Electronic Requests for Facility Use ERFUs

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ElectronicRequests for Facility UseE-RFUs

• February 2006

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TRAINING MATERIALS

• All materials for this training are available at
• www.csusm.edu/iits/train

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Other than Event Scheduling, Who Else May Need to
See or Approve the E-RFU?
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Pre-Approvals

• Certain spaces on campus requires pre-approval.
  The most common areas are computer labs and the
  ARTS Building.

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Mary Atkins x4788IITS

• Before you send off the E-RFU for a computer lab,
  make sure Mary approves use of the computer lab.

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Lani Woods x4137Visual Performing Arts

• Before you send off the E-RFU for a space in the
  ARTS Building, make sure Lani approved use of the
  space.

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Approvals

• Just because Event Scheduling notifies you that
  space is available, doesnt mean your event has
  Campus Approval.
• All events are routed through the following
  groups. Each of these groups have the ability to
  approve or not approve your event.
• If your event is not approved, you will be
  notified by e-mail or a phone call.

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Janice Plemons x4505Risk Management

• Events that put the University at risk (for
  example, an event involving any open flame or
  alcohol)

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Ellen Hawthorne x4613Facility Services

• Events that need set ups tables/chairs,
  lecterns, power cords, stages, canopies,
  dumpsters, porta potties, ticket booths, etc.
• Events that require the campus to coordinate
  details with vendors and/or the State Fire
  Marshall
• Events that require rentals for canopies, tables,
  folding chairs, table linens, etc.

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Pam Edmondson x4718Foundation

• Events that involve food
• Events that require use of the Dome (inside or
  outside)
• Events that include an outside vendor or
  representative
• Events requiring the Foundation Grill

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Lt. Douglass Miller x4567 University Police

• Events involving any alcohol
• Larger events
• Events that may require an officer to be present

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Robert Williams x7500Parking Services

• Events that require a parking permit for any
  attendee
• Events that require use of a parking lot
• Large events that may impact parking

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Elaine Richards x7404Field House

• As of Feb 06 Submit a hard copy of an RFU to
  Elaine Richards.
• Events that require use of any space in the Field
  House (including the Salon)
• Events that require use of the Mangrum Track

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Open Your E-Mail

• If you are on your work computer, open Outlook
• If you are on another computer, open Internet
  Explorer then go to zipcode.csusm.edu. (Sign in
  using your normal user name and password.)

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Open an IE Browser

• Go to this site http//eventsx/wv3