Countywide SRSD Meeting

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Countywide SRSD Meeting

• September 20, 2007

Presented by Oakland Schools
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Topics

• MEIS reporting timeline for Fall
• Review of SRSD changes for Fall
• Reporting SE homebound students
• Focus on data quality
• Graduation Cohort
• Direct Certification

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Fall Timeline
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Fall SRSD timeline

• Sept 26 Count date (Error Checker released)
• Oct 31 data, paperwork due to ISD
• Oct 31 Nov 14 Upload for UIC request closed
• Nov 14 data due to state
• Oct 31 Jan 9 UIC Resolution
• Jan 10 Feb 21 Duplicate UIC Confirmation

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Submitting to Oakland

• Send your SRSD data files to us via the secure
  site
• https//secure.oakland.k12.mi.us/SRSD/
• User ID oakland
• Password uploadme2002!

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Fall Changes
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Fall Changes(see handout)

• Major changes in the SRSD data fields are in the
  following areas
• General Ed
• Special Ed
• Early On
• Supplemental Nutrition

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General Ed

• Field 19 Grade or Setting no more 13
  ungraded alt ed
• Field 21 Attendance not required for Adult
  Ed, Early Childhood, Non-Pub, Juv Det facility,
  EC Spec Ed, Early On, Home Schooled, Spec Ed in
  DCH facility
• Field 22 Racial/Ethnic Code no more 111111
  or 123456
• Field 123 Date of Count clarify
• Field 125 Program Elig/Part - clarify

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Special Ed

• See handout for details (Summary of Major Changes
  for Fall 07 from SRSD data dictionary)
• Field 39a, b, c reported in the applicable
  count period info should not be carried over to
  the next count period.
• Fields 126 137 Behavior Discipline
  information SE data tracked by building
  principals and reported via SRSD.

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Early On

• Fields 54 60 have been revised to remove
  dependencies
• (This information is reported in SRSD and in
  MI-CIS)

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Supplemental Nutrition

• Field 31 Supplemental Nutrition Those
  students indicated as Homeless or as a
  participant in the Migrant program are eligible
  for Free Lunch

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Reporting SE Students
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Reporting SE Homebound and Non-Pub Students

• Report all SE students in SRSD --even those
  students who do not generate an FTE because they
  are home-schooled or receiving non-FTE services
  at a non-public school. 
• The SRSD record should include all SE information
  on the student as well as exit information when
  services are no longer provided.
• Report students in a valid building --where the
  service provider normally works.

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Data Quality
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Focus on Data Quality

• Use non-SRSD batch uploads
• Link UICs
• Data corrections
• Local process reviews
• Review SRSD Error-Checker reports before
  submission

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Focus on Data Quality

• Since 04-05, CEPI has been scrutinizing district
  SRSD data after submission.
• Review and compare
• ADR reports
• Error Checker reports

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Focus on Data Quality

• ADR Reports are available at https//cepi.state.mi
  .us/adr
• Review results from previous submissions
• SRSD Submission Summary
• 12th Grade Graduate Summary
• Student Demographics
• Exit Status Count
• Gender Count
• Grade or Setting with Age data
• Number of Students per Grade and Setting
• Program Eligibility/Participation Count
• Race/Ethnicity Count
• Students Enrolling and Exiting by Date Range

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Focus on Data Quality

• Reviewing and comparing data across submissions
  will help your district to identify data quality
  issues before you submit your file to the ISD.

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Focus on Data Quality

• Error Checker Reports
• Exit Status counts
• Grade Level counts
• Supplemental Nutrition counts
• Program Participation counts, including
  Alternative Ed.
• Residency Status counts
• Special Education Disciplinary Action (Summary
  and Detail)
• Several of these reports are available at the
  district and building level.

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Focus on Data QualitySRSD Checklist

• Most recent version of SRSD program
• Upload for UIC Request
• Run error checker
• Load your data, check for errors
• Run Duplicate Check
• Review Error Check Reports
• Submit data to ISD

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Graduation Cohort
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Graduation Cohort

• Cohort information available via UIC Application
• Correct information with Fall SRSD
• On Track students
• 5 yr cohort for special populations

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Direct Certification
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Direct Certification

• All districts with 10K or more students getting
  Title I funds must participate this year.
• All districts getting Title I funds must
  participate next year.
• State uses UIC Application to match, report
  students.

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Direct Certification (Contd)

• In UIC Application, click Direct Certification
  link.
• Use either PDF or Excel to get data.
• Need to import/report in your SIS and/or POS
  system(s).

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Questions?