Project Mercury

1
Project Mercury
PROJECT
MERCURY

• Project Change Control
• Change Process

How changes to the Project Scope (which impact on
timescales, costs, benefits and risk) are
processed to acceptance or rejection
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Guidance Notes

• Best Practice
• Where decent change control is not applied on a
  project, the main risk is that money is whittled
  away without clarity on objectives or any real
  delivery
• Just like a general fighting a war, a project
  manager needs a stable political situation (where
  any changes to objectives whether tactical or
  strategic are well controlled and communicated,
  with full analysis of impacts)
• Flexibility
• This is only half the story, however Good
  change control, slickly executed, also provides a
  project with the flexibility to adjust to changed
  circumstances or new needs and opportunities
• Process Maps
• These process maps present a useful model for a
  typical large intranet project, with sound
  governance in place

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Change Initiation
Issues Some issues end up driving requests to
change project scope
Risks Steps or Plans to Contain or Avoid Project
Risks
New Change Logged with Project Office and Cover
Sheet Raised
Change Request Log (each change given unique ref
no.)
Finances Recovery Plans (to bring project back
within Finances)
Impact Assessment Report
Other Project Board or other meetings throw up
needs or opportunities
Impact Assessment Effect on timescales, costs,
benefits and risk assessed by team
Further Info Request
Immediate Rejection (i.e Change clearly not
viable)
4
Change Assessment
Sponsorship Identify Project Board member who
will sponsor the Change
Invitations sent to Proposer
Further Info Request Decision taken to seek
further impact analysis prior to firm decision
Preparing the Case Sponsor prepares the case to
be made to the Change Board
Presentation of the Change Case
Change Board Minutes
defer
reject
accept
Rejection (i.e Change not approved)
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Change Processing
Revised Project Management Plan
Reconfiguration Changes to Project Scope are made
Work Contracts with Suppliers amended
Revised Project Plan issued
Re-baselining Project Plan and Financial
forecasts are updated
Revised Financial Forecast
Revised Change Log
End