A. - On September 29, 2005, Treasury issued 409A
proposed regulations under 409A (Proposed
Regulations). - Notice 2005-94 contained initial guidance
regarding suspension of employer/payer reporting
and wage withholding requirements for 2005. - Notice 2006-4 contained interim guidance on
application of 409A to stock rights.
3BACKGROUND (contd)
- Notice 2006-33 contained guidance on application
of 409A to offshore trusts and arrangements with
financial health triggers. - Notice 2006-64 contained transition relief
applicable to accelerated payments to comply with
Federal ethics requirements. - Notice 2006-79 extended the transition relief
provided under Notice 2005-1 to December 31, 2007
in most circumstances. - Notice 2006-100 contains interim guidance for
employers/ payers for wage withholding and
reporting for 2005 and 2006. - On April 10, 2007, Treasury issued the final
regulations under 409A (Regulations). - On September 10, 2007, Notice 2007-78 extended
the time to make certain plan amendments to
December 31, 2008.
4EFFECTIVE DATES
- Section 409A was effective for amounts deferred
in taxable years beginning after December 31,
2004. - Deferred amounts that were earned and vested as
of December 31, 2004 (and earnings on those
amounts) are not subject to 409A and are
considered grandfathered amounts. Amounts are
earned and vested if not subject to a substantial
risk of forfeiture under Section 83 or a
requirement to perform further services. - Grandfathered amounts become subject to 409A if
the plan under which the deferral is made is
materially modified after October 3, 2004.
5EFFECTIVE DATES (contd)
- A modification is material if a benefit or right
existing as of October 3, 2004 is materially
enhanced or a new material benefit or right is
added, and the material enhancement or addition
affects amounts earned and vested before
January 1, 2005. - Amending a plan to comply with 409A is not a
material modification. - Changing investment measures under an account
balance plan is not a material modification. - The Regulations are generally effective January
1, 2008.
6TRANSITION RELIEF FOR 2007
- The Regulations do not extend the transition
relief provided under Notice 2006-79. Therefore,
the following actions must be taken on or before
December 31, 2007 - Plans must be identified and amended on or before
December 31, 2007 to comply with 409A. - Although the amendments need not be effective
until January 1, 2008, the arrangements must be
both established and operated in good faith
compliance with 409A before the effective date.
Complying with any applicable Notice, or the
Proposed or Final Regulations will be deemed good
faith compliance.
7TRANSITION RELIEF FOR 2007 (contd)
- Payment elections under existing arrangements may
be changed on or before December 31, 2007 without
violating the subsequent election or
anti-acceleration rules (except the 2007 election
cannot defer a payment that would have otherwise
been made in 2007 to a later year or accelerate a
payment into 2007 that would have otherwise been
made in a later year). Caution Amending plans
with a pre-2008 effective date could violate this
rule. - Elections as to time and form of payments under a
nonqualified deferred compensation arrangement
linked to payments under a qualified plan are
permitted to remain in effect until December 31,
2007, if the determination of the time and form
of payment is made pursuant to the terms of the
arrangement that govern payment elections, as in
effect on October 3, 2004.
8TRANSITION RELIEF FOR 2007 (contd)
- A discounted stock right may be amended on or
before December 31, 2007, to provide for fixed
payment terms. A stock right will not be treated
as payable in a year solely because the stock
right is exercisable during that year if the
stock right is reasonably expected to be
exercised in a later year. - A discounted stock right may be amended to
increase the exercise price to the original fair
market value until December 31, 2007. This
transition rule does not extend to Section 16
individuals in public companies with option
backdating problems. Caution Securities
issues.
9TRANSITION RELIEF FOR 2008
- Notice 2007-78 extends the deadline to amend plan
documents to comply with 409A to December 31,
2008. - However, on or before December 31, 2007, a plan
subject to 409A must be amended to designate a
compliant time and form of payment. - A plan will designate a compliant time and form
of payment if the written plan terms,
disregarding noncompliant terms, provide for a
form of permissible 409A distribution and
provides for a permissible time of payment.
10PLANS OR ARRANGEMENTS NOT SUBJECT TO 409A
- The following plans or arrangements are not
subject to 409A - any qualified employer plan including a
qualified retirement plan under 401(a), an
annuity arrangement under 403(a) or (b), a SEP
under 408(k), a Simple plan under 408(p), a trust
under 501(c)(18), a 415(m) plan or any 457(b)
plan. - vacation or sick leave, compensatory time,
disability pay, death benefit plans, Archer MSAs,
HSAs, or any other medical reimbursement
arrangements, including arrangements satisfying
Sections 105 and 106 so that benefits or
reimbursements are not includible in income. - certain foreign plans (e.g., subject to a treaty,
mandated social security systems, tax
equalizations plans).
