DMHRSI Roles and Responsibilities

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DMHRSI Roles and Responsibilities
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What are DMHRSi Roles and Responsibilities?

• A responsibility in DMHRSi is the level of
  authority that you have in an application.  Each
  responsibility lets you access a specific set of
  forms, menus, reports, and data to fulfill your
  business role.  Several users can share a
  responsibility, and a single user can have
  multiple responsibilities. 

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Why are Roles Responsibilities Important?

• We need to know what level of DMHRSi access you
  need to give you a user id and password.
• We need to know if you are a super user to
  ensure your PC meets the minimum requirements to
  run DMHRSi.
• We need to know which training session you should
  attend and to ensure there are enough classroom
  PCs for each training session.

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Manager Versus Specialist Super Users

• For each Super User Role there is a manager and
  specialist role.
• The manager role has increased functionality and
  allows the users to see data beyond their site.
  It is recommended that managers also request the
  specialist role to view site-specific reports.
• The specialist role only allows user to only
  view data for their site (based on the site UIC).
  This role is recommended for most super users.

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Human Resource Managers and Specialists

• Below are some questions that will help you to
  determine who should be given this role.
• Who in-processes your active duty personnel?
• Who in-processes your civilian personnel?
• Who in-processes your contractors?
• Who in-processes your volunteers?
• Who out-processes your personnel?
• Who maintains your projected gains/losses?
• Who modifies employee information Address,
  Contact Information, Off-Duty Employment,
  Performance Date Rater Tracking, Phone, Other
  Duties, Employee Allowances?
• Who maintains employee billets?

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Manpower Managers and Specialists

• Below are some questions that will help you to
  determine who should be given this role.
• Who maintains your organizations (Represents the
  groupings in which employees work, such as
  clinics, or departments. Example00232-PHARMACY
  SVC)?
• Who coordinates with BUMED for missing
  organizations and positions in TFMMS/AMPPS?

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Labor Cost Assignment Managers and Specialists

• Below are some questions that will help you to
  determine who should be given this role.
• Who coordinates with BUMED for creating 4th level
  FCC codes?
• Who creates the SMART file?
• Who will modify organization financial
  information FCCs, JONs, CACs etc?
• Who will assign timecard approvers for each
  organization (Represents the groupings in which
  employees work, such as clinics, or departments.
  Example00232-PHARMACY SVC)?

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Labor Cost Assignment Representatives

• Who will approve DMHRSi timecards? (There can
  only be one time card approver per organization
  such as clinics, or departments)
• Who will coordinate with the local MEPRS office
  to ensure DMHRSi timecards are ready for
  processing?

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DMHRSi Employee Self-Service Managers

• Each employee reports to a Self-Service Manager,
  also known as his or her Supervisor.
• A supervisor approves/disapproves requests for
  local training and monitors subordinates
  timecards.

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Readiness Specialists

• Below are some questions that will help you to
  determine who should be given this role.
• Who maintains readiness assignments (to a BSC)
  for Active Duty Military personnel?
• Who maintains EMPARTS at your command?
• Who can verify the following Readiness Data?
• Family Member Information
• Family Care Plan
• Readiness Requirements
• Security Clearance and Access
• Immunizations
• Employee Occupations (NOBC, NEC, etc)
• Employee Readiness Training History

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Education and Training Managers and Specialists

• Below are some questions that will help you to
  determine who should be given this role.
• Who would approve command level training?
• Who would book training rooms, equipment,
  instructors, etc.?
• Who would create courses?
• Who would create classes?
• Who would record attendance and results?
• Who would enroll students in classes if they do
  not self-enroll?

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Site Application Administrator

• Who will be resetting Users Account Passwords?
• Who will be communicating with the MHS Help Desk
  for establishing roles and responsibilities
  within DMHRSi?

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Site Help Desk

• Is there a local help desk that typically answers
  technical questions?
• Who will be communicating with the MHS Help Desk
  regarding technical and functional issues?

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Site Training Schedule for DMHRSi
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Training Schedule Requirements

• The DMHRSi Training Facility Schedule will need
  be tailored to reflect the number of users that
  need to be trained and the number of PCs
  available in the training room.
• Usually, the first 11 days of training are
  reserved for super user training, days 12 and 13
  are reserved for LCA Reps (timekeepers), and days
  14 and 15 are reserved for self-service training
  (all employees).
• During the entire training schedule each super
  user will be trained at their desk when they are
  not attending their classroom training. This
  will also be built into the site-specific
  Training Schedule.

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Training Room Requirements

• For the super user training a computer lab with
  internet connectivity will be needed to
  accommodate each super user attending that
  session (refer to the training schedule)
• For the LCA Representative training a computer
  lab with internet connectivity will be needed to
  accommodate each user attending that session
• For self-service training (all employees) an
  auditorium will be needed. It would also be
  beneficial to have a computer lab with internet
  connectivity available during this time as an
  additional training resource.
• The instructor will need a computer connected to
  the internet with a projector

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DMHRSi Terminology (Back Up Slides)
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What is an Assignment?

• Employees require an assignment in DMHRSi.
  Employees may have more than one assignment
  (peace time and readiness)
• Assignment links an employee to
• Location
• Organization
• Group
• Job
• Position
• Grade

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What is a Group?

• A group is where an employee actually works and
  may or may not be tied to the organization where
  the billet is assigned.

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What is In-processing?

• In-processing procedures include, but are not
  limited to
• 1.  Validation and/or update of all employee
  data.
• 2.  Validation and/or establishment of employee
  assignment(s).

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What is a Job?

• Is a service specific Occupation Code
• Is fed from a source system
• Is associated with a person
• Is linked to position
• Job Elements
• Service Code
• Occupation Type (Two character code for
  occupation code type)
• Occupational code (NOBC, NEC, etc..)
• Title
• Example N.NB.0101.Internist

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What is a Location?

• A shorthand name for a facility address which
  includes the following information.
• Name 00232
• Description JACKSONVILLE, FL
• Address 123 Child Ave, Jacksonville, FL
  12345-0000

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What is an Organization?

• Represents groupings of where billets are aligned
  on the Activity Manpower Document (AMD) such as
  clinics or departments.
• Example
• 00232-PHARMACY

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What is Out-processing?

• Out-processing procedures include, but is not
  limited to
• Validation and/or update of all employee data
• Establishment of departure date
• Initiation of required screening(s)
• Termination of local security clearances
• Termination of local information systems access
• Retrieval of government issued equipment

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What is a Position?

• Represents the Billet to which an employee is
  assigned
• Is fed from a service source system
• Is tied to one organization and one job
• Position Elements
• Service
• UIC
• Billet Number (BSC)
• Title
• Rank/Pay Grade
• Manpower Type (active duty, reserve, civilian,
  guard, contractor, volunteer)
• DMHRSi Position Number (unique number to identify
  the position)
• Example N.00232.00105.CDR/SHR ACT.O-6.A.1234

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What is a Projected Gain?

• A projected gain is someone on Active duty who
  has received official transfer orders to come to
  the command.

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What is a Projected Loss?

• This procedure covers the processing of an Active
  Duty employee projected loss due to a Permanent
  Change of Station (PCS) or return to
  Reserve/Guard Unit after deactivation.

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What are Resources?

• In DMHRSi terminology, a resource describes an
  instructor, equipment, classroom, or lesson plan