MRAP ATV PRESOLICITATION CONFERENCE Proposal Submission

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MRAP ATVPRE-SOLICITATION CONFERENCEProposal
Submission Selection Criteria

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SEPARATELY PRICED LINE ITEMS
ITEM
CONTRACT BASIS
QUANTITY
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MRAP ATVPRE-SOLICITATION CONFERENCEProposal
Submission
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Proposal Delivery

• L.1.3 (Paper and Electronic).
• a. Mailed or Commercial Delivery of Proposals.
• Lobby Depository
• Offerors that are going to hand carry their
  proposals directly to TACOM shall contact the
  buyer, Dawn Vanhulle, [phone] upon their
  arrival.
• Foreign respondents must have an approved visit
  request for personnel delivering the RFP in order
  to enter TACOM and must give 24 hour advance
  notice to the buyer.
• L.1.3.1 Electronic Proposal Identical electronic
  (CD-ROM) versions of your paper proposal shall be
  submitted for Volumes l-5.
• L.1.3.2 Hardcopy Proposal Volumes
• Volume 1a Classified Technical Factor
• Volume 1b Unclassified Technical Factor
• Volume 2 - Delivery/Production Capability Factor
• Volume 3 - Price Factor
• Volume 4 Small Business Participation Factor
• Volume 5 - SF 1449, RFP Sections A-K
• L.1.4.2 Classified Proposal.
• The offeror shall mail this classified volume
  separately.

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Non-Government Support

• L.1.8 Offerors are advised that employees of the
  firms identified below may serve as
  non-Government advisors in the source selection
  process.
• These individuals will be authorized access to
  only those portions of the proposal data and
  discussions that are necessary to enable them to
  perform their respective duties.
• Such firms are expressly prohibited from
  competing in the subject acquisition
• Technical Advisor information
• Jacobs Technology Inc.
• Advanced Systems Group
• 30500 Van Dyke Avenue, Suite 601
• Warren, MI 48093
• EGG Division
• 20501 Seneca Meadows Parkway
• Suite 300
• Germantown, MD  20876
• Main telephone - [phone]
• Other contractors may be identified

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L.3 Submission of Production Representative
Vehicles and Armor Coupons

• L.3.1 In addition to the written proposal
  described below, offerors will be required to
  provide 2 production representative vehicles
  (PRV) no later than 23 February 2009, but no
  earlier than 18 February 2008, to Aberdeen
  Proving Ground, Aberdeen Maryland.
• The offeror shall provide a certification with
  the PRV that it meets the FMVSS requirements
  incorporated in the performance specification.
• The PRV shall meet all requirements identified in
  Attachment 31.
• L.3.1.1. The offeror shall provide operator
  training for up to 30 Government employees within
  five days of the delivery of the PRVs.
• Contact PCO for instructions
• This training shall be no longer than four hours
  in length and cover the basic operation and
  routine maintenance of the PRV.
• The offeror shall over-pack with each of the
  three test vehicles a commercial operator's
  manual.

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L..3 Submission of Production Representative
Vehicles and Armor Coupons

• L.3.1.2. The offeror shall provide maintenance
  and repair support for the PRVs
• The offeror will be provided access (as required)
  to the vehicles at a Government specified
  location within APG to conduct maintenance and
  make repairs.
• The offeror shall be notified by the Government
  when the vehicle will be available.
• If the offeror fails to timely provide
  maintenance and repair support to the test
  vehicles, the Government is not obligated to
  delay its schedule for award of the M-ATV IDIQ
  contract award to accommodate such failure.
• L.3.1.3 The test vehicles will be evaluated as
  described in section M and if found acceptable
  will be purchased for additional testing,
  including destructive survivability testing.
• L.3.2 Offerors shall deliver transparent, EFP,
  and Opaque Armor Test Coupons to Aberdeen Proving
  Ground, Aberdeen, Maryland, and RDECOM/TARDEC
  Warren, Michigan, not later than RFP closing. See
  attachment 27 for details.

