Countywide SRSD Meeting

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Countywide SRSD Meeting

• January 18, 2007

Presented by Oakland Schools
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Topics

• MI-CIS December 1 follow up
• UIC Resolution and Incorporation
• Data Quality
• ADR reports
• Error checker reports
• Spring and EOY updates
• CTEIS follow up
• Miscellaneous
• Q A

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MI-CISDec 1 Follow-upGloria Jostock
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UIC Resolution and Incorporation
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News You Can Use

• Published by CEPI Jan 07
• Contains Tips Tricks
• Published 3 x per year
• Delivered via SRSD listserv

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Student UIC Resolution (Phase 1)

• What information (name, district, school, exit
  status) should be associated with this UIC in the
  UIC Master Table?
• Fall 06 07 Deadline 1/11/07

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Duplicate UIC Resolution (Phase 2)

• Districts do one of the following
• Confirm that the student is in the district
• Select Do not Submit
• Create a New UIC.
• Phase 2 results are stored in a History Table
  at CEPI. This means the same student wont
  require resolution again in subsequent
  submissions until he or she moves buildings or
  districts.
• Fall 06 07 deadline 3/16/07

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UIC Incorporation

• Export File of all Submitted data with UICs
• includes all the same batch data that was
  submitted and adds the new 10-character UICs
  assigned to each record
• The UIC appears in position 871 to 880
• Export File of all new UICs
• all the newly generated UICs
• Export File of all Matched UICs
• all the positively matched records

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Data Quality
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Data Quality

• Since 04-05, CEPI has been scrutinizing district
  SRSD data after submission.
• Review and compare
• ADR reports
• Error Checker reports

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Data Quality

• ADR Reports are available at https//cepi.state.mi
  .us/adr
• Review results from previous submissions
• SRSD Submission Summary
• 12th Grade Graduate Summary
• Student Demographics
• Exit Status Count
• Gender Count
• Grade or Setting with Age data
• Number of Students per Grade and Setting
• Program Eligibility/Participation Count
• Race/Ethnicity Count
• Students Enrolling and Exiting by Date Range

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Data Quality

• Error Checker Reports
• Exit Status counts
• Grade Level counts
• Supplemental Nutrition counts
• Program Participation counts, including
  Alternative Ed.
• Residency Status counts
• Several of these reports are available at the
  district and building level.

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Data Quality

• Reviewing and comparing data across submissions
  will help your district to identify data quality
  issues before you submit your file to the ISD.

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Spring and EOY Updates
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Spring/EOY Changes

• Major changes in the SRSD data fields are in the
  following areas
• General Ed
• Special Ed
• Limited English Proficient

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General Ed

• Field 23 Exit Status
• If value is 19 then field 24 (Exit Date) must
  be blank.
• Field 29 Program Elig/Part. I
• Rule clarification.
• Field 30 Student Residency
• Remove 07 Add 15 for PSAs.
• Field 125 Program Elig/Part.II
• Amend 10/30 rule to include suspended students.

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Special Ed

• Field 45 Special Ed Exit/Completion Reason
• Rule change.

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Limited English Proficient

• Field 76 Reserved Field
• Formerly Eng. Lang. Proficiency Test.
• Field 77 Reserved Field
• Formerly Eng. Lang. Proficiency Level.

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Spring SRSD timeline

• Feb 14 Count date (error checker released on
  count date)
• Mar 20 data, paperwork due to ISD
• Apr 4 data due to state
• Apr 4 - May 30 Student UIC Resolution
• May 31 Jun 29 Duplicate UIC Confirmation

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EOY SRSD timeline

• May 11 Count date (error checker released on
  count date)
• Jun 29 data, paperwork due to ISD
• Jul 24 data due to state
• Jul 24 Sept 19 Student UIC Resolution
• No Duplicate UIC Confirmation!

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Submitting to Oakland

• Send your SRSD data files to us via the secure
  site
• https//secure.oakland.k12.mi.us/SRSD/
• User ID oakland
• Password uploadme2002!

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For More Information

• Visit the CEPI Web Site
• http//michigan.gov/cepi

Click on MEIS Data Services
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CTEIS Follow up
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CTEIS Follow up

• OS submitted non-SRSD batch for blank UICs.
  Matching was successful! No more requests!
• CTEIS Application issues
• New web version
• DLEG putting process improvements in place for
  Feb submission.

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Miscellaneous
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Misc.

• Senior Cohort in UIC Application
• Update on CEPI re-write
• Update on SE Suspension and Expulsion
• Task force
• Potential impact for Fall 2007 SRSD

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Questions?