How To Put A Risk Management Program Into Motion

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How To Put A Risk Management Program Into Motion

• Brian Barrick
• Nonprofit Insurance Services
• Hanover, PA

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Risk Management

• Definition Risk Management is the process of
  identifying, evaluating, controlling and
  financing exposures to loss.

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Goals Objectives

• Introduce the concept of using a Risk Management
  Committee.
• Steps to set-up a Risk management Program.
• Sample and review of a successful Risk Management
  Program.
• Case Study

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Success

• 8 Key components of a Successful Risk
  Management Committee

Procedures
Management Support
Education
Policies
Budget
Committee
Pro-Active
Communicate
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Why Risk Management Committees Fail

• Lack of Management Support
• Lack of Funds
• Lack of Policies Procedures
• Lack of Communication
• Lack of Time

6
Benefits

• Save Money
• Insurers look more favorably on organization
• Public Image
• Saves Time
• Hard Market around the corner

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Why A Committee?

• To provide an organization structure to educate
  and control the safety of employees, volunteers,
  clients and the public which you serve.
• Makes Safety everyones business.

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Blue Print For An Effective Risk Management Plan

• Top Management Involvement
• Approve and Commit to a Risk Management Plan and
  Committee.
• Executive Director or President Letter.
• Elect or Appoint The Committee
• Select or nominate employees and volunteers from
  all departments.
• Mix management and line staff.

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Blue Print For An Effective Risk Management Plan

• Elect or Appoint a Committee Chairperson
• Chairperson then appoints a Vice-Chairperson and
  Secretary
• Create Risk Management Committee By-laws
• Purpose of the Committee.
• Number of Representatives.
• Chairpersons responsibilities.
• Vice Chairpersons responsibilities.
• Secretary responsibilities.
• Terms
• Power
• Meetings

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Risk Management Manual

• Specific Policies and Procedures outlining each
  Supervisors and Line Staff responsibility and
  accountability.
• Detailed enough to serve as a reference manual
  for supervisors.
• Training Plan to assist in carrying Policies and
  Procedures.
• Tools to assist in carrying out Policies and
  Procedures.

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Committee Operations

• Committee value and importance.
• Responsibilities.
• Meeting Agenda and Format.
• Documentation
• Committee Membership
• Training Development

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Committee Meetings

• Regular Day and Time each Month.
• Stay on Track.
• Limit to one hour.
• Record members present sign-in.
• Review Incident Reports
• Review Checklists
• Recommendations
• Responsibility assigned for implementation of
  recommendations

• Timing for implementation
• Any approval required?
• Completed recommendations
• Education Training
• Review assignments for next meeting
• Documentation
• Post in each department and place in manual
  within 48 hours

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Safety Rules

• Purpose.
• Communication.
• Posting.

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Safety Training

• Purpose
• New Employee Safety Orientation
• Annual Training Topics
• Scheduled Monthly Training for Committee Members
• Review of Training

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Safety Audits Inspections

• Purpose
• Responsibilities
• Corrections
• Types of Inspection
• Records

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Accident Investigation

• Purpose
• Responsibilities
• Supervisor Involvement
• Investigative Procedure
• Fact Finding
• Interviewing
• Report
• Recommendations
• Records

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Investigative Procedures

• Define the Scope of the investigation
• Select the investigators
• Preliminary briefing to investigation team
• Visit site of accident
• Inspect accident site
• Interview
• Determination

• Analyze
• Determination
• Check
• Determination
• Post Investigation Briefing
• Prepare a Summary Report

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Summary

• Definition of Risk Management
• 8 Components of a Successful Risk Management
  Program
• Why Risk Management Committees Fail
• Benefits of a Risk Management Committee
• Why A Committee

• Blue Print for an effective Risk Management Plan
• The Risk Management Manual
• Operations
• Meetings
• Safety Rules
• Training
• Safety Audits Inspections
• Accident Investigation
• Investigative Procedures