11PLANS OR ARRANGEMENTS SUBJECT TO 409A DEFINED
BROADLY
- Section 409A applies to any plan or arrangement
providing for the deferral of compensation. - The definition of deferred compensation plans
includes the usual suspects but is interpreted
very broadly to include a number of arrangements,
some of which were not previously thought to be
traditional deferred compensation arrangements.
12WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A?
- Legally Binding Right. Deferred compensation is
defined as any legally binding right to
compensation that has not been actually or
constructively received and that is payable in a
later year. - This definition applies even if amounts are not
determinable and are subject to a contingency or
a substantial risk of forfeiture. - A SP does not have a legally binding right to
compensation that may be unilaterally reduced or
eliminated after the services have been
performed. - This negative discretion right will not be
respected if the SP has control over, or is
related to, the person granted the discretion to
reduce or eliminate the compensation.
13WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Short-Term Deferral Exception. One of the most
important exceptions to Section 409A is the so
called short-term deferral exception. - Exception. If a plan under which a payment is
made does not provide for a deferred payment and
the SP actually or constructively receives the
payment before the last day of the short-term
deferral period, the payment is exempt from
Section 409A. - Short-term deferral period defined. The
short-term deferral period ends two and one-half
months following the later of the calendar year
or the employers fiscal year in which the
employees right to receive the payment is no
longer subject to a substantial risk of
forfeiture. For example, if an employee acquires
a vested right to receive compensation in
calendar year 2007, and the employers fiscal
year is the calendar year, the short-term
deferral period ends March 15, 2008.
14WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Substantial risk of forfeiture (SROF). The key
to applying the short-term deferral exception is
determining whether a SROF exists, and if it
does, determining whether the payment is made
before the end of the short-term deferral period.
The definition of SROF under Section 409A is
apparently not the same as under Section 83. - SROF Defined. A SROF exists if entitlement to
the amount is conditioned on (i) the performance
of substantial future services by any person or
(ii) the occurrence of a condition related to a
purpose of the compensation, and the possibility
of forfeiture is substantial.
15WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- SROF examples
- A condition related to the purpose of the
compensation must relate to the service
providers (SP) performance for the service
recipient (SR) the SRs business activities or
organizational goals (e.g., attainment of
earnings or equity value or completion of IPO). - Separation from service by SP without cause.
- Separation from service by the SP for good
reason. - Non-vested stock right or vested stock right
exercisable to receive non-vested property. - The requirement that the SP sign a release to
receive a benefit is NOT a substantial risk of
forfeiture. - Refraining from providing services (e.g.,
covenant not to compete) is NOT a substantial
risk of forfeiture.
16WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Enforcement of forfeiture condition. Whether the
possibility of forfeiture is substantial depends
on the surrounding circumstances. In the case of
rights to compensation granted by an SR to a
significant stockholder SP the determination is
based on the probability as to whether the SR
will enforce the forfeiture restriction and
includes a review of several factors. - Election between vested and nonvested rights. An
amount will NOT be considered subject to a
substantial risk of forfeiture after the date or
time at this the SP otherwise could have elected
to receive the compensation, unless the present
value of the amount subject to the forfeiture
condition in materially greater than the present
value of the amount the SP otherwise could have
elected to receive.
17WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Plan may not provide for deferred payment. A
plan provides for a deferred payment of the plan
provides that any payment will be made or
completed on or after any date, or upon the
occurrence of any event, that will or may occur
later than the last day of the short-term
deferral period, such as a separation from
service, death, disability, change in control
event, specified time or schedule of payment, or
unforeseeable emergency, regardless of whether an
amount is actually paid as a result of the
occurrence of such a payment date or event during
the short-term deferral period.
18WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Delays permitted in certain events. Delays in
payments beyond the short-term deferral period is
permitted if - it is administratively impractical to make the
payment by the short-term deferral period and
such impracticality was unforeseeable - making the payment would jeopardize the
employers ability to continue as a going
concern or - if amounts are paid when they would otherwise be
deductible under Section 162(m) (assuming the SR
can show that a reasonable person would not have
anticipated that Section 162(m) would have
applied at the time of the payment).
19WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Separation Pay Exception.
