Welcome Division Secretaries

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Welcome Division Secretaries

• ACS Division Leaders Conference
• sponsored by
• Office of Division Programs

2
Introductions

• Office of Division Programs (ODP)
• Judith Jankowski
• Michele Gandy
• Wendy Torosian
• Office of the Secretary
• Paula Berard

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Why Division Digest?

• ODP Facilitates Services for Divisions
• ODP Knows Processes and People in Washington DC
  and Columbus OH Offices
• ODP Can Answer Frequently Asked Questions (FAQs)

4
Contact Office of Division Programs!

• ODP is Your Resource for
• Meetings (national, regional, specialty)
• Other Washington departments/offices
• Columbus Office of Member and Subscriber Services

5
Agenda

• Membership Services
• Outreach Activities
• Society Requirements I
• Bylaws, Elections
• Society Requirements II
• Annual reports, Allocations
• Electronic Services Communications

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Division Membership Services

• Rosters
• Dues Prices/Dues Payments
• Label Orders
• Mailings
• Bylaws on List Use

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Membership Services, Rosters

• Distribution of Rosters
• 2 copies are available
• Contents of Rosters
• Restrictions

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Membership, Dues

• Division Dues Prices
• Set annually in May
• Collection Schedule
• Coincides with National
• Dispursement Schedule
• February 15, August 15 to Treasurers

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Membership Labels and Lists

• How to Order Labels or Lists
• Use Order Form Online
• Production Turnaround Time
• Output Formats Available

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Membership Mailings

• ODP Mailing Services
• newsletters
• ballots
• letterhead templates
• Contact Juanita Hampton, ODP

11
Membership Bylaws

• Bylaws on List Use
• Refer to Constitution Bylaws, Bulletin 5
• Internal List Requests require officer approval
• External List Requests require Membership
  Director approval
• Refer to Guidelines for Division Membership
  Directories

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Division Publicity

• With adequate lead time CEN will publish
• Award Announcements
• Calls for Nominations
• Travel Grants
• Technical Programs
• Space Availability Basis (no cost)

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Cosponsorship Guidelines

• Nominal vs cooperative
• Divisional vs national
• National meeting vs other meeting
• Paperwork required for all

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Cosponsorship Agreements, Nominal

• Name Only
• No Financial
• No Planning
• No Programming
• Publicity

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Cosponsorship Agreements, Cooperative

• Name Only
• Financial
• Planning
• Programming
• Publicity

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Society Requirements, Bylaws

• Bulletin 5
• Division Bylaws
• National Elections
• Division Elections

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Society Requirements II Annual Reports

• Annual Reports always due March 15
• Online or Hardcopy forms available
• http//membership.acs.org/C/CDA/subcomar.htm
• Submit Online Annual Reports (SOLAR)
• Download Word or Excel Files
• Faxback Service
• Historical data is available from ODP

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Society Requirements II, Allocations

• must file annual report to receive allocation
• bylaw allotment based on paid members
• additional allotment from national meeting
  activity

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Electronic Services Communications

• http//www.acs.org/divisions

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Electronic Services Communications

• http//www.acs.org/divisions/barker/

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Electronic Services Communications

• http//www.acs.org/barker/
• Program Chair Service Center Online

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Electronic Services Communications

• http//membership.acs.org/C/CDA/

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Electronic Services Communications

• http//www.acs.org/meetings

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Electronic Services Communications

• Abstracts and Preprints

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Electronic Services Communications

• Website Hosting
• membership.acs.org/division name
• Contact Mark OBrien (OLSA)
• m_obrien_at_acs.org
• Complete a hosting agreement
• ftp files to new server

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Electronic Services Communications

• Communicate via List Servers
• Majordomo Lists Available
• divofficers_at_acs.org
• progchairs_at_acs.org
• How to Subscribe/Unsubscribe
• Communicate via DivisioNews
• 5 issues per year

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Questions?

• [phone] Washington
• division_at_acs.org
• [phone] Columbus
• service_at_acs.org

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Division Leaders Conference

• sponsored by
• Office of Division Programs