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L.4 Volume 1b. Technical Factor

• 5 Sub-factors
• Survivability
• Mobility
• MANPRINT
• Integration
• Level of Priority 2 Performance
• Sub-factors 1, 2, 3 elements (Attachment 26)
• Key Performance Requirements
• Priority 1 tradable Performance Requirements
• Sub-factor 4 (Attachment 26)
• No Elements
• Sub-factor 5 (Attachment 28)

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L.5 Volume 2. Delivery/Production Capability
Factor

• L.5.1. This RFP includes range pricing for both
  total quantities ordered as well as required
  monthly delivery rates (see Attachment 0002).
• Offerors are required to propose delivery
  schedules on an FOB origin basis on Attachment
  0004 for two of the scenarios in the range
  pricing matrix
• Sub-factor 1) The most probable quantity of 2,080
  with ramp to 500 M-ATVs per month and
• Sub-factor 2) An accelerated quantity/delivery
  rate of 10,000 M-ATVs with ramp to 1,000 M-ATVs
  per month
• Offerors shall provide in the space provided on
  the attachment 004 the initial and ramp up of
  deliveries for each evaluation delivery scenario
  but shall not include deliveries above the
  maximum monthly rate of the scenario.
• That is, offerors shall not offer for the most
  probable quantity a monthly rate exceeding 500
  MATVs and for the accelerated quantity offerors
  shall not include monthly deliveries exceeding
  1,000 M-ATVs per month
• In support of its proposed delivery schedules,
  offeror shall provide production capability
  information addressing
• (a) Manufacturing Facilities,
• (b) Key Tooling and Equipment,
• (c) Production Approach,
• (d)Subcontractor Letters of Commitment,
• (e) Time Phased Critical Path

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L6. Volume 3 Price

• L.6.1 Financial Capability Information. The
  Offeror must provide the following information in
  electronic form for each of the Offerors three
  most recent fiscal years
• (1) Balance Sheet,
• (2) Income Statement and
• (3) Statement of Cash Flows.
• L.6.2 Attachment 0002
• L 6.2.1 Attachment 0002 is an Excel Workbook that
  contains NINE worksheets for the offeror to
  complete.
• The offeror shall not enter offered prices into
  Section B of the solicitation.
• L.6.2.2.1 Field Service Representatives (FSR)

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L6. Volume 3 Price

• Vehicle Pricing Detail
• Cost Element Breakdown for Ordering Year one (1)
  Unit Price for Total-Quantity 1,001-5,000 at
  Monthly-Rate 301-700.
• For this proposed unit price, the offeror shall
  provide the following cost element breakdown
  dollar amounts in Excel format
• 1. Material Cost
• 2. Material Overhead
• 3. Touch Labor (to include identified labor hours
  applied labor rate(s)
• 4. Labor Overhead
• 5. Amortized Engineering
• 6. Amortized Testing Expense
• 7. Other Direct Costs (including non-Material
  subcontracts)
• 8. Facilitization, if any (to achieve the
  applicable production rate)
• 9. Facilities Capital Cost of Money
• 10. General Administrative Expense
• 11. Profit
• 12. Any other costs relevant to the vehicle price
• 13. Total proposed unit price for Ordering Year
  1, for Total-Quantity 1,001-5,000 at Monthly-Rate
  301-700
• In support of the proposed materials, the offeror
  shall provide in its own format, a priced bill of
  material for this above-noted vehicle unit price.
• In support of the proposed labor costs, the
  offeror shall provide in its own format, a priced
  bill of labor for this above-noted vehicle unit
  price

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L6. Volume 3 Price

• L.6.2.5 Worksheet Long Lead Material.
• The offeror shall provide detail for its proposed
  Long Lead Material amount per solicitation line
  item 0011A.
• In any contract resulting from this solicitation,
  any cost awarded for long lead material shall be
  equally deducted from the price of ordered
  vehicles.
• L.6.2.6. Worksheets for ASL and PLL. (BDR)
• The offeror shall provide price detail for its
  proposed Ordering Year 1 unit prices (quantity
  range 80 to 199) for ASL and PLL packages.
• There is one worksheet for the ASL price detail
  and another for the PLL price detail.
• The offeror shall tailor the ASL and PLL list to
  reflect the offerors vehicle design.
• L.6.2.7. All pricing submitted herein and in
  Attachment 0002 is for a Firm Fixed Price over
  all the ordering years involved.
• There are no Economic Price Adjustment provisions
  in this solicitation and none are contemplated
  for the resulting contract.

