The Presentation Checklist

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The Presentation Checklist

• Ben Watkins
• Winter 2003
• BA 530

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Objective and Agenda

• Objective presentations what works, what
  doesnt. More resources in backup...
• Why? more presentations are coming
• Agenda
• 5 steps to preparing for a presentation
• Presentation Checklist
• Additional resources
• Feedback

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Background

• Who will be attending?
• How does your topic relate to the attendees?
• Audience knowledge level?
• How long do you need to speak?
• What is the preferred presentation style?
  Electronic or paper?
• Will there be QA session?

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Content

• Getcha at the beginning
• Tell them why they care Relate.
• Research. Research.
• Have backup foils.
• Identify appropriate visuals.

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Visuals

• Visual are important (prove it)
• Dont over clutter simplicity.
• Choose good color scheme.
• Cool over warm
• Be creative in your design
• Avoid cliché visuals
• Limit sound.

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Delivery

• Composure confidence
• Voice
• Volume, inflections, varied pitch
• Passionate delivery
• Animation
• Humor
• Eye contact to entire audience
• Dont read
• The Ums

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Final Preparation

• Practice a lot.
• Technical considerations
• Projector vs. overhead
• Backup your file
• Bring alternate formats
• Bring notes
• And finally
• Go over Bens checklist

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Bens Presentation Checklist

• Background
• Analyze audience
• What is speech time allowed
• Layout of room
• Tools needed
• Backup file on disc
• Battery charged on laptop
• Backup transparencies
• QA prep

• Content
• Clear objective
• Getcha at beginning
• Why they care - relate
• Good closure
• Sharp visuals
• Backup foils
• Proof read
• Print out

• Visuals
• Good color scheme
• Minimum sounds
• Limited animation
• Simplicity
• Avoid visual clichés

• Delivery
• Confidence composure
• Eye contact
• Animated, passionate.
• Time fit
• Clear voice vary pitch, inflections
• Dont read
• Appropriate vocabulary
• Dont look all the way back

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Feedback
Backup and additional resources
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Links

• Presenting Help
• http//www.presentersonline.com
• Powerpoint Tutorials Tips
• http//www.microsoft.com/office/powerpoint/default
  .asp
• http//support.microsoft.com/default.aspx?scidfh
  en-usppt2002
• http//www.actden.com/pp/
• http//www.brainybetty.com/ADVPPT2003/Advanced20P
  owerPoint20Masters20and20Graphics.htm
• http//www.brainybetty.com/tips_and_tricks.htm
• http//www.brainybetty.com/ppthelp.htm
• http//thorup.com/MTSU/powerpoint.html

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More Links

• Brief Color Theory
• http//www.colormatters.com/colortheory.html
• http//hort.ifas.ufl.edu/TEACH/floral/color.htm
• Wordsmith
• http//www.rhymezone.com/
• http//www.infoplease.com/
• Famous Quotes
• http//www.quotationspage.com/
• Free photos
• http//www.freefoto.com/

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Even More Links

• Image editing tips
• http//www.colorcentral.com/tips-links/tips_links.
  html
• Free image editing software
• http//graphicssoft.about.com/cs/imageediting/tp/f
  reephotoedw.htm

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Using Color in Multimedia Presentations

• Does it really matter what background color to
  use in a presentation? Is there a certain color
  that communicates authority? What about a color
  that evokes loyalty? The answers are yes, yes,
  and yes. According to the Board Report of
  Graphic Artists, the right color selection can
  promote attention, evoke moods, create desire,
  and even generate a favorable response. So, the
  next time you want to convey confidence or create
  that certain mood, check out the color chart
  below to learn more about the meanings we
  commonly associate with different colors.

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Top Ten Mistakes Made By Presenters!

• No Presentation ObjectivesIf you don't know what
  your audience should do at the end of your
  presentation, there is no need for you to
  present. Knowing your objectives is the key to
  developing an effective presentation.
• Poor Visual AidsVisual aids are designed to
  reinforce the main points of your presentation.
  Without effective visuals, you are missing a key
  opportunity to communicate with your audience.
• Ineffective CloseClosing your presentation is
  extremely important. It is when you tie up your
  presentation and spell out what you want your
  audience "to do". A weak close can kill a
  presentation.
• Mediocre First ImpressionAudiences evaluate a
  presenter within the first 120 seconds of your
  presentation. Presenters who make a bad first
  impression can lose credibility with their
  audience and as a result diminish their ability
  to effectively communicate the information in the
  presentation.
• No PreparationThe best presenters prepare for
  every presentation. Those who prepare and
  practice are more successful in presenting their
  information and anticipating audience reaction.
  Practice does make perfect!
• Lack of EnthusiasmIf you aren't excited about
  the presentation, why should your audience be?
  Enthusiastic presenters are the most effective
  ones around!
• Weak Eye ContactAs a presenter, you are trying
  to effectively communicate with your audience to
  get your message across. If you don't make eye
  contact with the members in your audience, they
  will not take you or your message seriously.
• No Audience InvolvementThe easiest way to turn
  off your audience is by not getting them involved
  in your presentation. Use audience involvement to
  gain their "buy-in".
• Lack of Facial ExpressionsDon't be a zombie.
  Effective speakers use facial expressions to help
  reinforce their messages.
• Sticky Floor SyndromeThere is nothing worse than
  a speaker who is glued to the floor.

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Quick Powerpoint shortcuts
These tips are used when in full screen mode
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Visuals are important
Visuals are the best way to teach your audience.
According to a recent University of California
at Los Angeles study, 55 percent of what an
audience learns comes directly from the visual
messages seen during a presentation- compared to
38 from audio messages. By combining audio and
visual presentation messages, presenters can
ensure their objectives are met.
Visuals increase the retention of messages. A
Wharton Research Center study has shown that the
retention rate of verbal only presentations is
approximately 10. However, when you combine
visual messages with verbal communication, you
increase the retention rate to nearly 50. A 400
increase! Why not use visual aids to help you
audience remember your message?
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This is boring

• I am now bored
• I will no longer listen