- 409A does not apply to collectively bargained
separation pay arrangements paid on involuntary
separation or pursuant to a window program. - Non-collectively bargained involuntary or window
separation pay arrangements are not subject to
409A if - the total payments to the SP does not exceed the
lesser of 2 times annual compensation for the
year prior to the termination, or 2 times the
401(a)(17) limit (440,000 for 2007) and - all payments will be made by December 31 of the
second year following the year in which the SP
terminates employment.
20WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Even if separation payments exceed these limits,
the amounts up to the limit can be treated as
subject to the separation pay exception. - Whether a payment is voluntary or involuntary is
fact based, provided parties characterization
will presumed to be correct. Presumption can be
rebutted in certain cases. - The Proposed Regulations suggested that a
voluntary termination for good reason would not
be treated as an involuntary termination for
purposes of the separation pay exception. - The Regulations permit certain voluntary good
reason terminations to be treated as involuntary
separations if there is a material negative
change in the employment relationship and,
importantly, must includes an opportunity for the
employer to remedy the condition.
21WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- The Regulations also provide a safe harbor
definition of good reason if the SP separates
service within up to 2 years of the initial
existence giving rise to the separation the
amount, time and form of payment is identical to
a non-good reason termination and one or more of
the following apply - A material diminution in the SPs base salary
- A material diminution in the SPs authority,
duties, or responsibilities - A material diminution in the SPs authority,
duties, or responsibilities of the person to whom
the SP reports - A material diminution in the budget over which
the SP retains authority or - A material change in the geographic location at
which the SP must perform services.
22WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Reimbursement Arrangements.
- Post-termination reimbursement arrangements are
not subject to 409A if not includable in gross
income, are deductible by the SP under Sections
162 or 167, or are reasonable out-placement or
moving expenses. - Reimbursements must be incurred no later than
December 31 of the second calendar year following
the calendar year in which the separation occurs
and paid no later than the third calendar year. - Medical reimbursements permitted for COBRA period.
23WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Employer Indemnification Plans.
- Bona Fide Legal Settlements.
- Educational Benefits.
- Qualified Options. Qualified stock options under
Sections 422 and 423 are not subject to 409A. - Restricted Stock. Restricted stock awards are
not subject to 409A.
24WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Stock Rights - Non-Qualified Stock Options/SARs.
An option to purchase service recipient stock
(SRS) or an SAR granted at fair market value
is not subject to 409A. - SRS includes only the common stock of a company
(under Section 305) but the stock may not have - any distribution preferences other than
distributions of SRS and liquidation preferences,
or - any mandatory repurchase obligation (other than
right or first refusal) or put/call right that is
not a lapse restriction under Section 83, unless
the right or obligation is at fair market value. - SRS includes the SR and any corporation that
commonly controls the SR. In other words, SRS
includes the common stock of any organization up
the SRs chain but not down the SRs chain.
Common control is 50, but may be 20 if there is
are legitimate business criteria.
25WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- For publicly traded corporations, fair market
value is any reasonable and consistently applied
trading price method. - For privately-held companies, fair market value
is determined by the reasonable application of a
reasonable valuation method. Whether a
valuation method is reasonable is based on facts
and circumstances and based on all available
information.
26WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Factors to be considered under a reasonable
valuation method include - Value of tangible and intangible assets
- Present value of anticipated future cash-flows
- Market value of stock or equity interests in
similar corporations an other entities engaged in
similar trades or businesses - Recent arms length transactions and
- Other relevant factors such as control premiums
or marketability discounts and whether valuation
is used for other purposes.
27WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- A valuation method will be presumed to be
reasonable if - determined by an independent appraiser
- is based on an objective formula and used by the
SR for transfers to issuer and 10 or more
shareholders or - for a company that has been in existence for less
than 10 years, is made reasonably and in good
faith and supported by a written report based on
above relevant factors.
28WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Any modification of a stock option is
considered the grant of a new option.
Consequently, if a modification occurs and the
exercise price is not adjusted to the then fair
market value (if higher), the option will be
subject to 409A. - A modification is any change that reduces the
exercise price, adds a deferral feature, or
extends or renews the option. - Any change to the option that increases its value
is considered a modification. - An extension of the option is considered a
modification, unless the right to exercise the
option is not extended beyond the earlier of the
original expiration date or 10 years from the
grant date. - A modification does not include the following
acceleration of vesting, adding a stock exercise
or withholding feature, making adjustments to
reflect certain changes in the capitalization of
the corporation, the grantors exercise of
discretion to permit the transfer of a stock
option.
