Interagency Governance Putting it on Paper

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Interagency Governance Putting it on Paper

• Dana Hansen, City of Denver

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Long-Term Governance

• WHO
• Revised Governance Structure
• Project participants
• Steering committee
• Technical team
• Operational team

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Long Term Governance

• WHAT
• On-Going Work
• Keeping the system working
• Maintain daily, yearly support
• Preventative maintenance
• Formalizing the process

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Long Term Governance

• WHEN
• After Implementation
• Formerly close project
• Maintenance begins

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Long-Term Governance

• WHY
• Because of Entropy
• Keep up the work
• Dont leave the technology unattended
• On-going process

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Long-Term Governance

• PROJECT CLOSEOUT
• Transition Meeting
• Hand over the keys
• Open Review Meeting
• What would you do different
• Complete Final Report
• Include timelines, costs, lessons learned
• Internal Acceptance
• Officially sign-off

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Long-Term Governance

• BUILD STRUCTURES
• Should be indefinitely
• Continue to have a sponsor
• Continue to champion the cause

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Long-Term Governance

• CREATE BOARD/COUNCIL
• Consider limiting size
• Consortia of agencies
• Partner with the state
• Use/partner with RPCs (700)

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Long-Term Governance

• COMPLETING PAPERWORK
• Formalize with MOU, IGA, Contract, ILA, or JPA
• Plan accordingly for time constraints
• Communications Plan
• If you are UASI-Use TIC-Plan?

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Long-Term Governance

• BUILDING FINANCES
• Grant funds cant do it all.
• Consider this issue up front
• Be creative in funding
• Establish Fee schedule?
• Annual costs usually 10 total cost
• Include software changes/upgrades
• Include maintenance, on-going operations
• Determine training/certification

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Long-Term Governance

• IDEAS FROM DENVER
• Maintenance 12/per radio, per month.
• Network Time 24/per radio, per month
• Utilize E9-1-1 Funds
• In-Kind area match for labor

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Questions?