BSBOHS407A MONITOR A SAFE WORKPLACE

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BSBOHS407AMONITOR A SAFE WORKPLACE
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WORKSHOP STRUCTURE

• SECTION 1 PROVIDE INFORMATION TO THE WORKGROUP
  ABOUT OHS POLICIES AND PROCEDURES
• SECTION2 IMPLEMENT AND MONITOR PARTICIPATIVE
  ARRANGEMENTS FOR THE MANAGEMENT OF OCCUPATIONAL
  HEALTH AND SAFETY
• SECTION 3 IMPLEMENT AND MONITOR THE
  ORGANISATIONS PROCEDURES FOR PROVIDING
  OCCUPATIONAL HEALTH AND SAFETY TRAINING
• SECTION 4 IMPLEMENT AND MONITOR THE
  ORGANISATIONS PROCEDURES FOR CONTROLLING RISKS
• SECTION 5 IMPLEMENT AND MONITOR THE
  ORGANISATIONS PROCEDURES FOR MAINTAINING
  OCCUPATIONAL HEALTH AND SAFETY RECORDS FOR THE
  TEAM

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ASSESSMENT

• Assessment for this unit will be based on
• your workshop participation and contribution
  levels
• the completion of the learning activities during
  the workshop
• completion of a final assessment task which will
  be explained at the end of the training

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UNIT OVERVIEW

• To complete this unit you must be able to
• assess, evaluate and monitor safety in the
  workplace
• conduct hazard and risk assessments
• consult and involve employees in OHS programs
• demonstrate clear understanding of your own
  responsibilities with regard to improving safety
  into the workplace
• know the polices, procedures and legislative
  requirements that need to be implemented to
  ensure workplace safety
• understand the psychological issues that impact
  on OHS
• demonstrate understanding of the ways in which
  your organisation's safety practices impact on
  worker satisfaction, loyalty and productivity
  and on customer and stakeholder relations
• demonstrate your ability to keep accurate OHS
  records

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SECTION 1 PROVIDE INFORMATION TO THE WORKGROUP
ABOUT OHS POLICIES AND PROCEDURES

• In this section we will discuss
• the meaning and application of OHS legislation
• the costs associated with workplace accidents and
  injury
• the business implications of good OHS programs
• the business implications of poor safety practice
• the OHS responsibilities of the various personnel
  in the organisation
• the penalties that might apply to managers,
  supervisors and employees and the conditions
  under which such penalties might apply
• Tools you will develop in this unit of study
  include
• the ability to source and understand OHS
  requirements and legislation
• procedures which enable dissemination of OHS
  information
• the ability to design, develop and manage The
  Duty of Care aspects of an OHS program
• methods of using consultation and involvement of
  employees to improve safety and to build
  effective workplace relations

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OCCUPATIONAL HEALTH AND SAFETY
Workplace accidents and incidents are preventable.

• They occur in a wide range of situations which
  can generally be grouped under causes related to
• equipment and machinery at work
• the working environment
• work methods

Australian workplace accidents result in over 500
deaths and 600,000 compensatable injuries each
year.
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Compensation claims made for 1998-99 in Australia
and in South Australia (one of our smaller
states).
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COST SUMMARY
The 4 hazards of work life
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DUTY OF CARE

• Principal Occupational Health and Safety Acts in
  the States and Territories contain Duty of Care
  obligations.
• Duty of Care places into a legal form a moral
  duty to
• anticipate possible causes of injury and illness
  and
• undertake prompt actions to remove or minimise
• causes of harm, so far as is reasonably
  practicable.
• Duty of Care requirements are administered under
  what is know as Torte (Tort) law.

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ACTIVITY 1

• In groups
• Discuss
• Record
• Present
• 20 minutes

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THE RESPONSIBILITY CHAIN
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BUSINESS PRACTICE

• Legislation, although it can enforce compliance,
  does not always change attitudes.
• Visible community and worker support for OHS
  initiatives will encourage employer awareness and
  expedite continuing attitude change in employers.
  
• OHS is an integral component of cost effective
  business management and the continuous
  improvement cycle which will sustain business,
  making major contributions to the development and
  maintenance of competitive edge.
• Effective management of OHS is good business
  practice!

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FOR INTERACTIVE DISCUSSION

• How can a good OHS program be used by your
  organisation to improve its competitive edge?
• How does this impact on the security of managers
  and employers?

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HEALTH AND SAFETY PROGRAMS
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ACTIVITY 2

• In groups
• Discuss
• Record
• Present
• 25 minutes

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ACTIVITY 3

• In groups
• Discuss
• Record
• Present
• 20 minutes

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OHS INFORMATION

• There is a requirement on employers, managers and
  supervisors to share OHS information with
  employees.
• Employee compliance is not possible if employees
  do not have free access to relevant information.
• Information might come from internal or external
  sources, through formal or informal means.