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L7. Small Business Participation

• This provision applies to every offeror (U.S. and
  non-U.S.), regardless of size status or location
  of its manufacturing facility or headquarters.
• All offerors, including offerors who are
  themselves U.S. small business concerns, are to
  identify the extent to which U.S. small business
  concerns would be utilized as first-tier
  subcontractors in the performance of the proposed
  contract.

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MRAP ATVPRE-SOLICITATION CONFERENCEEVALUATION
CRITERIA

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Basis For Award

• This Basis of Award addresses the FAR Part 15
  award of up to 5 IDIQ contracts.
• M.1.1 Selection of Successful Offeror(s).
• Based on the criteria set forth in Section M of
  this RFP, the Government intends to award up to
  five IDIQ contracts to the responsible offeror(s)
  whose proposal(s), in the Source Selection
  Authoritys opinion, represents the best value to
  the government.
• The best value will be determined on a Source
  Selection Trade-off basis considering Price and
  Non-Price Factors.
• The Government reserves the right to award a
  contract (or not award a contract) based on the
  merit, risk and affordability of the proposals.
• In selecting offerors for award, the Government
  will weigh the evaluated proposal in the
  non-Price Factors against the evaluated Price to
  the Government.
• As part of the source selection tradeoff
  determination, the relative risks, strengths
  and/or weaknesses of each proposal shall be
  considered in selecting the offer that represents
  the best overall value to the Government.

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Source Selection Organization/Discussions

• M.1.3. Source Selection Authority.
• The Source Selection Authority (SSA) is the
  official designated to direct the source
  selection process and select the Offeror(s) for
  contract award.
• M.1.3.1 Source Selection Evaluation Board (SSEB).
  
• An SSEB has been established by the Government to
  evaluate proposals in response to this
  solicitation.
• The SSEB is comprised of technically qualified
  individuals who have been selected to conduct
  this evaluation in accordance with the evaluation
  criteria listed for this solicitation.
• Careful, full and impartial consideration will be
  given to all proposals received pursuant to this
  solicitation.
• Discussion will be conducted for the M-ATV
  acquisition

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Proposal Rejection

• M.2 Rejection of Proposals. The Government may
  reject any proposal which
• a. Merely offers to perform work according to the
  RFP terms or fails to present more than a
  statement indicating its capability to comply
  with the RFP terms without support and
  elaboration as specified in Section L of this
  solicitation or
• b. Reflects an inherent lack of technical
  competence or a failure to comprehend the
  complexity and risks required to perform the RFPs
  requirements due to submission of a proposal
  which is unrealistically high or low in Price
  and/or unrealistic in terms of technical or
  schedule commitments or
• c. Contains any unexplained significant
  inconsistency between the proposed effort and
  Price, which implies the offeror has
• (1) an inherent misunderstanding of the scope of
  work, or
• (2) an inability to perform the resultant
  contact, or
• d. Fails to meaningfully respond to the Proposal.
  
• Preparation Instructions are specified in Section
  L of this solicitation.
• e. Is unaffordable

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Importance of Price Responsibility

• M.3 Importance of the Price Factor.
• The closer the offerors' evaluations are in the
  non-Price Factors, the more significant the
  Factor of Price becomes in the decision.
• Notwithstanding the fact that the Price Factor is
  not the most important consideration, it may be
  controlling when
• a. Two or more proposals are otherwise considered
  equal
• b. An otherwise superior proposal is
  unaffordable or
• c. The advantages of a higher rated, higher
  priced proposal are not considered to be worth
  the price premium
• M.6 Determination of Responsibility.
• Contract be placed will only with responsible
  contractors the Govt May
• arrange a visit to your plant and perform a
  necessary pre-award survey or
• b. ask you to provide financial, technical,
  production, or managerial background information.
• If you do not provide the Government with the
  data requested within 7 days from the date you
  receive the request, or if you refuse a
  Government visit to your facility, the Government
  may determine you non-responsible.
• If the Government visits your facility, please
  make sure that you have current certified
  financial statements and other data relevant to
  your proposal available for the team to review

