Occupational Safety and Health

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• Occupational Safety and Health
• in SMEs
• Renata Proková
• AJS Management Slovakia s.r.o.
• Bratislava, 10 February 2009

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• Content of this seminar
• What is OSH?
• Legislation in OSH
• Institutional arrangement
• Responsibilities of employers
• Responsibilities of employees
• Minimum obligations of SMEs in OSH
• Case study display units
• Education in OSH

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AJS Management Slovakia s.r.o.

• established in 1994
• originally project consultancy and management
• after restructuring 3 departments
• - Project Consultancy and Management
• - Translations Interpretations
• - Event Organisation

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Events Department

• Our services
• Organisation of own conferences
• Organisation of conferences for clients
• Organisation of seminars, workshops
• Organisation of trainings
• - OSH accredited by MoE SR and NLI SR
• - projects under structural funds accredited
  by MoE SR
• - any other type of training tailored to the
  clients requirements
• Our clients
• - big international institutions World Bank
• government institutions MOLSAF SR
• regional self-government RDAs
• private companies - Roche

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Translations Interpretation Department

• Our services
• Translations from and into all business languages
• Interpretation simultaneous and consecutive
• Certified translations and interpretations
• Proofreading and editing of translated texts
• Graphic design and printing
• Our clients
• big international institutions World Bank,
  British Chamber of Commerce
• local government organisations MOLSAF SR, MoA
  SR
• self-governments Bratislava self-government
  region, RDA Senec-Pezinok
• private companies MMD PR, Thermae Pietany,
  Wagner press, Design In. hotel Kempinski
• banks Leasing Slovenská sporitelna

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Project Consultancy and Management Department

• Our services
• Consultancy in project identification,
  implementation, monitoring and evaluation for our
  clients
• Provision of training in PCM in Structural funds
  accredited by MoE SR
• Writing and implementation of own projects
• Our clients
• private companies
• self-governments

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What is OSH?

• It is a very complicated issue
• Very important
• Many times neglected

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Legislation in OSH

• Before accession transposition of EU
  legislation
• After accession EU based legislation
• Framework directive and individual directives
• SR 69 legal acts relevant to OSH
• Concept of OSH in Slovakia for 2008-2012

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Institutional arrangement in SR

• MOLSAF SR preparation of acts and governmental
  decreases, as well as concept in OSH for Slovakia
• NLI control services, training of their staff
• 8 regional labour inspectorates control and
  counselling services for employers in regions

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Institutional arrangement in SR

• MH SR preparation of acts in health
  surveillance
• Hygienist SR control and counselling services
• Health services state and private companies as
  well, counselling services

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Rights and responsibilities of employers

• Employer is obliged to
• implement occupational safety and health
  measures, e.g. define safe work procedures, issue
  occupational safety and health rules
• allocate personnel respecting their health
  condition, abilities and competencies
• avoid performance of work which the personnel is
  not competent and qualified for
• include breaks in the work process
• maintain the required records

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Responsibilities of employers

• prepare risk assessments and the relevant lists
  of provided personal protective equipment, which
  is provided to the personnel free of charge
• maintain personal protective equipment in usable
  and functional state
• distribute free of charge washing and cleaning
  agents and disinfectants necessary for personal
  hygiene, provided life and health protection
  requires this, just as protective drinks
  according to internal regulations
• issue a non-smoking regulation for worksites
  where non-smokers work.

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Responsibilities of employees

• Employees are especially obliged to
• respect occupational safety and health legal
  regulations, as well as other regulations,
  principles and defined work procedures, that were
  duly and demonstrably communicated to the
  employees
• operate selected machinery and equipment only
  with the relevant qualification and employer
  authorisation for the operation of the said
  machinery and equipment
• use personal protective equipment

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Responsibilities of employees

• participate in training
• comply with medical checks and examinations on
  the presence of alcohol or other drugs.
• no use of alcohol
• observe the no-smoking policy within the
  worksites, etc.

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Minimum responsibilities of SMEs

• Provide for the implementation of
  safety-technical services via authorised safety
  officer. Safety officer acts as an expert
  consultant to the company and checks the
  observation of OSH duties by the responsible
  personnel.
• Prepare written documentation OSH rules (OSH
  policy concept OSH Policy, provided there are
  more than 11 employees), OSH instructions,
  internal directives and regulations
• Prepare and update List of Jobs and Worksites
  coupled with specific risks to pregnant women,
  mothers up until the ninth month following birth
  and breast feeding mothers
• Identify hazards and threats, assess risks and
  prepare a written risk assessment for all
  activities of employees
• Issue a List of Distributed Personal protective
  equipment based on risk assessment and hazards
  evaluation

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Minimum responsibilities of SMEs

• Organise OSH and Fire Safety training for all
  employees and management, the frequency of which
  is in an internal regulation and schedule it
  minimum once every two years, provided the
  regulation does not state otherwise. Organise
  during working hours repeated employee training
  depending on work assignment, e.g. drivers of
  vehicles, load binders also respecting the
  requirements in other regulations.
• Prepare Measures and Procedures for Direct and
  Material Threats to Life and Health (define
  procedures for fire, rescue works and evacuation,
  including first aid). Define and train sufficient
  number of personnel for the performance of these
  activities. Communicate the document to all
  personnel.
• Equip worksites with the necessary first aid
  means (first aid kit, )
• Develop and have available Operating Manuals for
  all technical equipment.

