WorkshopWebcast

1
Workshop/Webcast 2 Waste Electronic and
ElectricalEquipment (WEEE) Program Plan
Development Process

• October 12, 2007

2
Todays Agenda (1)

• Consultation Process
• Definition of Obligated Materials
• Designated Stewards
• Preliminary Projections Phase 1
• Current WEEE Diversion Activities
• Collection Diversion Options
• Questions Answers
• Break

3
Todays Agenda (2)

• Recycling Vendor Qualification Requirements
• Key Program Elements
• Questions Answers
• Summary
• Adjourn

4
Welcome

• In person 70
• Webcast audience 80
• slides advance automatically
• enlarge slide
• email box for questions/comments on left-hand
  side of webcast console
• use any time
• please include name affiliation
• Archived webcast available for 6 months

5
A Caution on Language

• New product sales against which OES will assess
  fees
• information technology equipment
• audio-visual equipment
• telecommunications
• Waste Electronic Electrical Equipment
• WEEE materials that will be managed under OES
  WEEE Program Plan
• end-of-life (EOL) refers to recycling of WEEE
  with no reuse 
• reuse refers to refurbished equipment for
  continued life

6
Consultation Process
7
WEEE Timelines (1)

• WEEE designated under the Waste Diversion Act on
  December 14, 2004
• Minister requested WDO Study state of WEEE
  management in Ontario
• WEEE Study submitted to Minister July 8, 2005
• June 11, 2007Minister provided Final WEEE
  Program Request letter directing WDO to
• develop a WEEE Program in phases
• beginning with Phase 1 materials
• Phase 2 submitted one year after approval of
  Phase 1
• establish IFO including industry stewards
  affected by WEEE Program
• submit Phase 1 WEEE Program by February 1, 2008

8
WEEE Timelines (2)

• June 26 Workshop 1 held by WDO
• July Electronics Products Stewardship Canada
  Retail Council of Canada jointly propose to
  develop WEEE program plan through creation of new
  Industry Funding Organization (IFO)
• Ontario Electronic Stewardship (OES)
• September 20 OES incorporated
• September 28 CSR retained to support OES WEEE
  Program Plan development
• Today Workshop 2

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Where We Are in the Process

• Series of meetings have taken place with
• Ministry of the Environment
• reuse organizations
• potential EOL equipment processors
• municipalities other potential collectors
• OES Board of Directors
• Agreement reached with Alberta Recycling
  Management Authority to provide EEE sales WEEE
  recovery data
• Website www.ontarioelectronicsstewardship.ca

10
Request to the WDO for Extension

• Completing OES incorporation establishing
  functional organization from scratch proved
  challenging
• Establishing solid foundation essential
• Time remaining to complete extensive consultation
  program detailed program planning short
• OES proposing WDO request extension to February 1
  plan submission date
• Final decision rests with new Minister of the
  Environment
• Dates which follow are based upon February 1 date
• these may change if Minister approves extension

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Objectives of this Meeting

• Update key stakeholders
• Encourage your continued engagement in planning
  process
• Provide preliminary planning information
• also identify gaps in our current knowledge
• Your comments questions are welcome throughout
  plan development process

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Next Steps (1)

• Written comments can be submitted any time to
  comments_at_ontarioelectronicsstewardship.ca
• Post draft preliminary program plan for
  consultation November 8
• Workshop 3 November 20
• Written comments by November 30
• Post revised program plan December 3

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Next Steps (2)

• Waste Diversion Ontario (WDO) reviews draft
  preliminary plan December 12
• Draft final program plan posted January 14
• WDO reviews draft final plan January 23
• WDO submits to Minister by February 1

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Definition of Obligated Materials
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EEE Products Designated

• Ontario Regulation 393/04
• 7 schedules
• 202 products in total
• some products actively recovered (e.g. white
  goods)
• Program Request letter specifies a two phased
  approach
• Phase 1 addresses 20 products
• Phase 2 addresses 24 products

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Two Phased Program

• Program plan for Phase 1 materials due February
  1, 2008
• List of Phase 2 products in Program Request
  Letter
• Phase 2 proposal to be received within one year
  after approval of Phase 1
• Remaining products will be addressed in future
  request letters
• WDO encouraged to submit recommendations

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Product Definitions for Development of Program
Plan

• Key to legal authority of OES to require stewards
  to submit reports levy fees
• Handout 1 provides draft definitions for
  consultation
• Products included excluded from program will be
  further detailed in program plan

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How Product Definitions Developed