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FOR INTERACTIVE DISCUSSION

• How do you ensure integrity (validity) of
  information?
• How is OHS information
• disseminated in your organisation? Is this
  sufficient? Explain.

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ACTIVITY 4

• In groups
• Discuss
• Record
• Present
• 15 minutes

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SECTION 2 IMPLEMENT AND MONITOR PARTICIPATIVE
ARRANGEMENTS FOR THE MANAGEMENT OF OHS

• In this section we will discuss
• the establishment and maintenance of consultative
  procedures and the methods of dealing with and
  resolving issues raised through consultation
• Tools you will take away from this session
  include
• understanding of the roles of OHS representative
  bodies
• strategies for utilising information gathered
  through employee consultation
• understanding of the benefits of consultation
• methods of dealing with and resolving issues
  raised through consultation
• strategies for providing employees with
  information about the outcomes of participation
  and consultation

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CONSULTATIVE PROCESS

• What should you consult workers about?
• their safety needs physical and psychological
• their training needs
• safety program development
• safety improvement needs
• hazards and hazard assessments
• audit and assessment results
• compliance requirements

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WHY SHOULD YOU CONSULT?

• Consultation and participation ownership and
  support for initiatives
• Consultation and involvement motivates employees
  to improve and to contribute to continuous
  improvement
• Consultation indicates organisational respect for
  and value of employee opinions and experience
• Employees are the people who know the job, the
  job conditions and the dangers best

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ISSUES

• Occupational Health Safety issues come under
  the heading of industrial issues.
• Employees should have access to internal
  processes which record, resolve and follow up on
  grievances and disputes.
• Grievances and disputes which cannot be resolved
  in the workplace come under the jurisdiction of
  quasi-judicial bodies and tribunals whose
  function is to conciliate and arbitrate on such
  matters.

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SECTION 3 IMPLEMENT AND MONITOR THE
ORGANISATIONS PROCEDURES FOR PROVIDING OHS
TRAINING

• In this section we will discuss
• the induction and training requirements for an
  effective OHS program

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INDUCTION AND TRAINING

• The OHS Act places a requirement on employers and
  organisations to provide effective induction and
  safety training for employees, so that they
  understand and can comply with safety and welfare
  regulations and standards.
• Induction is the process whereby new employees or
  employees moving from one area/job to another are
  introduced to their jobs, required performance
  standards and to the other personnel in the
  organisation/section.
• OHS should always form a strong component of
  induction.
• Training is the process whereby employees gain
  new knowledge and skills which enable them to
  perform competently in the workplace.
• Training should be on-going, so that competencies
  and information maintain their currency.

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FOR INTERACTIVE DISCUSSION

• If a new employee in your organisation had an
  accident, causing injury, in the first week of
  employment what circumstances do you think would
  be investigated?
• If it was shown that the employee had not
  received an effective induction, who would be
  held responsible for the Duty of Care?

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ACTIVITY 5

• In groups
• Discuss
• Record
• Present
• 30 minutes

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SECTION 4 IMPLEMENT AND MONITOR PROCEDURES FOR
IDENTIFYING HAZARDS AND ASSESSING AND MONITORING
RISKS

• In this section we will discuss
• hazards and risk assessments the possibility
  that specific hazards might cause harm- and
  legislative compliance
• Tools you will take away from this session
  include
• understanding of the impact of workplace changes
  on safety procedures
• strategies for designing, developing standards
  (KPIS) and controls
• methods of monitoring, evaluating and measuring
  safety systems - continuous improvement
• problem solving methods suited to the to
  identification of safety system inadequacies
• strategies for managing stress and ergonomic
  requirements
• in the workplace

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THE OHS PROCESS

• set goals
• link goals to organisational vision
• plan
• develop performance indicators (KPIs) and
  measures
• design and develop controls
• monitor and record performance
• evaluate and assess performance
• introduce interventions where necessary
• make improvements and adjust plans where
  necessary
• give feedback to employees and stakeholders

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ACTIVITY 6

• In groups
• Discuss
• Record
• Present
• 15 minutes

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THE SAFE WORKPLACE

• The Hierarchy of Control prioritises
• preferred options for implementing possible
  problem solutions and controls.
• It is to be used when determining risk
  elimination and reduction methods.
• Hierarchy of Control priorities
• 1. Elimination
• 2. Substitution
• 3. Engineering
• 4. Administration
• 5. Personal Protective Equipment

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HAZARDS AND RISKS

• The hazard management process
• identify hazards
• assess the risk of hazard causing injury or
  illness, control the hazard to eliminate or
  minimise the level of risk
• monitor/review and evaluate the effectiveness of
  controls

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FOR INTERACTIVE DISCUSSION

• What do you know about your organisation's risk
  assessment procedures?
• How often are risk assessments conducted?
• What personnel are involved?
• How are results and proposed improvements
  communicated to employees?

