Analyse existing procurement processes

1
Contract Procedure Rules - Summary Flow Chart
Analyse existing procurement processes
Estimate total Contract value, including
options CPR 9 refers
Develop Project Initiation Document
If Yes, not subject to CPR, but EU Treaty and
Financial Regulations etc apply.
Exempt Contract ? CPR 6 refers
Identify Award Criteria
Low Value Procurement Up to 10,000 One
written quotation required, plus any DSO CPR 12
refers
Intermediate Value Procurement 10,000 -
50,000 Tenders from at least three Suppliers,
plus any DSO CPR 13 refers
High Value Procurement 50,000 - 144,371
(Services) 50,000 - 144,371 (Supplies) 50,000
- 3,611,319 (Works) Tenders from at least
three Suppliers, plus any DSO CPR 14 refers
Contracts Subject to Regulations Above 144,371
(Services) Above 144,371 (Supplies) Above
3,611,319 (Works) Use appropriate process e.g.
Open, Restricted etc. CPR 15 - 20
refer
Prepare Specification

• Prepare Invitation to Tender to include
• Form of Tender
• Instructions to Suppliers and relevant
  information
• Specification
• Contract Terms and Conditions
• Bonds and Guarantees (if applicable)
• CPR 23 refers

Receive Quote(s)
Advertise Tender Opportunity CPR 10 and 11 refer
Evaluate Quote(s)
Shortlist Suppliers (if applicable) CPR 21 refers
Despatch Invitation to Tender CPR 23 refers
Submission, receipt and opening of tenders CPR 25
refers
Evaluate Tenders CPR 26 refers
Award of Contract CPR 30 refers
Debrief Suppliers CPR 31 refers
Contract Formalities CPR 32 and 38 refer
Contract Management
This Flow Chart is explanatory only, refer to the
Contract Procedure Rules, Directives and
Regulations for detailed information