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M.8 Purchase of Production Representative
Vehicles

• M.8.2. Offerors shall provide 2 Production
  Representative Vehicles (PRVs).
• The two vehicles must be delivered to Aberdeen
  Proving Ground (APG), Aberdeen, Maryland not
  later than 23 Feb, 2009.
• Earlier delivery of the two vehicles is
  encouraged but not earlier than 18 February 2009.
  
• Offerors shall contact the PCO to make
  arrangements for delivery of the 2 PRVs.

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M.8 Purchase of Production Representative
Vehicles (cont)

• M.8.2 If the offerors is assessed as meeting the
  following list of requirements, the Government
  will issue a contract up to 1,000,000 (500,000
  for each PRV) and provide test results as
  consideration for the purchase of the 2 PRVs for
  continued evaluation.
• 1. Armor Coupon Testing (Attachment 27).
• 2. A visual Inspection of the PRVs which does not
  identify any patent failures to meet Threshold
  Survivability requirements and threshold physical
  characteristics as specified in Attachment 26.
• 3. The PRVs, as initially delivered to APG, are
  fully operable to perform Mobility Testing.
• 4. The PRVs are certified to meet the required
  FMVSS safety features to permit operators to
  complete Mobility testing.
• 5. The PRV meets all requirements identified in
  Attachment 31.
• (cont)

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M.8 Purchase of Production Representative
Vehicles GFE Integration

• 6. GFE Integration.
• The PRVs will be inspected to ensure that the
  required GFE may be physically integrated.
• This consists of any necessary cabling and
  mounting hardware as specified in the Interface
  Control Documents provided for each GFE item
  (Attachment 28).
• Following IDIQ contract award, but prior to
  production delivery order award, contractors will
  be required to demonstrate successful integration
  and proper operation of the GFM items.
• Failure to successfully complete any of the above
  will result in the proposal being ineligible for
  award and immediately rejected.

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M.8 Purchase of Production Representative
Vehicles (cont)

• M.8.3 Re-test and PRV failure.
• PRVs that experience hardware failures during
  test may be repaired by the contractor.
• However, the Government does not guarantee the
  re-test of a PRV will be conducted.
• In the event any PRV test or examination cannot
  be timely completed due to PRV hardware failures,
  the written proposal will govern the evaluation.

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M-ATV IDIQ EVALUATION CRITERIA
Factor 4 Small Business Participation
Factor 1 Technical Performance
gtgt
gtgt
Factor 2 Proposed Schedule/Production Capability
gt
Factor 3 Price
Survivability
None
Most Probable Qty/Rate
None
gt
gtgt
Mobility
Accelerated Qty/Rate
gtgt
MANPRINT

Integration
gt
(
)
Level of Priority 2 Performance
Proposed Delivery

gtgt

Technical
SBP
Price
Legend gtgt Significantly More Important gt More
important Approximately Equal
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TECHNICAL EVALUATION ELEMENTS
Sub-factor 1 Survivability
Sub-factor 2 Mobility
Sub-factor 3 MANPRINT
Sub-factor 4 Integration
Sub-factor 5 Level of Priority 2 Performance
gt
gtgt

gt
Element 1 KPP non-tradable
Element 1 KPP non-tradable
Element 1 KPP non-tradable
NONE
NONE
gt
gt
gt
Element 2 Priority 1 tradable
Element 2 Priority 1 tradable
Element 2 Priority 1 tradable
Legend gtgt Significantly More Important gt More
important Approximately Equal
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DELIVERY EVALUATION Sub-factors
Sub-factor 1 Most Probable Quantity/Delivery Rate
Sub-factor 2 Accelerated Quantity/Delivery Rate
gtgt