• OES identified product definitions as critical
  first step
• ensure definitions conform with regulation
  Minister letter
• - initial drafts reviewed with MOE
• ensure complex convergent technologies are
  adequately addressed in definitions
• desire to harmonize with product definitions
  criteria used in existing programs in other
  provinces, recognizing unique Ontario
  requirements
• presented at workshop for public comment

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Key Highlights Issues

• Definitions similar to those used in other
  provinces
• computer peripherals defined/treated differently
  in other programs
• Definitions organized into product groupings to
  address challenges in request letter
• e.g. micro mini computer
• Goal to have clear definitions to identify which
  products are included for which OES has
  authority to assess fees
• and those for which it cannot

20
Designated Stewards
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Ministers Program Request Letter

• 6. Funding Rules, for phase 1 of phase one of
  the phased-in schedule
• a) Consistent with WDA principles, the proposed
  funding rules should designate and define as
  stewards under the program, brand owners, first
  importers, and/or assemblers of non-branded
  products for sale and use in Ontario that result
  in WEEE. Such products shall be referred to as
  Electrical and Electronic Equipment

Waste Diversion Act, 2002 Addendum to the
Ministers Request for a waste diversion program
for Waste Electrical and Electronic Equipment
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Issues Raised by Steward Designation

• Assemblers new class of steward in Ontario
• raises issues of notification, registration,
  tracking of white box producers
• potential issues with reuse organizations who may
  assemble
• Internet sales are for use in Ontario
• how to obligate enforce against producers who
  do not have a presence Ontario?

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Rules Notification

• Under WDA, steward must be
• notified provided copy of Rules
• OES if designated as IFO can make Rules to
• designate steward
• define EEE
• establish fee rates
• establish commencement date data year
• establish reporting requirements deadlines

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Phase 1 Preliminary Projections
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Quantity Estimates

• Data we have to date
• unit sales by product from ARMA for 3 years
• recovery data by product from ARMA for 3 years
• average unit weights as reported by ARMA for each
  category
• Ontario municipal WEEE collection data

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Projected Ontario Sales in Units
7
6
5
4
EEE Projected Sales (Millions of units)
3
2
Printers
Desktops and Portables
1
Monitors
Televisions
0
Year 1
Year 2
Year 3
Ontario projections are based on three years of
ARMA data, adjusted for population anticipated
changes in product sales
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Projected Ontario Phase 1 WEEE Recovery in Kg
45
40
35
30
25
EEE Recovery (Millions of kilograms)
20
15
10
?
5
0
Ontario Baseline
Year 1
Year 2
Year 3
Ontario baseline from 2006 WDO Datacall Projection
s are based on three years of ARMA data, adjusted
for population
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Limitations of Currently Available Data

• No data on non-municipal WEEE diversion
• larger volumes than municipal
• REOI with processors will be used to estimate
• No reliable data for peripheral products
• options include purchase data survey stewards
• Data does not distinguish by technology type for
  monitors televisions
• Average unit weights provided

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Current WEEE Diversion Activity

• Joe Hall

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Outline

• 2005 WDO WEEE Study
• 2006 WDO municipal datacall
• 2007 AMRC WEEE Waste Composition Cost Study
• Municipal infrastructure
• Other WEEE collection
• Current recycling infrastructure

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2005 WDO WEEE Study
The 2005 study provided background information
for future WEEE IFO

• Program funding
• EEE Material Flow WEEE Infrastructure
• quantities sold into Ontario market
• discard quantities
• reuse, collection processing infrastructure
• EEE Industry in Ontario
• flow from manufacturer to consumer end users

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2006 WDO Municipal Datacall

• 86 Ontario municipalities operate WEEE
  collection programs
• 4,294 million households
• primarily depot collected
• Estimated 4,000 tonnes of Phase 1
• How is WEEE program financed?
• 19 programs require residents to pay drop-off fee
  
• 33 programs provide free residential depot
  service (funded via general municipal revenue)
• 31 programs do both provide free service for
  some items payment of a fee for others

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2007 AMRC Study

• WEEE Composition Cost Study
• understand municipal costs for Phase 1
• allocation of costs
• composition snapshot for WEEE shipped to EOL
  processor or reuser
• study to be complete in November

34
Municipal Infrastructure

• Often in conjunction with MHSW program
• Generally permanent depots at landfill sites or
  transfer stations
• Some operators based on event days (with MHSW)
• Mixed operations roll off bins, gaylords or
  palletized
• Sporadic locations across province

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Other WEEE Collection

• Voluntary Programs
• municipal programs
• ICI generators direct to reuse recycling
• off lease, asset management, Crown assets
• original equipment manufacturers
• service equipment
• take back programs
• Voluntary retail Take Back programs
• reuse organizations
• not for profit for profit

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Current Recycling Infrastructure