29WHAT IS (AND IS NOT) DEFERRED COMPENSATION UNDER
409A? (contd)
- Partnerships. The grant of a partnership
interest is treated under the same principles
that govern the grant of stock. The grant of a
profits interest in a partnership that is not
includable in income was not subject to 409A
under the Proposed Regulations and that appears
to be the rule under the Regulations. - Accrual Basis Taxpayers. Arrangements between
accrual basis taxpayers are not subject to 409A. - Certain SPs. Arrangements with SPs (other than
an employee or director) who are actively engaged
in the trade or business of providing substantial
services to two or more unrelated SRs are not
subject to 409A.
30ELECTIONS UNDER 409A
- Initial elections.
- Generally, elections as to the amount, time of
distribution and form of payment must be made
before the beginning of the calendar year in
which the services are performed. - An election must be irrevocable but may remain in
effect for future years until timely changed or
revoked. - A plan under which the SP does not elect the time
or form of payment must provide for the time and
form of payment generally no later than the date
the SP first has a legally binding right.
31ELECTIONS UNDER 409A (contd)
- In the first year in which an individual becomes
eligible to participate in a plan, the election
must be made within 30 days after first becoming
eligible. - Only compensation not yet earned may be deferred
and only a pro rata portion on any bonus type
compensation earned over a performance period may
be deferred. - For performance-based compensation, the election
must be made no later than six months before the
end of the period, within certain guidelines. - Performance-based compensation is an amount
contingent on satisfying pre-established company
or individual goals over a performance period not
less than 12 months that are not substantially
certain to be met at the time of the election. - The criteria must be established within 90 days
after the performance period begins and must be
based on increases in the SR or its stock only
after the award date.
32ELECTIONS UNDER 409A (contd)
- Under an involuntary separation pay plan, the SP
can make an election regarding the form and
timing of the payment up to the date SP obtains a
legally binding right to the payment. For window
separation pay plans, the SP can make this
election up to the time the election to
participate in the window program becomes
irrevocable. - Certain elections to receive bonuses based on the
SRs fiscal year must be made before the
beginning of the relevant fiscal year.
33ELECTIONS UNDER 409A (contd)
- Subsequent elections.
- A participant may make a subsequent election only
if permitted under the plan and the election
meets the following conditions - Any change in the timing or form of distribution
must not take effect until at least 12 months
after the election is made. - Except for payments on account of death,
disability or unforeseeable emergency, the
distribution is deferred for at least five years
from the original payment date, or first payment
date for a life annuity or installment payments
treated as a single payment. - The election to defer fixed payment deferrals
must be made at least 12 months before the first
scheduled payment.
34ELECTIONS UNDER 409A (contd)
- Multiple payments (such as installment or annuity
payments) that are separately identified may be
treated as separate payments and eligible for
separate subsequent elections. - Installment payments are treated as one payment,
unless the plan treats each payment separately.
If the installment is treated as one payment, a
change to a lump-sum payment would require the SP
to delay the payment five years from the original
start of the first installment payment. If the
installment is treated as separate payments any
change to a lump sum would require the payment to
be made five years after the last payment is
scheduled to be made. - Life annuities are treated as one payment, but a
participant may select among actuarial equivalent
annuities if the election is made before annuity
payments begin. - Transition rule permits election to be made on or
before December 31, 2007.
35DISTRIBUTIONS UNDER 409A
- Distribution Events. A Plan must provide that
amounts subject to 409A may not be distributed
earlier than one or more of the following events - Separation from service.
- There is no separation from service if the
participant is on military leave, sick leave, or
other bona fide leave of absence if the period
does not exceed six months or, if longer, the
participants right to reemployment is provided
by contract or statute. - Under Proposed Regulations, plans were required
to use a specific definition of separation from
service and treat all separations the same. The
Regulations are more flexible, especially in the
context of acquisitions. - Payments to specified employees of publicly
traded companies must be delayed for at least six
months following separation from service.
36DISTRIBUTIONS UNDER 409A (contd)
- Death.
- Disability.
- The determination of disability must meet either
of the following definitions - The participant is unable to engage in any
substantial gainful activity by reason of any
medically determinable physical or mental
impairment that can be expected to last for at
least 12 months or - The participant is, by reason of any medically
determinable physical or mental impairment that
can be expected to result in death or can be
expected to last for at least 12 months,
receiving income replacement benefits for a
period of at least three months under an employer
sponsored disability plan. - A participant may also be deemed disabled if
determined to be totally disabled by the Social
Security Administration.
37DISTRIBUTIONS UNDER 409A (contd)
- A time or a fixed schedule specified under the
plan. - Unforeseeable emergency.
