NM Case for Change

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EOY DATA NMPED Data Conference
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Mobility Codes(ORIGINAL ENTRIES)

• E1 Student who has not been enrolled in school
  anywhere else in the U.S. during the current
  school year.
• This student is in school for the first time
  during this school year regardless of start day.
• E2 Student who has been enrolled in school this
  current school year in another state, private
  school, home school, or transfers from a
  state-supported school.

3

• (RE-ENTRIES)
• R1 Student that transfers from one school in the
  district to another school in the same district
  during the current school year.
• R2 Student who moves from another public school
  district or Charter School in New Mexico into
  your district after school starts.
• R3 Student previously dropped from school for
  any reason other than transfer to another school
  or district and later returns to your school site
  without attending school elsewhere during this
  school year (was previously an E1, R1, R2, or
  W2).

4

• (WITHDRAWALS)
• W1 Student who withdraws from school or no
  longer attends for any reason not found in W2.
  (Includes a student transferring to another
  district or out of state).
• W2 By Law, student that has been absent for ten
  (10) consecutive days for any known reason
  (sickness, suspension, etc.) must be dropped from
  the rolls.
• W3 Student that was pre-enrolled for the new
  school year and did not return to school (a
  No-Show).

5

• WD Student passed away during the current school
  year or previous summer.
• WG Student graduated at any time during the
  current school year or previous summer.
• Mobility Rate Formula
• (E2 R2 W1 W2 R3 / E1 WD)

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VALIDATING SPECIAL EDUCATION EOY DATA NMPED
Data Conference
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Cleaning Up Data DisciplineGraduationIndicat
or 12 Transition Part C-BIndicator 11
Parental Consent/ Initial Evaluation
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Discipline

• SPP3 and Table 5 will be a Special Ed Filter of
  the general collection for Discipline
• Discipline will be collected at EOY utilizing two
  templates.
• Student Infraction Template - to track student
  infractions or discipline incidents.
• Student Infraction Response Template - to record
  the response to each discipline incident
• General Rules
• One specific discipline infraction should only be
  reported once per student in the Student
  Infraction template.
• Likewise, Only one response should be submitted
  per incident per student in the Student
  Infraction response template.
• If a discipline infraction could be categorized
  into multiple Infraction Codes, include only the
  most serious of the potential Infraction Codes.
  For example, one incident could involve alcohol
  and assault/battery with a knife. This incident
  should be reported using only Infraction Code 2
  (Assault/battery with knife or cutting object).
• Only one response should be submitted per
  incident per student in this template. If there
  are multiple responses to a discipline incident,
  include only the most serious response. For
  example, a district may initially suspend a
  student and then later expel.

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Discipline

• General Rules (cont)
• If multiple students are involved in a discipline
  infraction, one record per student should be
  submitted in the Student Infraction template.
• Likewise, one record per student should be
  submitted in the Student Infraction Response
  template (assuming there is a discipline response
  for each student).
• The Event Identifier field is generated by the
  districts and used to link the multiple student
  records to one incident. This field is also used
  in the Student Infraction Response template to
  link the response to the incident.
• NOTE Be sure to follow the directions recently
  provided by Kate (and are available here) and not
  those included in the Manual. The difference is
  the Safe School (Violence and Vandalism) data
  collection is included in the manual. If you are
  ready and able to report the this data, please do
  so.
• Template validation reports are currently
  available for use. We are developing exception
  reports to help you review the quality of your
  data.

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Graduation - Non Special EdMake Sure All
Graduates (EOY, Expected Summer, and Winter) are
submitted.All Graduates must have a Diploma
Type 1 or 2, and Graduation Status Code 1,2,3
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Graduation - Special EdMake Sure All Graduates
(EOY, Summer, and Winter) are submitted.
SPP 1 CalculationStudents with IEP Reported
on the 40th day that graduate on a standard
pathway (not including Gifted)12th Grade
Students with IEPs reported on the 40th day that
graduated - 12th grade Students with Transition
IEPsThere are several reports currently
available to review some of your data. We are
currently developing additional exception reports
to assist you in the review and approval of your
data.
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Graduation - Special EdMake Sure All Graduates
(EOY, Summer, and Winter) are submitted.SUBMIT
STUDENT and STUDENT SNAPSHOT TEMPLATES make sure
the following fields are filled out

• Challenge Type/Primary Disability Code Special
  Education must equal Y Level of Integration
  Repeating Last Year N Expected Graduation
  Timeframe Graduation Status Code 2 Post
  Graduate Activity Diploma Type Code (valid
  values 1Diploma or 2Certificate Gifted and
  Regular Ed Only) NOTE A Certificate of Course
  Work Completed is not allowed for students with
  disabilities receiving special education
  services.LEP/ELL Eligibility