• 2005 WEEE study identified
• 2005 processing capacity of 179,000 tonnes for
  all materials
• REOI process will update information
• WEEE processing can be managed outside Ontario
• growing WEEE processing capacity in North America
• Processing downstream vendors recover
• metals (ferrous, aluminum, copper, lead, etc.)
• glass
• plastics

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Issues

• OES will initiate Request for Expression of
  Interest (REOI) with potential end-of-life (EOL)
  processors
• to determine total quantity of WEEE currently
  handled process capacity
• Vendor qualification standard requirements will
• assess environment, health safety practices of
  both primary downstream EEE processors to
  determine which processors will be considered for
  use under program
• not all processors interested in handling
  material or capable of meeting qualification
  standard will be used

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Collection Diversion OptionsConceptual Outline
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Proposed WEEE Flow
Reuse Organization
Downstream Processors
WEEE Generators -Residential -ICI
Approved EOL Processor
Collection Agent
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Generators

• Include residential industrial, commercial
  institutional (ICI) sources of WEEE
• Provincial PE to promote informed choices about
  options
• reuse or
• approved collection agent/EOL processor
• Privacy concerns critical for business
  residents
• Special handling requirements for large volume
  ICI generators

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Reuse Organizations

• Reuse organizations to be OES service providers
  similar to recyclers
• Reusers to work with OES to develop qualification
  standards for environment, health safety
  practices associated with reuse operations
• Reusers to track, monitor report quantities
  reused / recycled under agreement with OES
• Recycling of residual materials from reuse to be
  managed by approved EOL processors funded by OES

42
Collection Agents

• Voluntary service provider to OES
• Service WEEE generators
• Operates to defined operational standards
• Track, monitor report
• Package WEEE for transport to approved
  consolidation or EOL processor
• Agreement with OES for eligible costs

43
Transportation Consolidation

• Contracted service providers to OES
• Transports and/or possibly stores WEEE
• Regional consolidation as necessary
• Delivers WEEE to EOL processors
• Operate to defined operational standards
• Track, monitor report

44
Primary EOL Processors

• Contracted service provider to OES selected via
• REOI first step
• RFQ second step
• Vendor Qualification Audit third step
• competitive selection process based on
  processing, environmental, economic other
  factors
• One or more EOL primary processors may be
  selected to process program material
• Subject to regular audits as part of Vendor
  Qualification Process must maintain conformance
  with standard
• Must ensure downstream processors meet audit
  program requirements

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Downstream Processors

• Receive selected processed materials from Primary
  Processors
• metal, glass, plastic
• other residuals that require proper handling
• Subject to regular audits as part of Vendor
  Qualification Process must maintain conformance
  with standard

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Non 3Rs Management Options Incineration,
Energy Recovery Landfill

• WDA specifies programs shall not promote
  burning or landfill unless 3Rs options not
  available or not technically feasible
• Some Phase 1 products currently being managed
  through burning landfilling
• Challenges in moving from non-3Rs to 3Rs
  management

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Questions Answers

• On webcast
• use question/comment box, left of your screen

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Break
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Recycling Vendor Qualification Requirements
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Why a Recycling Vendor Qualification Program? (1)

• Requirement of June 12/07 WEEE Program Request
  letter to WDO
• item 7 in addendum
• Ensure WEEE is recycled in a responsible
  environmentally sound manner

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Why a Recycling Vendor Qualification Program? (2)

• Proper recycling will be critical in
• controlling unnecessary environmental, health
  safety risks
• securing WDO Minister approval of plan
• gaining public support for WEEE program
• achieving environmental improvements
• ensuring all applicable regulatory requirements
  are satisfied
• reducing risk to all WEEE stewards environment

52
What are the Challenges? (1)

• No clear operating standards for WEEE recycling
  industry in Canada
• EPSC currently implementing standard in existing
  WEEE programs in Canada
• Some WEEE recycling infrastructure still in early
  development stage
• WEEE is being processed by wide variety of
  companies, from very small enterprises to large
  multi-nationals

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What are the Challenges? (2)

• Recyclers must be aware of in compliance with
  provincial, federal international requirements
  for occupational health safety, transportation
  export, environmental management
• Need to design vendor standards to help
  processors operate in Canada -- avoiding need to
  export to developing countries

54
Recycling Standards EPSC Approach (1)

• Established Electronics Recycling Standard to
  define environmentally-sound recycling criteria
  that recyclers audited against
• developed in consultation with manufacturers,
  recyclers ENGOs
• requirements for environmental management,
  occupational health safety downstream
  accountability of waste with prohibition on
  hazardous materials going to non-OECD countries

