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Reporting
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What are the requirements of the CERF in terms of
narrative and financial reporting?
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Narrative Reporting
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Narrative Reports

• UN agencies and IOM (HQ level)
• To meet General Assembly reporting and
  accountability obligations, CERF grant
  recipients must provide an annual report due in
  April
• Humanitarian/Resident Coordinators (HC/RC)
• Annual narrative report (due 5 April)
• Mid-year progress report (due 5 August)

Reporting by these deadlines will enable OCHA to
meet the UNs reporting obligations to the
General Assembly and ECOSOC
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UN Agencies and IOM

• Purpose
• Ensure that humanitarian agencies retain primary
  responsibility and accountability for funding
  received
• Format
• UNDG or agency standard format used for donor
  reporting or CERF Annual Narrative Report
  Template
• Due
• 5 April
• Time period
• January to December of the prior calendar year
• Focus
• Impact and results of projects for which the
  respective agency received CERF funds.

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HC/RCs

• Purpose
• Information for the Secretary Generals Report
  to the General Assembly (through ECOSOC) on the
  use of the CERF (due in late May)
• Format
• Template (Use of the CERF Report of the
  Humanitarian/Resident Coordinators)
• 4-6 pages for the narrative report and 1 page
  per success story" per cluster/sector
• Due
• 5 April
• Time period
• January to December of the prior calendar year
• Focus
• Broad overview of the impact of and results
  achieved with CERF funding on the
  sectors/clusters of the overall humanitarian
  response in countries that benefited from CERF
  grant allocations under the rapid response and
  underfunded windows

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Mid-year progress report

• Purpose
• Information for the Secretary Generals Report
  to the General Assembly on the use of the CERF
  (due in early September) and the Advisory Group
  meeting (scheduled for October)
• Format
• Template (Use of the CERF Report of the
  Humanitarian/Resident Coordinators)
• Due
• 5 August
• Time period
• 1 January to 30 June of the same calendar year
• Focus
• Mid-year review of the impact of and results
  achieved with CERF funding on the
  sectors/clusters of the overall humanitarian
  response in countries that benefited from CERF
  grant allocations under the rapid response and
  under-funded windows

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Agencies should ensure that their field offices
participate in the production of these Country
Team reports
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What is needed?

• (4 to 6 pages)
• Executive Summary
• An overview of the country/regional humanitarian
  situation, completed table included in the
  template
• Decision-making
• Field-based prioritization process
• Implementation
• Inter-agency collaboration, implementing
  partners
• Results
• major activities and results achieved by
  sector/cluster overall impact of CERF funding on
  the cluster/sector level of the humanitarian
  response
• Lessons Learned
• CERF IN ACTION (1 page per sector/cluster)
• Illustrate one success story per sector/cluster
  receiving CERF funds

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IMPORTANT

• Deadlines
• cerf_at_un.org
• English or French

WEBSITE
ADVISORY GROUP
SG REPORT
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Challenges

• Good Humanitarian Donorship (reporting
  streamlined)
• Project level results reporting
• Forward disbursement reporting (funding
  commitments and programme results)

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Financial Reporting
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Financial Reports

• Interim certified financial statement (due by 15
  February )
• Final certified financial report (due by 30 June)
• Disbursement specific statements 6 months after
  RR funds transfer

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• CERF disbursements are considered advances and
  are not reported as expenditures until financial
  income statements are received for the funds
• Trust fund expenditures are reported by the
  Secretary-General to the General Assembly in a
  class structure format similar to the class
  structure formats used by UN agencies.
• Accounts requires expenditures to be reported in
  the same format that OPPBA uses when reporting UN
  finances to the legislative bodies

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INCOME STATEMENT
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• Financial reports are completed in the finance
  offices of most agencies, who are currently
  undertaking talks with the UN Controllers Office
  to reach viable solutions to the financial
  reporting format

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The End
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