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Minimum responsibilities of SMEs

• Inspect, review and test all dedicated technical
  equipment (e.g. lifts, electric equipment,
  forklifts, boilers...) and fire-technical
  equipment - fire extinguishers and hydrants, EFS,
  fire gates, etc.
• Make alcohol and drug checks of employees at work
  and supervise the observation of the no-smoking
  policy within the employers premises.
• Register any industrial accidents in the
  Accidents Register, write a record on registered
  industrial accident and report it to the
  supervisory authorities and employee safety
  representative and deliver it to the relevant
  labour inspectorate.
• Appoint one or several employee safety
  representatives and enable them to pursue their
  duties

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Minimum responsibilities of SMEs

• In case of work with and sale of chemical,
  biologic and other hazardous substances, the
  employer has to prepare a written assessment of
  chemical and other risks, maintain safety cards
  of the given chemicals and observe any health
  supervision instructions and provide for proper
  and demonstrable information, training and
  equipment of personnel pursuant to special
  requirements.
• Employer shall outsource company health services
  providing preventive and protective services
  (preventive checks, identification of risks and
  threats, proposed measures improving OSH
  status...
• Maintain records and documents on OSH for minimum
  5 years.

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Case study display units

• Governmental ordinance of SR dated 26 April 2006
  on minimum safety and health requirements at work
  with display units defines minimum requirements
  for using of
• Screen
• Key board
• Working table
• Seat
• Area requirements
• Light
• Light reflections
• Noise
• Microclimatic conditions
• Non-ionising radiation
• Programme equipment

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Training in OSH

• Act No. 124/ 2006 Coll. on OSH
• Article c 7 the employers is obliged to
  repeatedly, but at least once in 2 years, ensure
  informing of employees about OSH.
• Article c 22 the employer can perform the tasks
  of the safety technician at his work sites when
• - has professional ability to do so what
  according to the Article c 7 of the Act is
  successful passing of professional training on
  OSH in the amount of minimum 16 hours our
  course
• - employs less than 5 employees if he is
  performing economic activities mentioned in the
  Annex 1 to this Act,
• - employs less than 19 employees, if he is
  performing economic activities which are not
  listed in the Annex 1 to this Act.

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Training in OSH

• Occupational medical services
• Regulates Act No.124/2006 o OSH Article 22
• Permission for its performance is issued by the
  Office of Public Health Care either to physical
  persons or legal persons
• Article 26 of the same Act defines competencies
  and tasks of the occupational medical services
  and that they can be performed only by authorised
  persons in line with the Governmental ordinance
  SR No. 322/ 2006 Coll. on the way of further
  educational of health care staff.  

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PROJECTEuropean certificate for gearing up to
occupational safety and health in
SMEsLLP-LdV-TOI-2007-SK-73100389
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PROJECT

• was a part of a multilateral programme transfer
  of innovation
• is supported from the long-life learning
  programme, sub-programme Leonardo da Vinci

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BACKGROUND INFORMATION

• DURATION - 12 MONTHS
• NOVEMBER 2007 - OCTOBER 2008
• PLACES OF PERFORMANCE
• SLOVAKIA GERMANY BULGARIA

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IMPLEMENTATION AGENCY PROJECT
PARTNERS
AJS Management Slovakia s.r.o.
Slovak Chamber of Entrepreneurs
Handwerkskammer Trier Nemecko
Chamber of Commerce and Industry Bulgaria
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TARGET GROUP representatives of SMEs

• PROJECT OBJECTIVE
• implementation of
• acquis communautaire
• and Slovak legislation
• in the area of OSH in SMEs

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PROJECT RESULTS

• developed training modules on OSH
• developed brochure on OSH in SMEs in hard copy
  and on CD
• training course on OSH for SMEs accredited by the
  Ministry of Education SR
• training course on specific professional
  education accredited by NLI SR

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PROJECT RESULTS

• e-learning form of the training prepared for
  accreditation in NLI SR
• trained trainers from SMEs in OSH and issued
  certificates
• increased awareness of SMEs about their legal
  obligations concerning OSH decrease of
  occupational accidents and diseases

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Training in OSH 3 types

• accredited by MoEd SR information of employers
  and top management on OSH issues
• accredited by NLI SR for regular re-training of
  employees
• accredited by NLI SR for employers to perform
  the function of the safety technician in their
  company for SMEs up to 5 and 19 employees,
  depending upon the type of services provided

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Thank you for your attention! Renáta
Proková AJS Management Slovakia
s.r.o. www.ajsman.com Mobile 421 903
446121 E-mail renata.prokova_at_ajsman.com