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Graduation - Special EdSUBMIT SPECIAL ED
SNAPSHOT TEMPLATE. Make sure the following
fields are filled out

• Primary Disability
• Expected Diploma Type (use 3-Career Pathway,
  4-Abllity Pathway or 5-Standard Pathway)
• Primary Setting Code
• Transition IEP Status Code (If Transition IEP
  Status Code T, then the Level of Integration
  must equal 1. If Transition IEP Status Code C,
  then the Level of Integration must equal 2, 3 or
  4)
• SUBMIT SPECIAL ED EVENTS TEMPLATE.
• Event Type Code 1 indicating the Event is
  Exiting Special Ed)
• Event Date (Use actual date of the event)
• Event Reason Code (Use 9-Graduated on Standard
  Pathway, 10- Graduated on Career Pathway or
  11-Graduated on Ability Pathway)
• NOTE Event Reason Code and Expected Diploma Type
  you can improve but not reduce.

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Indicator 12 Transition Part C-B

• Indicator 12 reports the percent of children
  referred by Part C (DOH) prior to age 3, who are
  found eligible for Part B, and who have an IEP
  developed and implemented by their third
  birthday.
• There are three primary scenarios that we expect
  will address the majority of your evaluations
• Child was evaluated, found eligible, and is
  currently enrolled
• Child was evaluated, found eligible, and is not
  currently enrolled
• Child was evaluated and found non-eligible

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Indicator 12 Transition Part C-B
Child was evaluated, found eligible, and is
currently enrolled

• To submit all of the evaluation dates follow the
  following steps
• Enter the 90 day Transition Conference Date via
  the SPED Events template utilizing SPED Events
  Code 20.
• Enter the Parental Consent Date via the SPED
  Events template utilizing SPED Events Code 30.
• Enter the Part C to B Eligibility Determination
  Date via the SPED Events template utilizing SPED
  Events Code 21.
• Enter the Part C to B Initial Placement IEP or
  IFSP Date via the SPED Events template utilizing
  SPED Events Code 22.
• Enter the Part C to B IEP Implementation Date via
  the SPED Events template utilizing SPED Events
  Code 23.

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Indicator 12 Transition Part C-B
Child was evaluated, found eligible, and is not
currently enrolled

• Submit a Student record
• Create a an ID utilizing the STARS NM Unique ID
  System
• Submit a student record via the Student Template
  (DO NOT SUBMIT A STUDENT SNAPSHOT RECORD)
• Submit the student using the district office
  location.
• Enter the evaluation dates following the
  following steps
• Enter the 90 day Transition Conference Date via
  the SPED Events template utilizing SPED Events
  Code 20.
• Enter the Parental Consent Date via the SPED
  Events template utilizing SPED Events Code 30.
• Enter the Part C to B Eligibility Determination
  Date via the SPED Events template utilizing SPED
  Events Code 21.
• Enter the Part C to B Initial Placement IEP or
  IFSP Date via the SPED Events template utilizing
  SPED Events Code 22.
• Enter the Part C to B IEP Implementation Date via
  the SPED Events template utilizing SPED Events
  Code 23.

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Indicator 12 Transition Part C-B
Child was evaluated and found non-eligible

• Submit a Student record
• Create a an ID utilizing the STARS NM Unique ID
  System
• Submit a student record via the Student Template
  (DO NOT SUBMIT A STUDENT SNAPSHOT RECORD)
• Submit the student using the district office
  location.
• Enter the evaluation dates following the
  following steps
• Enter the 90 day Transition Conference Date via
  the SPED Events template utilizing SPED Events
  Code 20.
• Enter the Parental Consent Date via the SPED
  Events template utilizing SPED Events Code 30.
• Enter the Part C to B Eligibility Determination
  Date via the SPED Events template utilizing SPED
  Events Code 21.
• Mark the SPECIAL ED filed in the Student template
  as N.

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Indicator 11 Parental Consent/ Initial
EvaluationThis indicator reports the Percent of
children with parental consent to evaluate, who
were evaluated within 60 days.

• Required only for INTIAL parental consent and
  INITIAL evaluation.
• Does not include reevaluations students moving
  into a district are considered reevaluations if
  they were receiving services at their previous
  school.
• Does not apply to initial evaluations for gifted
• Data is submitted via the SPED Events template
  for Initial Evaluations that happen within the
  current school year.
• Parental Consent date should be entered with an
  event code of 30.
• The Evaluation date should be entered with an
  event code of 31 Submit Event records only

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STARS INDICATOR 11 VERIFICATION PROFILE
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There are five scenarios you may come up against
1 - All is correct No action required 2- Submit
Parental Consent date 3- Submit Initial
Evaluation date 4- Enter appropriate Non
Compliance Reason Code 5 - Submit Initial
Evaluation date the same as the Parental Consent
and the Parent failed to produce, or Child Moved
reason Code
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Fixing Indicator 11 Data

• For Events dates, or non-compliance reasons that
  have not been submitted, just resubmit your
  events templates with the correct dates or
  reasons codes (no deletes required)
• For incorrect dates, you must request a delete of
  the specific event from the STARS helpdesk.