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Recycling Standards EPSC Approach (2)

• Guidance Document provides direction on key
  elements of environmentally-sound WEEE recycling
  process
• Recyclers downstream processors audited by
  third-party to determine conformance to standard
• Process has been adopted in WEEE programs in BC,
  AB SK
• Evergreen document will improve with operational
  feedback from Ontario other provincial programs
• http//www.epsc.ca/rvqp.html

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Recycler Qualification Program

• What the process is trying to prevent

Photos from Exporting Harm The High-Tech
Trashing of Asia. Prepared by Basel Action
Network Silicon Valley Toxics Coalition,
February 25, 2002.
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Key Program Elements
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Mandatory Requirements for Approvable Plan

• Targets
• accessibility, collection, diversion
• Sound basis for calculating costs fee setting
• promotion education (PE)
• operating costs
• incentives
• tracking auditing
• research development
• enforcement
• OES WDO administration
• Plans for incorporation of Phase 2 materials

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Diversion Targets

• Ministers letter specified plan must include
  collection diversion targets for each Phase 1
  material for 5 years
• take into account reduction of total quantity of
  WEEE available for collection as result of
  program
• Further clarification from MOE provided to WDO
  regarding targets for
• reduction for each WEEE item for first 5 years
• reuse for each WEEE item for first 5 years
• recycling each WEEE item for first 5 years

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Operating Costs

• Designated stewards responsible for program costs
  for
• collecting, storing, transporting, processing
  marketing of all WEEE collected that is is not
  diverted (residual waste material)
• research development activities
• educational public awareness activities

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Accessibility Targets (1)

• Plan must include accessibility
• methodology
• targets
• Urban, rural, northern considerations
• Municipal accessibility infrastructure options
• events
• permanent depots
• Non-municipal infrastructure options
• large volume generators
• third party collection agents such as not for
  profits, retailers, private sector

62
Accessibility Targets (2)

• Shall consider capital costs to meet
  accessibility targets
• OES approach to setting targets to follow similar
  approach used in MHSW program development
• Meeting these targets will be key determinate in
  overall WEEE program success

63
Research Development (RD)

• Ministers letter specified program will describe
  funding provisions for RD activities to support
  increase effectiveness efficiency of WEEE
  collection diversion
• Examples
• expanding processing capacity
• developing end use markets for collected materials

64
Promotion Education (PE)

• Ministers letter specified fees to be used for
  aggressive PE activities
• Expectation WEEE program will include provincial
  communications plan
• standardized PE material
• posters, brochures, product stickers
• distributed to point of purchase locations
• website 1-800 number
• residential ICI sources of WEEE

65
Incentives for Stewards

• Program shall consider incentives encouraging
  stewards to initiate measures designed to
• reduce waste resulting from their products
• increase recyclability of products
• increase use of recycled content of products
• Fee setting methodology can be used to provide
  financial incentives for stewards

66
Fee Setting

• Must meet all requirements of WDA Ministers
  letter
• Calculation steps in fee setting methodology
• determine operating costs to manage each WEEE
  product category
• investments to reach accessibility targets (if
  required)
• fees for research development
• fees for PE
• WDO WEEE program delivery admin
• MOE enforcement
• OES program delivery admin
• Calculate total costs fee rates
• Fee rates expressed as per EEE product sold
  will be set out in Program Rules

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Phase 2 Materials (1)

• Shall include all items in Phase 1 along with
• Schedule 2 Information Technology Equipment
• copier
• personal computer (handheld)
• personal digital assistant (PDA)
• computer flatbed scanner
• typewriter
• Schedule 3 Telecommunications Equipment
• modem
• pagers
• telephone (cellular, cordless, wire line)
• telephone answering machine

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Phase 2 Materials (2)

• Schedule 4 Audio Visual Equipment
• amplifier, preamplifier
• audio player (tape, disk, digital)
• audio recorder (tape, disk, digital)
• camera (tape, disk, digital)
• equalizer
• radio, receiver
• speaker
• tuner, turntable
• video player or projector (tape, disk, digital)
• video recorder (tape, disk, digital)
• Proposal for Phase 2 due within one year of
  approval of Phase 1 program plan

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Timelines

• Submit plan to Minister
• Post on Environmental Registry 30 - 90 days
• Ministers approval by regulation for OES to
  continue as WEEE IFO
• OES required under WDA to notify stewards of
  potential obligations
• Minimum 90 days following notification to
  assemble report data
• Reporting payment schedule TBD

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Questions Answers
71
Consultation Process

• We want your views!
• Please email questions comments to
• comments_at_ontarioelectronicsstewardship.ca

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Meeting Adjourned