• The Delivery Factor will assess the risk of the
  Offeror being able to deliver in accordance with
  the proposed delivery schedule (Attachment 004,
  Proposed Delivery Schedules) focusing on
• (a) Manufacturing Facilities,
• (b) Key Tooling and Equipment,
• (c) Production Approach,
• (d) Subcontractor Letters of Commitment,
• (e) Time Phased Critical Path

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DELIVERY EVALUATION Sub-factors
Sub-factor 1 Most Probable Quantity/Delivery Rate
Sub-factor 2 Accelerated Quantity/Delivery Rate
gtgt

• A production capability that currently exists and
  is producing items the same or similar to the
  M-ATV offered at a rate meeting the proposed
  delivery schedules requirements will be
  considered a lower risk than a proposed
  production capability that does not currently
  exist.
• M.11.1.2 To facilitate evaluation of the proposed
  delivery schedules for the most probable and
  accelerated quantities/production rates, the
  offerors will enter their proposed delivery
  schedules into the spreadsheet in Attachment 004
  to determine the harmonic mean
• As opposed to an arithmetic average delivery
  time, a harmonic mean delivery time gives more
  weight to early delivery of vehicles.
• The Government will use the Harmonic Mean
  spreadsheet as a tool to evaluate the delivery
  schedule
• Due to the urgent nature of the M-ATV program,
  credible delivery schedules beginning and
  completed earlier are preferred.

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SAMPLE CALCULATION OF HARMONIC MEAN
Arithmetic Mean
Harmonic Mean
DAYS
30
60
90
120
1
1
1
1
75
57.8
Schedule A
0
2
2
0
75
72.3
Schedule B
0
1
2
1
90
85.3
Schedule C
0
1
1
2
97.5
96.5
Schedule D

• Calculation of Harmonic Mean for Schedule A
• 1/30 1/60 1/90 1/120 0.069444
• 4 vehicles/0.069444 57.8 Days After Contract
  (DAC) Average Delivery
• Calculation of Harmonic Mean for Schedule B
• 2/60 2/90 .05555
• 4 vehicles/0.05555 72.3 Days After Contract
  (DAC) Average Delivery
• The use of Harmonic Mean provides a means to
  compare two delivery schedules
• Provides greater weight to deliveries earlier in
  the schedule

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M.12 EVALUATION OF PRICE.

• M.12.2 The total evaluated price will be the sum
  of
• a. The offerors proposed prices for all items
  based upon the estimated quantities (for
  evaluation purposes) covering all ordering years
• b. Since deliveries are FOB Origin, the
  Government will assess transportation Costs for
  the evaluated quantities of 2,080 M-ATV vehicles
• M.12.3 Unbalanced Pricing. Unbalanced pricing
  exists when, despite an acceptable total
  evaluated price, the price of one or more
  contract line items is significantly over or
  understated as indicated by the application of
  cost or price analysis techniques.
• Offerors are cautioned that a proposal the
  Government assesses to be unbalanced as to price,
  may be unacceptable for award.

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RANGE PRICING QUANTITY DELIVERY RATE
QUANTITY PY 1 (evaluation weight)
400-1,000
1,000-5,000
5,000-10,000
U/P (8)
U/P (10)
U/P (9)
100-300
DELIVERY
U/P (16)
U/P (30)
U/P (10)
301-700
U/P (13)
U/P (13)
U/P (4)
701-1,000
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M.13 Small Business Participation Factor

• The Government will evaluate the extent of small
  business participation in terms of the percentage
  of total subcontracted dollars that the offeror
  credibly proposes to subcontract to U.S. small
  business concerns (SB, SDB, WOSB, VOSB, SDVOSB,
  HUBZone SB, and/or HBCU/MI) in the performance of
  the contract.
• This assessment will be based upon both (a) a
  proposal risk assessment of the offerors proposed
  small business participation approach, and (b) a
  performance risk assessment of prior achievements
  (past performance) in satisfying commitments and
  requirements under FAR 52.219-8.