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ATTENDANCE EOY DATA NMPED Data Conference
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• Attendance Templates
• Student Summary Attendance
• Student Daily Attendance

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Exiting Teachers EOY DATA NMPED Data
Conference
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STARS Manual, Vol. 2, New Appendix L Exited
Teacher

• Appendix L Exited Teacher
• Teachers that were teaching in the district and
  within a 1 year timeframe stopped teaching at the
  district. Exited Teachers are tracked annually.
  The first year a teacher is NOT teaching on the
  120th day is the year the teacher should be
  reported at EOY as an Exited Teacher.
• Exited teachers may have worked in your district
  the year they were reported as exited (such as
  someone who was a teacher on the 40th day (or
  80th day) but was no longer teaching on the 120th
  day -- due to moving out-of-state) OR they may
  not have worked at all during the year they were
  reported as exited (such as the case of
  retirement).
• For retired teachers, they may have been reported
  actively teaching on the 40th, 80th or 120th day
  of the PREVIOUS year but were never reported as
  actively teaching the following year.

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Exited Teacher continued

• At EOY (the first year exited) report Exited
  Teacher in both STAFF STAFF SNAPSHOT templates
  with appropriate TERMINATION CODE (reason for
  exiting).
• Note If Exited staff person is mistakenly
  reported during reporting periods 40th, 80th,
  120th, etc then STARS will inadvertently pick up
  person as an ACTIVE staff person, even if a
  TERMINATION CODE is specified.
• Exited teachers are reported only once during the
  year they leftmeaning they should not be
  continually reported as exited year after year.
  It is however possible to have a person exit your
  district as a teacher more than once over several
  years, at which time you would report the teacher
  as exited for each year they left. If the person
  exits more than once during the same year, you
  would only report this person as having exited
  ONCE during the year.
• Note New Staff/Staff Snapshot FAQs added for
  exited teachers.

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FAQ Exited Teachers

• How do I report Exited Teachers?
• Exited Teachers will be reported with a
  Termination Code at EOY only in STAFF and STAFF
  SNAPSHOT. PED will verify that teacher reported
  as exited was not actively teaching on the 120th
  day of the same year they were reported as exited.

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FAQ Exited Teachers continued

• Why do I need to report Exited Teachers in both
  STAFF and STAFF SNAPSHOT?
• STAFF SNAPSHOT contains the EOY snapshot date,
  which states the year the teacher exited as well
  as lets PED know this is the EOY data that
  contains the Termination Codes. STAFF must also
  be updated since this template always contains
  the most current data. STAFF does not contain a
  School Year and contains 1 record per
  District/Staff ID. The snapshot file shows what
  the data looked like at a point in time.

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FAQ Exited Teachers continued

• Why do I need to report exited teachers? Cant
  exited teachers be derived by PED?
• Yes, they can be derived, but PED needs to know
  WHY the teacher exited. Future decisions may be
  based on these reasons.

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FAQ Exited Teachers continued

• Why cant exited teachers be reported in Staff
  Snapshot at the time they exited, instead of
  waiting until EOY to report them?
• Because staff reported in STAFF SNAPSHOT, STAFF
  ASSIGNMENT, COURSE INSTRUCTOR, STAFF COMPENSATION
  for 40th, 80th, 120th, etcare reserved for
  ACTIVE employees and will be picked up as such on
  reports. All Staff Termination Codes should be
  reported at EOY only.

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FAQ Exited Teachers continued

• Can I report exited teachers at EOY in Staff
  Assignment, Course Instructor Staff
  Compensation?
• No, these templates are reserved for ACTIVE staff
  only. However there is one exception. If a
  person exited the Teaching Profession yet remains
  employed at your district, then they would be
  reported in Staff Assignment and Staff
  Compensation as an active employee. They would
  also be reported at the EOY as having exited as a
  teacher.

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FAQ Exited Teachers continued

• If an educational assistant, coach or principal
  retires, should I report them with a termination
  code?
• No, only TEACHERS should be reported with
  termination codes those Staff Assignment Codes
  listed under the TEACHER category found in the
  STARS MANUAL Volume 2, Appendix B Staff
  Assignment Codes.

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Future Reports

• Exited Teacher Rate

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Questions?