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RISK ASSESSMENT

• Risk categories

The assessment process maps the risk of a hazard
causing harm against the likelihood of an actual
occurrence. This is matched to the probable
severity (damage rating) of the harm.
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ACTIVITY 7

• When you return to your workplace investigate the
  organisational procedures for safety audits and
  risk assessments.
• Conduct your own risk assessment.
• Document your findings and use them to develop
  new ideas/improvements.

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WORKPLACE STRESS

• We all have and need stress in our lives. In the
  workplace we require sufficient levels of stress
  to motivate performance. Too little or too much
  stress can be harmful.

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FOR INTERACTIVE DISCUSSION

• What things at home or at work cause you to feel
  over stressed?
• What symptoms of stress overload do you
  experience?
• How do you alleviate stress in your life?

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FOR INTERACTIVE DISCUSSION

• How do you determine the levels of stress in an
  organisation and the likelihood that it will be a
  causal factor in injury or disease?
• Why consider stress at all?

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FOR INTERACTIVE DISCUSSION

• What suggestions can you make that will help
  reduce workplace stress and/or negative responses
  to stress by workers.

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ACTIVITY 8

• Individually
• Discuss with facilitator
• 15 minutes

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ERGONOMICS

• The study of the relationships between workers
  and their environments.
• Ergonomics refers to the design of equipment,
  machinery and workspace and the ways in which
  employees are taught to work.
• It can be defined as fitting the workplace to
  the worker and examining interactions between
  workers and their environment.
• Allowance for ergonomic assessment and design at
  work reduces accidents and illness, increasing
  job satisfaction and motivation.

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SECTION 5 IMPLEMENT AND MONITOR THE
ORGANISATIONS PROCEDURES FOR MAINTAINING OHS
RECORDS FOR THE TEAM

• In section we will discuss
• organisational systems, their fit with
  legislative frameworks and the minimum standards
  required for workplace safety
• Tools you will take away from this session
  include
• the ability to utilise record keeping systems to
  enable identification of injury and disease
  patterns in the organisation, and in compliance
  with legislation
• strategies for measuring and evaluating the OHS
  system, in line with the organisation's quality
  systems framework
• strategies for designing and implementing
  improvements to OHS systems
• the ability to assess compliance with the OHS
  legislative framework in order to ensure that
  legal standards are maintained as a minimum

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RECORD KEEPING

• Under the 1995 Regulations employers or
• organisations must have systems in place
• to identify, assess, control and monitor
• hazards.
• Personnel working in the organisation
• have a duty to report any identified
• hazards and all incidents and
• near misses. These should all be recorded in the
  organisation's system.

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FOR INTERACTIVE DISCUSSION

• Do you and the employees with whom you work
  clearly understand the Workers Compensation
  reporting requirements and processes?
• What are the accident and incident reporting
  procedures in your organisation? Are official
  documents easily accessible to all workers?
• Are workers encouraged to report all incidents,
  no matter how minor they might seem at the time?

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QUALITY

• Quality procedures in an organisation revolve
  around
• continuous assessment and evaluation of systems
  and processes
• incorporation of new and innovative ideas and
  continuous improvement
• designing process controls to processes meet
  designated quality standards
• identification and implementation of cost cutting
  processes
• meeting, and where possible, exceeding customer
  needs and expectations

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FOR INTERACTIVE DISCUSSION

• How and how often are your OHS systems assessed
  and evaluated? Do you know? Should you know?
  Why/why not?
• Are the results of evaluations communicated to
  frontline managers and to employees? Do you
  participate in these valuations? Why should you
  participate and why should the results be
  communicated to everyone?

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SUMMARY

• In this unit we considered
• setting goals and objectives with regard to OHS
  performance
• the role OHS plays in business success
• methods used to establish and maintain effective
  OHS systems
• legislation and compliance requirements
• methods of gathering, collating, analysing and
  disseminating reliable, consistent and timely
  OHS information
• the cost of poor OHS on individuals,
  organisational goals, stakeholders and
  shareholders, property and the environment
• the need for employee consultation
• processes involved in hazard and risk
  identification, and the hierarchy of control
• induction and training requirements
• polices, procedures, and recording systems and
  application of OHS to continuous improvement and
  quality systems

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ASSESSMENT

• Assessment for this unit will be based on
• your workshop participation and contribution
  levels.
• completion of the learning activities during the
  workshop.
• completion of the final assessment tasks which
  will be explained at the end of the training