Verbal and Visual Support in Presentations

1
Verbal and Visual Support in Presentations

• No matter how well you have prepared what you are
  going to say.
• No matter how skilled you may be in your
  nonverbal speaking delivery.
• Your audience still has the capacity to daydream.
• They can think faster than you can speak.

2
Verbal and Visual Support in Presentations

• In designing a presentation you need to list your
  main ideas on an agenda chart
• The agenda slide serves as a presentations
  table of contents.
• The rest of the visuals in the presentation are
  like the chapters amplifying the ideas in the
  table of contents, they serve as support material.

3
Purpose Example Slide

• This article discusses the use of soft skill
  training programs.
• Utilizing these programs can be quite beneficial
  when employees look to make long lasting, great
  impressions on clients, supervisors and
  co-workers.
• These programs are geared towards those employees
  whose image and behavior most impact the company.
• Specifically who?
• Senior executives, managers, sales staff and
  customer service reps.

4
Verbal and Visual Support in Presentations

• Support material is anything that you bring to
  the presentation that makes it easier for the
  listener to understand.
• Enhance clarity of complex ideas.
• Increases interest in your presentation
• Proof of your claims in the presentation.

5
Verbal Support

• Types of verbal support
• Examples
• Stories
• Statistics
• Comparison
• Citations

6
Visual Aids

• A picture is worth a thousand words
• How do you use pictures in presentations
• Charts
• Diagrams
• Other graphic aids
• Using visual aids makes presentations more
  effective.

7
Types of Visual Aids

• Objects and Models
• Photographs
• Diagrams
• Lists and Tables
• Charts and graphs
• Pictograms

8
Improve Growth and Efficiency for Bard Company -
Example

• Target specific customer segments.
• Consolidate operations.
• Change product mix.

9
Media for Presenting Visual Aides

• Power Point
• Flip Charts and Poster Board
• Transparencies
• Slides
• Handouts
• Videotapes

10
Rules for Using Visual Aids

• Be sure you have a reason for using a visual aid.
• Match the sophistication of your visuals to the
  audience.

11
Rules for Using Visual Aids

• Design the layout
• Keep the design simple
• Make sure it is large enough to see
• Use only horizontal printing
• Label all items for clear identification

12
Presentations

• Dont display the visual until you are ready for
  it.
• Remove the visual after discussing it.
• Make sure they will work (color, size) in the
  room you are using.
• Practice, Practice and Practice.

13
Notes

• There is no one format for speaking notes.
• Notes should be brief
• Notes should be legible
• Notes should be unobtrusive
• Think 3x5 cards

14
Guidelines for Delivery

• Dress Effectively
• Appearance is the most important in any setting.
• Speak with confidence and authority.
• Establish and maintain eye contact
• Begin without looking at your notes.
• Stand and move effectively.

15
Guidelines for Delivery

• Use proper vocabulary, enunciation and
  pronunciation.
• Speak with enthusiasm and sincerity
• Speak loudly enough to be heard
• Allow for questions and answers
• During or after ?

16
Rehearse

• Rehearse
• On your feet Why?
• If possible, rehearse in a real setting
• Special attention to your introduction and
  conclusion

17
Team Projects

• Start by telling your audience what you are going
  to talk about (introduction), then tell them,
  finally tell them what you told them
  (conclusion).
• Team Presentation
• Dress in business like attire
• Remember the talk is an informational
  presentation
• Place the PowerPoint slides in the team folder
  and hand it to me as you go up to make your
  presentation.
• Rehearse, Rehearse, Rehearse
• Then relax and have fun with the presentation.