Microsoft Word Helpful Word Features

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Microsoft WordHelpful Word Features
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Objectives

• Students will be able to
• Use AutoFormat As You Type, AutoComplete, and
  AutoText
• Make corrections using AutoCorrect, automatic
  spell checking, and automatic grammar checking
• Check the spelling and grammar of a document
• Insert the date and time
• Use the Thesaurus
• Insert Symbols

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AutoCorrect

• Corrects errors as you enter text
• Corrects common capitalization, typing, spelling,
  and grammatical errors
• Useful for inserting text quickly
• For example, you can specify that when you key
  the letters nyc, they will always be replaced
  with New York City
• See figure 3-1 on page 42

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AutoCorrect

• If you hover the mouse pointer over text that has
  been automatically corrected, a small blue box
  will appear called the AutoCorrect Options button
• If you point to the button it will change to an
  icon with a down arrow next to it
• Clicking the down arrow will display options for
  changing the AutoCorrect action.
• For example, you can change New York City back to
  nyc or even tell work to step automatically
  correcting nyc

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• Step-by-Step 3.1
• Page 43

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AutoFormat As you Type

• Applies built-in formats as you key
• For example If you type the number 1, a period,
  press Tab, and then key text, Word automatically
  formats the text for a numbered list
• Word also changed fractions and numbers as you
  key, such as 3/4 to ¾ and 31st to 31st
• To choose which automatic formatting options you
  want, open the Tools menu and choose AutoCorrect
  and then click the AutoFormat As You Type tab
  (figure 3-4 on page 44)

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• Step-by-Step 3.2
• Page 44

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AutoText

• Inserts frequently used text such as
• Names
• Addresses
• Slogans
• You can use the built-in AutoText entries or
  create your own

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AutoText

• To insert an entry
• Open the Insert menu and choose AutoText
• A submenu appears listing categories of common
  AutoText entries, such as mailing instructions
  and salutation
• Hovering on one of these items opens another
  submenu with the choices you can insert in your
  document (figure 3-5 on page 45)

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AutoText

• To create your own entry
• Open the Insert menu
• Choose AutoText and AutoText again from the
  submenu
• The AutoCorrect dialog box appears with the
  AutoText tab displayed
• Key your entry and click Add

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• Step-by-Step 3.3
• Page 46

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AutoComplete

• Guesses words as you are keying from the first
  few letters you key and then suggests the entire
  word
• For example, if you key Febr the word February
  appears in a ScreenTip above the insertion point
  (figure 3-7 on page 47)
• To accept the suggested word, press Enter and the
  word appears
• To ignore the suggested word, just keep keying

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• Step-by-Step 3.4
• Page 47

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Automatic Spell Checking

• Identifies misspellings and words that are not in
  Words dictionary by underlining them with a wavy
  red line
• To correct a word that is underlined, position
  the pointer on the word and right click
• A shortcut menu appears with a list of correctly
  spelled words

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Automatic Spell Checking

• Click with the left mouse button on the
  suggestion that you want and it replaces the
  misspelled word
• The automatic spell check can be turned on and
  off to adjested by accessing the Spelling
  Grammar tab of the Options dialog box (figure 3-8
  on page 48) through the Tools menu

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• Step-by-Step 3.5
• Page 48-49

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Automatic Grammar Checking

• Checks document for grammatical errors
• When finds error, underlines the word, phrase or
  sentence with a wavy green line
• To see suggested corrections, right-click the
  work or phrase and choose a suggestion from the
  shortcut menu

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Automatic Grammar Checking

• Grammar checker looks for
• Capitalization errors
• Commonly confused words
• Misused words
• Passive sentences
• Punctuation problems
• Other types of grammar problems

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Automatic Grammar Checking

• You can tell Word to check for these and other
  mistakes by selecting or deselecting options in
  the Grammar Settings dialog box
• Figure 3-10 on page 49
• Click the settings button on the spelling and
  grammar tab in the options dialog box to access
  grammar settings

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• Step-by-Step 3.6
• Page 50

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Using the Spelling and Grammar Checker

• In addition to checking spelling and grammar as
  you type, you can also check a spelling and
  grammar after you finish keying using the
  spelling and grammar checker
• You can check portions or an entire document

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Using the Spelling and Grammar Checker

• Click the spelling and grammar button on the
  toolbar or choose the spelling and grammar
  command from the tools menu
• The options in the spelling and grammar dialog
  box change depending on the nature of the error
• See figure 3-12 and 3-13 on page 51

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Using the Spelling and Grammar Checker

• See tables 3-1 and 3-2 for spelling and grammar
  dialog box options

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• Step-by-Step 3.7
• Page 53

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Inserting the Date and Time

• Open insert and choose Date and Time
• Dialog box opens (figure 3-14)
• Select a format
• Choose whether you want the date to update
  automatically each time you open a document

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• Step-by-Step 3.8
• Page 54

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Using the Thesaurus

• Useful for finding a synonym (word with similar
  meaning) for a word in your document
• Also lists antonyms (opposite meanings) for some
  words
• Avoids using the same word repeatedly in a
  document

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Using the Thesaurus

• To use the Thesaurus
• Select the word you want to look up
• Open the tools menu
• Point to language
• Choose thesaurus from the submenu
• Research task pane opens (figure 3-15)
• Select appropriate synonym

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Inserting Symbols

• At times you may need to use a letter or symbol
  that is not on the keyboard
• These could be a special letter in a foreign
  language
• To insert a symbol, open the insert menu and
  choose symbol
• Dialog box opens with a selections of symbols you
  can use

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• Step-by-Step 3.9
• Page 56

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• Complete and save step-by-steps 3.6 through 3.9
• Complete and save project 3-1
• COPY AND PASTE ALL STEP-BY-STEPS PROJECT 3-1 TO
  YOUR LESSON 3 INBOX FOLDER