INDUSTRIAL TRAINING BRIEFING

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DIT5018/DIT5028/DIT5038 INDUSTRIAL TRAINING
BRIEFING Trimester 1,2009/2010 Date 20/03/2009
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BRIEFING OUTLINE

• Program Objectives
• Industrial Training Program
• Pre-requisite
• Industrial Training Registration
• Placement Location
• Procedures
• Grading
• Precautions
• Deductions of Marks
• Leave of Absence
• Task
• Etiquette
• Visitation
• Q A Session

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Objectives

• To expose students to the 'real' working
  environment and get acquainted with the
  organization structure, business operations and
  administrative functions.
• To have hands-on experience in the students
  related field so that they can relate and
  reinforce what has been taught at the university.
  
• To foster cooperation and to develop synergetic
  collaboration between industry and the university
  in promoting a knowledgeable society.
• To set the stage for future recruitment by
  potential employers.

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Industrial Training Program

• Industrial training for 3 months
• Commencing date 22nd June 2009 11th September
  2009
• Latest attachment date 15 June 2009
• Nature of jobs must be related to the areas of
  specialization
• Once placed
• Withdrawal is not allowed
• Subject to the respective Companys Rules and
  Regulation

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Pre-requisite

• A minimum of 60 credit hours of subjects taken
  prior to training.
• Registration will be done by CDP
• You must register only at the ADP Industrial
  Training website.
• Go to cdp.mmu.edu.my, and click on the industrial
  training link.

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Industrial Training Registration

• Registration will be done by CDP
• You must register only at the ADP Industrial
  Training website.
• Go to cdp.mmu.edu.my, and click on the industrial
  training link.

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Industrial Training Registration

• Step 1 Click the Register link
• And fill the necessary details. (marked by red
  asterisks ())

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Industrial Training Registration

• Select your academic advisor as your supervisor
• Once you click the register button, an email will
  be send to your supervisor for their approval.

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Industrial Training Registration

• Step 2 Login with registered username and
  password.
• Supervisor will approve your registration once
  you submitted the Resume/CV and prove of
  insurance. Without approval you wont be able to
  proceed to Step 3.
• You will receive an email if your registration is
  approved by your supervisor.

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Industrial Training Registration

• Step 3 Search Company list
• You can type in the search box based on name or
  state

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Industrial Training Registration

• Step 4 Click the company name and you will
  receive a company detail information.
• Once you sent the necessary document to the
  company, click the yes button.

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Industrial Training Registration

• Step 5 If there is a reply from the company, you
  will be notified through email and you can also
  check in the Reply status link.
• For successful application, the status will
  change from Pending to Accepted, else the status
  will be Rejected. Double click the Company name
  to know more details.

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Industrial Training Registration

• Step 6 If the company you want to apply is not
  in the list. Update the website using the Add New
  Company link.
• Fill all the required information and go back to
  Step 3

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Industrial Training Registration

• Step 7 If you already decided which company to
  go, click the Confirm Company link.
• You can only confirm once. The dateline is 15th
  June 2009 to confirm your choice of company.
• Note Only students with confirm status will be
  registered into ICEMS by CADP.

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Industrial Training Registration

• Step 8 Any changes to your contact information
  please update the website in the Update Your Info
  links.
• You can also change your password.
• Lastly, remember to logout from the system.

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Placement Locations

• Company Students own choice
• Any company located in Malaysia (including Sabah
  and Sarawak)
• For international students
• Allowed to apply for company in your home
  country.
• Verification on the company will be made by CDP

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Procedures

• Call up the company first before sending out the
  application letters.
• Find out whether there is a vacancy for
  industrial trainees.
• If the company has vacancies, you have to ask for
  the person in charge.
• The person in charge may be from the HR
  department, training department, or any other
  departments of the company.

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Procedures

• Try to get the name of the person so that you can
  address the letter to the person in charge
  correctly in your application letter.
• Letter without complete information (either
  information about you yourself or the company)
  may result in not getting any reply from the
  company.

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Procedures

• Choose a company
• Fill up the four (4) documents (refer to next
  slide, slide 20).
• Send the 5 documents to the company directly
  (refer to next slide, slide 20).
• Wait for the companys response.
• If you dont get a response from the company
  within about 2 weeks or so, give them a call and
  enquire on your application status.
• Dont wait until the last minute!
• It is your responsibility to contact and
  follow-up with the company of your choice.

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Procedures Documents

• Pre Placement Registration
• Documents
• (a) Resume
• (b) Result Transcript
• (c) Photocopy of insurance card (any prove you
  are covered by insurance) for the duration of
  22nd June 2009 11th September 2009
• Documents submission date - Latest by 6th April
  2009 (before 5 p.m.) to your AA.
• Placement Registration
• CDP will register for all students
• Applications to companies
• Documents
• (a) Application Letter
• (b) Reply form
• (c) Support letter
• (d) Resume
• (e) Academic Transcript (The Online Version is
  sufficient, must be verified by AA)
• Reply letter from Company Latest by 15 June 2009
  (before 5 p.m.)

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GRADING PASS or FAIL

• The training is graded based on
• Presentation 30
• Presentation will take place the following week
  after you complete your training. The
  presentation is evaluation by your AA and a
  panel.
• Students reports 35
• Report must be submitted during presentation. The
  report evaluation is done by your AA
• Employer's Evaluation 35
• The company supervisor will complete the form
  based on your performance and the supervisors
  observation.
• Total 100
• lt50 FAIL
• FAIL re-take DIT5018/DIT5028/DIT5038

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Precautions

• Call or write a letter if you decline an offer.
• If absent e.g. sick etc., please inform your
  companys supervisor early.
• If you need to extend your training please inform
  your supervisors (lecturer) formally.

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Deduction of Marks

• Marks to be deducted on the following issues
• When the student obtains more than one companys
  offer and fail to inform the company whose offer
  he/she decides to reject
• Asking for a change of company after the offer is
  confirmed
• Or not adhering to the planned schedule.
• Any complaints from the company will
  automatically give you an F.

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Leave of Absence

• In a student quits the program after its
  commencement
• NOT ALLOWED to register for any subjects offered
  in Tri 1, 2009/2010
• He/she has to apply for Leave of Absence for
  that trimester, subject to the Directors
  approval
• Appeal will be looked into on case by case basis

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Letter of Indemnity

• A promise of payment in case of any damage/loss
• MMU DOES NOT issue Letter of Indemnity to any
  company
• DO NOT accept any offer for a trainee post that
  requires a letter of indemnity from MMU.

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Task

• Discuss with your company supervisor about any
  project or assignment/tasks.
• Try to understand the systems in your work place
• Organization, administrative or practical
• Record all the work done or knowledge gained
• Maintain logbook
• Email to lecturer softcopy every week.

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Etiquette

• Dress properly
• Behave well
• Portray good image as a university student
• Be punctual
• Observe work ethics
• Concern for safety
• Be professional

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Visitation

• Lecturer may visit at your work place
• Around the last 4 weeks of your training.

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Q A SESSION

• For further information, kindly contact
• Mr. Mohd Hafifi(DIT/DIC/DBIS/DEC)/Ms. Hartini
  (DIA/DBA) /Mdm. Nur Hasanah (DEE/DTE)
• Coordinator
• Industrial Training
• Center for Diploma Programmes