Visitor Management modules

1
Visitor Management modules

• Version 1.0 January 2007

2
iReception Modules
Visitor Management
Access Control module
fire list for staff
iReception
Staff fire list module
Photo badge module
Future module development
3
Summary

• The Reception modules are fully configurable to
  the set up of your organisation.

Multi Site
Single site
Multi tenant
4
Making Visitor Management Easier

• Hosted online no network infrastructure needed
  
• Pre-book visitors staff book own visitors -
  reducing reception burden
• Re-book visitors with ease
• Capture photos for increased security
• Book groups with ease
• Create your own pass designs
• Product branded to reflect your organisation
• Simple reporting helping you manage your
  reception resource
• Instant emergency evacuation report
• Little or no training required easy to deploy
  easy to use

5
Secure Online Visitor Management

• Securely hosted visitor management service.
• Requires no software installation, only a
  browser.
• 24x7x365 access from any computer, anytime,
  anywhere.
• Unique privileges for Security Guards, Tenants,
  Employees Administrators.
• Designed for ease of use and mass deployment.

6
Multi-Building Configuration
iReception Visitor module
Internet /Intranet
Choice of 2 delivery methods network or hosted
7
Why iReception plus?

• Low cost of entry low license fee and pay as
  you go
• Continuous upgrades yielding a greater return on
  your security investment.
• Rapid and easy deployment with very little
  training required.
• Flexible configuration ensures that you can
  easily customise for your unique needs
  (single facility, multiple locations)
• Lowest Total Cost of Ownership compared to other
  electronic visitor management products

8
Reducing your costs

• Weve taken care of everything so you dont have
  to worry about extra costs
• for
• Data storage
• Back up equipment
• Additional licenses
• Training
• Upgrades
• Data protection
• Maintenance
• Or a whole range of other hidden costs

9
Well be your host

• No dedicated software purchase
• No internal support needed
• Very quick deployment
• No hassle upgrades, updates or maintenance.
• Highly Secure

10
Security

• Hosted on secure servers with comprehensive back
  up
• Data protected
• Guaranteed levels of up-time
• Access securely from any internet enabled PC
• Wont compromise you network completely
  independent (network version available
  if preferred)

11
Ease of Deployment
After signing up with the visitor management
service, administrators send a simple webpage for
users to enrol themselves. Upon completing the
form, users are setup to begin using the product
and are directed to the login screen. This
process makes rolling out the reception modules
very quick and easy, cutting deployment to a
fraction of the time required by traditional
software systems.
12
Login Page
Authorised users log on to the secure service
with a personalised user name password

• Log on information determines the user type and
  displays the appropriate data
• Employee Logon Privileges
• Guard Logon Privileges
• Administrator Logon Privileges

Log on can be fully customised to include your
logo and appropriate images
13
Adding a Visitor
Employees or administrators pre-enroll visitors
by entering personal information such as the
visitors first and last name
Employees then enter information specific to the
visit such as date, time, location, and purpose
for the visit
To complete the pre-enrollment, pressing save
automatically updates the expected visitor lists
for guards and receptions
14
Viewing Expected Visitors
The Reception screen displays in real-time
visitors expected to arrive that day for
employees, tenants, or departments
Scheduled visitors that never arrive are
automatically cleared from the list at the
selected end of day time
Clicking on the employee name displays employee
contact information
15
Checking in Visitors
Pre-enrolled visitor information is displayed for
verification ease
Visitor credentials can be requested for visual
verification
Credential information such as type and numeric
value can be entered for proof of entry
Clicking Check In logs the visitor in and a
customised badge is automatically printed
16
Email Notification of Arrival
E-mail alerts can be activated to notify users of
the arrival of their pre-enrolled visitor as well
as email notification to confirm when their
visitor has checked out
To communicate the visitor management policy,
custom messages can be automatically sent with
each e-mail alert
17
Viewing Current Visitors
As visitors are checked in, data is transferred
from the booked column to the on-site
visitors column
The current visitor column displays a real-time
view of all visitors who are presently visiting
the facility
Displays the exact time and date of check in
along with the employee being visited
Clicking on the visitors name will process the
visitor check-out screen
18
Administrators
System Administrators can access the service at
anytime from anywhere for real-time information
and updating
Functions include Real-Time Visitor
Reports Global Guard Views Adding/Editing Users
Barring Unwanted Visitors Adding/Editing Guard
Desks Design Visitor Badge Layouts Enable Email
Notifications
19
Searches Reports
Clicking Search provides immediate access to
historic, current and future information
Searches include Authorised Employee/User Active
Lobbies/Guard Desks Pre-enrolled
Visitors Current Visitors Historic/Past
Visitors Badge Numbers of Past Visitors
Search results are formatted for quick printing,
or copying and pasting into common databases or
spreadsheets
20
Barring Visitors
Enables system administrators the capability of
barring unwanted visitors
Barred visitor data is entered for individuals
who should either be denied access to the
facility or will require special security
attention
Pre-enrolled visitor data is first compared to
barred information then notifies administrators
via email when a match is detected
21
Creating Editing Badge Layouts
System administrators have the ability to create
and customise visitor badge designs and layouts
Visitor badge templates can be created
Templates can then be assigned to individual
guard desks or unmanned visitor kiosks
22
Call 0800 622 322 today to arrange your free trial