Project Board May Update for Worcs Community

1
Project Board May Update for Worcs Community MH
PAS Deployment Project

• Martin Paxton,Chris Ashman

2
Agenda

• Welcome
• Review previous meeting minutes
• Project Status Presentation
• Project Status
• Deployment dates pre-requisites
• Risks and Issues
• Training EUT Status
• Communications
• Patient Confidentiality
• NHS Finance report
• AOB
• Conclusion

3
Current Status Cont/

• Planned Activities for Period Date 01/04/05 to
  30/04/05
• SDRC 4 Checklist
• Progress items on Checklist dependant on revised
  dates
• Business Change
• Developing local procedures based on NCRS
  policies and respond to outstanding process
  questions from workshops, to be completed by 9th
  May Further amendments to the test scenarios may
  be necessary as a result of QA the training
  sessions
• Test Business Scenarios for Cycle 4 Community
  and Mental Health to be completed and circulated
  for review and approval
• Benefit realisation plan developed baselines
  and targets to be agreed by trusts by end of May
  2005.
• Communications
• Further Cascade of messages to Users on the
  Project Status. Team briefs, Newsflash, etc.
• NCRS presentations and demonstrations being
  planned for late April/May for all Trust based
  staff to attend being led by community manager
  teams and supported by CSCA. Aim being to start
  working on the winning over the hearts n mind
  and raising awareness of what NCRS will mean for
  staff on frontline both as part of P1R1 and the
  future.

4
Current Status Cont/

• Planned Activities for Period Date 01/04/05 to
  30/04/05
• Environments
• Stabilise the EUT and perform Course rehearsals
  Soak test on Environments
• Data Migration
• Complete loading of the Local Reference Data for
  Freeze albeit Maintenance Updates thereafter.
• Update LRD to Environments Data Migration and End
  User Training
• Further testing of activity data and Work through
  data issues.
• Full Set of Data Extracts being progressed, Work
  through of data issues as they arise in
  Preparation of Cycle 4.
• Reporting
• Test Extracts to Trust subset (partial and Full
  Dataset dependant upon completion of Cycle 4
  preparation.
• Training
• Unable to agree New Training schedule and
  despatch invites (dependant upon outcome of EUT
  stability)
• Complete Preparation of EUT (Master) Staff
  Diaries and
• . .

5
Current Status Cont/

• Planned Activities for Period Date 01/04/05 to
  30/04/05
• Infrastructure
• Complete Installation and Set-up of Secure FTP
  for reporting Extracts
• N3 installation of Circuits progressing refer to
  issue
• Security Registration Authentication (Smart
  Card)
• Registration of Sponsors
• Deliver Registration Schedule and notify Users of
  dates and venues
• Review and update RBAC roles as a result of BKM
  Witness testing new released version RBAC version
  15A.
• Support /Operational Readiness
• Complete deployment verification document
• Complete Volumetrics and issue draft for Approval

6
Current Status Cont/

• Achievements for Period Date 01/04/05 to
  30/04/05
• SDRC 4 Checklist
• Unable to progress. Dependant on revised date
  Initial and Full Go Live dates
• Business Change
• Development of local procedures based on NCRS
  policies
• Test Business Scenarios for Cycle 4 Community
  and Mental Health progressed.
• Benefit realisation plan developed baselines
  and targets being progressed, (to be agreed by
  trusts by end of May 2005).
• Communications
• Further Cascade of messages to Users on the
  Project Status. Team briefs, Newsflash, etc.
• NCRS presentations and demonstrations planned for
  late May/June for all Trust based staff to attend
  being led by community manager teams and
  supported by CSCA.

7
Current Status Cont/

• Achievements for Period Date 01/04/05 to
  30/04/05
• Environments
• EUT soak testing and course rehearsals not
  performed. Will commence beginning of May.
• Data Migration
• loading of the Local Reference Data for Freeze
  albiet Maintenance Updates thereafter progressed.
• Update LRD to Environments Data Migration and End
  User Training
• Further testing of activity data and Work through
  data issues.
• Full Set of Data Extracts progressing, Work
  through of data issues as they arise in
  Preparation of Cycle 4.
• Reporting
• Unable to Test Extracts to Trust subset as
  Hardware not in place on Trust Network. (partial
  and Full Dataset dependant upon completion of
  Cycle 4 preparation.
• Training
• Unable Agree New Training schedule and despatch
  invites (dependant upon outcome of EUT stability)
  
• Completed Preparation of EUT (Master) Staff
  Diaries and DayCare for Guinea pig sessions. .

8
Current Status Cont/

• Achievements for Period Date 01/04/05 to
  30/04/05
• Infrastructure
• Hardware not yet available to perform end to end
  testing of Secure FTP for reporting Extracts
• N3 installation of Circuits progressing refer to
  issue
• Security Registration Authentication (Smart
  Card)
• Registration of Sponsors
• Deliver Registration Schedule and notify Users of
  dates and venues
• Review and update RBAC roles as a result of BKM
  Witness testing new released version RBAC version
  15A.
• Support /Operational Readiness
• Deployment verification document to be once the
  dates for deployment have been agreed.
• Completed draft version of Volumetrics. .

9
Current Status Cont/

• Planned Activities for next Period Date
  01/04/05 to 30/04/05
• Deployment Testing
• Incidents as result of Cycle 3 now included in
  the Damadien build. Availability in June for
  preparation for Cycle 4 testing.

