Intern Management System

1
Intern Management System

• Regional Coordinator

2
Modules

• Teacher Educator Assignment
• View COE data for interns needing a TE
• Assign TE
• Refer COE to another Regional Coordinator
• All Regional Coordinators must have a username
  and password to access TEA
• Use self-registration to create a username and
  password
• Contact Patrick Quirk (888-598-7667 or
  Patrick.Quirk_at_ky.gov) with your username and
  university to have access granted
• The same procedure can be followed for any
  assistants performing data entry of TE Assignments

3
TEA Main Page

• Select a TE assignment status to view
• TE Requested
• Assigned TEs
• Internship Started

4
TEA Requested TEs

• Requested TE Queue
• This page lists all internships approved by EPSB
  for which TEs must still be assigned
• Once a TE is assigned to an internship, the
  internship will be removed from this list and
  visible in one of the other pages
• Click on an interns name to view information
  about that internship
• Summary data for the COE will be displayed
  including the job function, school and committee
  members
• Beneath the internship data is the Assign TE
  section

5
TEA Assign TE

• Assign TE
• Enter the SSN of a TE and click the Assign TE
  button
• If the TEs SSN is not in the database, contact
  the EPSB KTIP staff (888-598-7667) for assistance
• If there is no record of the TEs KTIP training
  in the database, contact the EPSB KTIP staff for
  assistance
• If the assignment is successful, the TE will be
  saved and will appear with the other committee
  members names
• Edit TE Assignment
• If the TE assigned is not the correct TE, simply
  enter a different TE and click the Assign TE
  button and the new assignment will be saved and
  displayed if successful
• Refer to another regional coordinator
• To refer this internship to a different region or
  TE assignment, select the region to which the
  internship should be sent and click Refer
  Internship
• To work with a different internship, simply
  select a status view from the navigation list

6
TEA Assigned TEs

• This list displays internships to which TEs have
  been assigned, but the orientation meeting has
  not yet been signed off on by the TE. The TE
  assignment can be updated until the orientation
  meeting is complete at which time the internship
  will be moved to the Internship Started view.
• To view details or change TE assignments, follow
  the same process as used to assign a TE.

7
TEA Internship Started

• This view displays internships which have
  started. If a TE assignment must be changed after
  an internship has begun, contact the EPSB KTIP
  staff for assistance.
• Internship details can still be viewed from this
  list.

8
TE Usernames Passwords

• All TEs must have a username and password in
  order to sign-off on RTIY reports
• Regional Coordinators or TEs can create usernames
  and passwords via the Need a Login? Click Here.
  link on the EPSB login page. To create a
  username, the following information must be
  provided
• First and Last Name
• SSN
• Email Address
• If a user already has a username, but needs their
  password reset, contact the KTIP staff