Vendor Information

1
ARRA Vendor/Employment Impact Survey

• Vendor Information
• Jobs Created/Retained

2
Introduction

• Section 1512
• Report requirements

3
Introduction

• Organizations will only receive survey if a claim
  has been paid
• All surveys will be sent to the LEA or
  organization administrator
• The administrator will be responsible for
  forwarding surveys to the appropriate people to
  complete
• All surveys, with the exception of Stabilization
  Fund and School Equipment Grant, ask the same
  questions

4
Introduction

• ARRA Grant Programs
• IDEA-Preschool
• IDEA-Flow Through
• Title I, Part A
• Title I, Supplemental Grants
• Title I, Neglected Delinquent
• Title II, Part D
• Vista
• School Equipment Grant
• Homeless Grant
• Stabilization Fund AIDS Stabilization Fund AIDS
  2

5
Introduction

• The survey will cover 4 areas
• DUNS number
• Vendor contract information
• Jobs created and/or retained
• Contact information/questions
• The survey will contain
• Helpful links throughout survey with additional
  guidance
• Pop-up definitions for complex or confusing
  terms/concepts

6
ARRA Vendor/Employment Impact Survey

• On 9-23-09 an email was sent to all organization
  administrators who received reimbursement for an
  ARRA claim from the following programs
• IDEA Preschool
• IDEA Flow Through
• Title I
• Link to the ARRA Vendor/Employment Impact survey
  embedded within the email
• If organization administrator will not be
  completing the survey, he/she should promptly
  forward the email to the appropriate personnel

7
Timeframe

• LEAs/organizations must submit survey information
  to DPI by Friday, October 2, 2009
• WDPI must submit all data gathered from its
  sub-recipients by October 8, 2009
• Wisconsin Office of Recovery Reinvestment (ORR)
  is submitting all required reporting information
  to FederalReporting.gov on behalf of DPI on
  October 10, 2009

8
Contact information will be listed for the
specific ARRA grant
9
First Name John Last Name Smith Email Address
John.Smith_at_123district.k12.wi.us LEA/Organization
Number 123 LEA/Organization Sample School
District LEA/Organization Address 110 Main
Street LEA/Organization PO Box
110 LEA/Organization City Sample LEA/Organization
Zip Code 55555
Verify this information
ARRA Grant Program
Is this information correct?
10
Duns Number Information

• Section 1512
• Report requirements

11
DUNS Number Information

• DUNS number information is a federal requirement
  for all ARRA reporting
• The process of securing a DUNS number may take
  several days
• You must register your DUNS number with the
  Central Contractor Registration system (CCR)
• Fax or email confirmation from CCR to Liz Kane
• Elizabeth.Kane_at_dpi.wi.gov
• Fax [phone]
• Dun and Bradstreet website
• http//fedgov.dnb.com/webform
• CCR website
• https//www.bpn.gov/ccr/default.aspx
• 1-866-606-8220

12
Click Next to continue
13
Vendor Information

• Section 1512
• Report requirements

14
Vendor Information

• You will need the following information for every
  vendor to complete this section of the survey
• Information to report on vendors budgeted to
  receive 25,000 or more
• Unique identifying number (i.e. purchase order or
  vendor number)
• Vendor name
• Vendor and zip code of headquarters or DUNS
  number
• Product(s) or service(s) description
• Expenditure amount

15
Vendor Information
Vendor information is aggregate across all
reporting cycles
16
Do you have vendors budgeted to receive 25,000
or more in ARRA funds?
Click Next to continue
17
Vendor information is aggregate
18
Jobs Created/Retained

• Section 1512
• Report requirements

19
Jobs Created/Retained

• You will need the following information to
  complete this section of the survey
• Number of jobs created within your agency due to
  the ARRA funds
• FLSA Exempt and FLSA Non-Exempt Employees
• Number of jobs retained within your agency due to
  the ARRA funds
• FLSA Exempt and FLSA Non-Exempt Employees
• Number of jobs created by vendors due to the ARRA
  funds

20
Jobs Created/Retained

• http//www.dpi.wi.gov/recovery/index.htmlReportin
  g
• The FTE calculator will only perform
  calculations, you will need to enter this
  information into the ARRA vendor/employment
  impact survey.
• Make sure to enter the information very
  carefully, as it is easy to put the wrong number
  into a cell. If one number is incorrect, the
  final calculation will be incorrect.

21
Jobs Created/Retained

• You will need the following information jobs
  created/retained within the organization
• Non-Exempt Employee
• Position title
• Total number of hours available for this position
  between 2/17/09-9/30/09 in the absence of ARRA
  funding
• Actual number of hours worked for this position
  between 2/17/09-9/30/09
• Total number of hours worked charged to ARRA
  funding (including paid leave)

22
Jobs Created/Retained

• You will need the following information for jobs
  created/retained within the organization
• Exempt Employees
• Position title
• Total number of possible contracted hours between
  2/17/09-9/30/09
• Actual number of hours worked between
  2/17/09-9/30/09
• Actual hours worked charged to ARRA funding
  (including paid leave)

23
Jobs Created/Retained

• To report jobs created/retained for all vendors,
  excluding equipment/materials suppliers, you will
  need the following information
• Vendor Information
• Position title
• Total number of hours per week in a full-time
  schedule
• Actual number of hours worked between
  2/17/09-9/30/09 that is funded using ARRA funds

24
Were jobs created/retained due to this ARRA grant?
25
Pay attention to the employee type
26
Table for FLSA Exempt Employees
27
Table for Vendor Employment Impact
28
Be sure to hit the Submit to DPI button
29
Public Reporting

• www.recovery.wisconsin.gov/
• www.recovery.gov/

30
Technical Assistance

• Webinars will be scheduled
• Live webinar schedule for Monday, September 28th
  with a QA session
• Registration information available at
  http//www.dpi.wi.gov/recovery/index.htmlReportin
  g
• Step-by-Step directions
• http//www.dpi.wi.gov/recovery/index.html
• Program specific technical assistance

31
Contact Information

• IDEA-Preschool and Flow-Through
• DPISpedARRA_at_dpi.wi.gov
• Title II, Part D
• Stephen.Sanders_at_dpi.wi.gov
• Title I, Part A
• Naomi.Gray_at_dpi.wi.gov

32
Contact Information

• Title I Supplemental
• Shelly.Babler_at_dpi.wi.gov
• Title I Neglected and Delinquent
• Myrna.Toney_at_dpi.wi.gov
• Education for Homeless Children and Youth
• Mary.Maronek_at_dpi.wi.gov

33
Contact Information

• Vista
• Elizabeth.Prueter_at_dpi.wi.gov
• School Equipment Grant
• Julie.Cox_at_dpi.wi.gov
• Stabilization Fund AIDS Stabilization Fund AIDS
  2
• David.Carlson_at_dpi.wi.gov

34
ARRA Vendor/Employment Impact Survey Tool

• Survey Tool Demonstration

35
ARRA Vendor/Employment Impact Survey Tool

• Questions/Comments