- Unforeseeable emergency is limited to a severe
financial hardship resulting from an illness or
accident of the participant, spouse or dependent,
loss of participants property due to casualty,
or other similar extraordinary and unforeseeable
circumstances arising from events beyond the
participants control. - Examples include imminent foreclosure of the
participants primary residence, medical
expenses, or funeral expenses. - Amount payable is limited to amount reasonably
necessary to satisfy the emergency, including any
taxes.
38DISTRIBUTIONS UNDER 409A (contd)
- Change in control.
- Change in control of a corporation must be
objectively determinable and must involve no
discretionary authority. - Each change in control distribution event under
plan must qualify as a change in control event. - Change in Control defined.
- Change in the ownership of the corporation.
- Any one person (or more than one person acting as
a group) acquires more than 50 of the value or
voting power of the stock of a corporation.
39DISTRIBUTIONS UNDER 409A (contd)
- Change in effective control of the corporation.
- Any one person (or more than one person acting as
a group) acquires (during a 12-month period) 30
or more of the voting power of the stock of a
corporation, or - A majority of the board members are replaced
during any 12-month period by directors whose
appointment or election was not endorsed by a
majority of the board prior to the date of
appointment or election.
40DISTRIBUTIONS UNDER 409A (contd)
- Change in ownership of a substantial portion of
the assets of a corporation. - Any one person (or more than one person acting as
a group) acquires (during a 12-month period) more
than 40 of the total gross market value of all
the assets of the corporation.
41ACCELERATION OF PAYMENTS UNDER 409A
- The payment of deferred compensation subject to
409A may not be accelerated, except for payments
on account of - Domestic relations order
- Conflicts of interest
- Under 457(f) plans to pay Federal, state, local
and foreign income taxes due on vesting event - De minimis amounts certain lump sum payments
less than applicable 402(g) limit - Payment of employment taxes
- Payment of benefits if the plan or arrangement
fails to meet the requirements under 409A or - A participant may terminate a deferral election
due to an unforeseeable emergency or a 401(k)
plan hardship.
42ACCELERATION OF PAYMENTS UNDER 409A (contd)
- A SP is not permitted to a distribution of assets
upon the termination of a non-qualified deferred
compensation plan except for in the following
circumstances - A plan may be terminated during 30 days before or
12 months after a change in control. - A plan may be terminated upon a corporate
dissolution or with the approval of a bankruptcy
court if certain conditions are met. - A plan may be terminated if (i) the SR terminates
all similar plans, (ii) distributions are made no
sooner than 12 months and no later than 24 months
after termination, and (iii) the SR does not
adopt any new plan of the same type for three
years. - Aggregation of all account and non-account
balance plans does not apply in this context. - No acceleration for ceasing to be a member of the
top-hat group.
43PLAN AGGREGATION UNDER 409A
- The Proposed Regulations introduced a plan
aggregation concept and divided plans into four
separate categories account balance non-account
balance certain separation pay arrangements and
other plans. - All plans of the same type in which a SP
participates are treated as one plan. If any one
of those plans violates 409A, adverse tax
consequences apply to all amounts deferred under
plans of the same type. - The Regulations add three new categories of plans
for this purpose split-dollar life insurance
arrangements reimbursement plans and stock
rights.
44FUNDING RESTRICTIONS UNDER 409A
- The Regulations do not provide any guidance
concerning the funding restriction requirements
in 409A. Therefore, the provisions under Notice
2005-1 and Notice 2006-33 continue to apply. - Prohibition on Offshore trusts.
- Any assets set aside in a trust under a deferred
compensation arrangement will be includible in
the individuals income if the assets are located
or transferred outside of the U.S. - This provision does not apply to assets located
in a foreign jurisdiction if substantially all
the services to which the deferred compensation
relates are performed in that jurisdiction.
45FUNDING RESTRICTIONS UNDER 409A (contd)
- Prohibition of Funding Due to Financial Health.
- Any amounts subject to a deferred compensation
plan that become restricted in connection with a
change in the employers financial health will be
includible in the participants income whether or
not the assets are available to satisfy the
claims of the employers general creditors. - This effectively eliminates immediate funding (in
either a secular or rabbi trust) if the
employers financial condition deteriorates. - Although not entirely clear, this could also
prevent any funding upon a change in control.
46PENALTIES
- All current and prior deferred compensation under
aggregated plans are includible in income. - A 20 additional tax applies to amounts
includable as a result of a violation of 409A. - An additional 1 penalty in addition to the
underpayment rate on amounts deferred calculated
as of the date of deferral (or date there is no
substantial risk of forfeiture, if later).