10
Project Status

• Summary
• Prerequisites for Confirmation of Initial Go
  Live Dates
• Confirmation of a Software Release with the
  Fixes as a result of incidents reported in local
  deployment testing Cycle 2 3 to facilitate
  Cycle 4
• Demonstrated that the Fixes identified for Cycle
  4 have been incorporated within the Damadien
  build.
• Confirmation of the date when the software
  release will be available to the Trust.
• Damadien Build available to Trust to perform
  Cycle 4 as of June.
• Stability of End User Training Environments
• EUT Soak testing commenced 03/05/05 completed
  06/05/05.
• As a result of testing we found
• Locations across the Community Network no issues
  found Courses performed as expected.
• Locations across the Acute Network if Pc is
  inactive for /-2mins time out occurs.
• Cause We found that the Citrix idle time
  thresholds required adjustment as a result of
  traffic load on the Acute Network which caused
  Desktop to loose session. Adjusted and retested
  on Friday unable to repeat issue at the Alex
  Acute or Kidderminster Treatment Centre.
• 1 Training room incorrect version of Citrix
  Client loaded New Town
• Based on the results todate the stability of the
  End Training Environments has been resolved.
  Further testing will be conducted.

11
Project Status Cont/

• Summary
• Recommendation to Project Board regarding
  Initial/Full Go Live Dates
• Reference document 9/05/05
• Initial Go Live 15th August
• Full Go Live 22nd September

12
Current Status Cont/

• Planned Activities for next Period Date 01/05/05
  to 30/05/05
• SDRC 4 Checklist
• Progress items on Checklist dependant on revised
  dates
• Business Change
• Complete local procedures based on NCRS policies
  by 16th May. Further amendments to the test
  scenarios may be necessary as a result of QA the
  training sessions. Circulate to the Project Board
  for Approval.
• Test the Community and Mental Health Business
  Scenarios in preparation for Cycle 4 testing.
• Benefit realisation plan developed baselines
  and targets to be agreed by trusts by end of May
  2005.
• Communications
• Further Cascade of messages to Users on the
  Project Status. Team briefs, Newsflash, etc.
• NCRS presentations and demonstrations in May for
  all Trust based staff to attend being led by
  community manager teams and supported by CSCA.
  Aim being to start working on the winning over
  the hearts n mind and raising awareness of what
  NCRS will mean for staff on frontline both as
  part of P1R1 and the future.

13
Current Status Cont/

• Planned Activities for next Period Date 01/05/05
  to 31/05/05
• Environments
• Perform Soak test on Environments
• Data Migration
• Complete loading of the Local Reference Data for
  Freeze albiet Maintenance Updates thereafter.
• Update LRD to Environments Data Migration and End
  User Training
• Full Set of Data Extracts to be loaded, Work
  through of data issues as they arise in
  Preparation of Cycle 4.
• Reporting
• Test Extracts to Trust subset (partial and Full
  Dataset dependant upon completion of Cycle 4
  preparation.
• Training
• Agree New Training schedule and despatch invites
  (dependant upon outcome of EUT stability)
• Complete Preparation of EUT (Master) Staff
  Diaries and DayCare.
• Sign-Off Training courses
• Deliver Sys Admin training
• Update SLAs for EUT Environments.

14
Current Status Cont/

• Planned Activities for next Period Date 01/05/05
  to 31/05/05
• Infrastructure
• Complete Installation and Set-up of Secure FTP
  for reporting Extracts
• N3 installation of Circuits progressing refer to
  issue
• Security Registration Authentication (Smart
  Card)
• Workshop and confirm the processes for Issuing,
  New Joiners, lost cards etc
• Deliver Registration Schedule and notify Users of
  dates and venues
• Review and align RBAC roles across the Health
  economy
• Support /Operational Readiness
• Initiate drafting of deployment verification
  document
• Review Volumetrics draft document

15
SDRC Status

• SDRC3
• Project Board Approved with action plan for the
  following
• SDRC 3.07 Target Benefits Final Draft presented
  for Project Board Approval is Signed-off .
• SDRC 3.08 Benefits realisation plan tasks
  resourced and monitored. To be completed during
  SDRC 4.
• Target Benefits and realisation plan to be
  submitted to the Project Board in June for
  Approval.
• SDRC4
• To be progressed

16
Top Issues
17
Top Issues Cont/
18
Top Issues Cont/
19
Top Risks Cont/
20
Top Risks Cont/
21
Top Risks Cont/
22
Conclusion

• Agreement to continue to proceed
• Agree Actions from Board meeting
• Next Board Meeting Monday the 10th June of May
  230pm to 5pm Issac Maddox House Room 2

23
Key Stage Activities Worcs PAS Deployment P1R1B


Stage 3 Testing
Stage 4 Final Preparation
08/04-gt15/04
16/02-gt16/03
02/02-gt18/03
20/01-gt09/02
6 8 wks
4 wks
5 wks
Cut Over Rehearsal
Define Cut Over Plan
DMT
Plan
Run
Learn
Cycle 1 2 Prep
Production Available for Cut-Over Rehearsal
Validate End User Training Effectiveness
DM 1
Cycle 3 Test
Installation Complete
Authority to Cut Over
16/02-gt01/03
PCTs MH/- 970 Users
DM 2
( 30 Users )
15/04
Cut Over
21/03-gt24/03
Cut Over
Final Cycle Test
2/03-gt04/04
Live Confirm
Volume and Resilience Testing Interfaces
28/04-gt02/05
Solution Complete
15/04-gt18/04
Train End Users (Tranche 1)
Go Live
15/08
RA User Registration
04/04-gt08/04
24/02-gt11/03
28/02-gt28/04
18/04/-gt18/04