The University of Georgia EITS Administrative Systems

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The University of GeorgiaEITS / Administrative
Systems Planning
Administrative Systems and Planning
Functional Alignment 10 JANUARY 2006
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The University of GeorgiaEITS / Administrative
Systems Planning

• PURPOSE
• Improve the functional operation of
  Administrative Systems and Planning to facilitate
  a more coordinated effort in support of the core
  business processes of UGA
• OBJECTIVES
• Provide an overview of our functional alignment
• 2. Discuss / Present alignment in terms of
  support and Key drivers

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The University of GeorgiaEITS / Administrative
Systems Planning

• CRITICAL SUCCESS FACTORS
• Client support of alignment
• Client Support for new project development within
  ASP
• Client and ASP Staff collaboration on clear
  project priorities and impact
• of priority change

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The University of GeorgiaEITS / Administrative
Systems Planning
KEY DRIVERS 1. STATE AUDITS a. Findings
- No QA function - No
Application and Data Change Management
procedures - Guidelines for system
development documentation b. Timeline -
New alignment allows for QA function in place
as of 1 OCT 2005 - Documented Process for
Change Management (Financial Acct) - QA
monitoring of Application / Data changes in
effect c. Long Term Develop QA plan to
address a full functional QA staff responsible
for testing and compliance
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The University of GeorgiaEITS / Administrative
Systems Planning

• KEY DRIVERS
• 2. SACS
• - Critical to UGA success
• - Success dependent on ASP
• - Example of Strategic project supported
  with new alignment
• PROJECT MANAGEMENT
• - Employs Best Practice and industry
  standards for project development
• - Provides central project operations from
  Initiation to Completion
• MINIMUM DISRUPTION
• - Alignment geared toward operation change
  and not reorganization
• - Analyst / Client relationship remains
  critical

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The University of GeorgiaEITS / Administrative
Systems Planning

• KEY DRIVERS
• FUNCTIONAL ALIGNMENT REQUIREMENTS
• - FOCUS on UGA CORE Business (Student,
  Student Financials, HR, Financials)
• - Flexibility Assess priorities, workloads
  and assign
• - Develop a true DBA function
• - Provide clear and separate management
  responsibilities
• (e.g. QA, Project MGMT, Personnel MGMT,
  Strategic Planning,)
• - Model must support mainframe and
  non-mainframe applications
• - Model must include NON-EITS funded staff
• Service Level Agreements (SLA)
• Memorandum of Understanding
  (MOU)

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The University of GeorgiaEITS / Administrative
Systems Planning
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CIO ASSOCIATE PROVOST Dr. Barbara A. White
Assoc CIO for Administrative Systems
Planning Dr. Barbara A. White (Interim)
Strategic Planning Sharon Burch Associate
Director
Project Mgt/Quality Control Mike Cheek
Associate Director
Quality Assurance Tammy Holman (Interim).5 FTE
ISS Associate Director
APPLICATION SUPPORT DEVELOPMENT
APPLICATION TECHNOLOGY SUPPORT
DBA Jeff Garmon
Academic Affairs (FIRST Faculty DB)
Emphasis on NON- Mainframe Development
BOR Datamarts
Student
Student Financials
SACs/ Accreditation
HR
BPR/Data Integration/ Admin Data Mgt Plan
Business Financials
CAFM
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The University of GeorgiaEITS / Administrative
Systems Planning

• DISCUSSION POINTS
• Focus on the Core Business Process
• Priorities
• Increased Coordination Between Processes
• Increased Flexibility and Focused Expertise
• Central Project Management
• Improve Standard Application Development
• Improved Reaction to External Drivers

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The University of GeorgiaEITS / Administrative
Systems Planning

• STATUS
• ASP Alignment is in effect
• Management responsibilities aligned
• Reporting structures modified and are in effect
• Project Inventory in progress
• Client Discussions

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The University of GeorgiaEITS / Administrative
Systems Planning

• WHATs NEXT ?
• Continue Refinement of Project Inventory
• - Validate scheduled projects
• - Review / validate unscheduled projects
• - Assign scheduled start / end dates to
  active projects
• Follow up meeting with clients (reference 1
  above)
• Plan and implement PM software application for
  client project requests and project tracking
• Develop a Quality Assurance plan (long term
  strategy)

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The University of GeorgiaEITS / Administrative
Systems Planning
QUESTIONS ?