AYP UPDATE 20082009

1
AYP UPDATE 2008-2009

• Region One ESC
• May 19, 2008

2
-Commercial Message-

• June 23-25 (2 ½ days) and Oct.
• Using Data to Lead Change
• Region One ESC (500 per team)
• August 6-7
• School Leadership Conference
• McAllen Convention Center (175 per person)

3
School Leadership Conference

• Breakout Session Topics
• Campus Planning (DMAC Solutions)
• Data Driven Decisions - Power Bars
• Technology in the Classrooms
• Sheltered Instruction for ELLs
• Campus Climate Boosters
• Campus/ District presentations
• Accountability Assessment of Sp Ed Students
• Legal Issues with Discipline
• Texas Records Exchange System
• Highly Qualified (TEA)
• Content Specific for Administrators
• Legislative Updates

4
-Agenda-

• Amendments changes to AYP Guide
• 2008 Federal Cap Decision
• Late Release Important dates and requirements
• School Improvement Status

5
AYP Guide 2008

• Anticipated release early June
• Amendments to be included
• Expiration of USDE agreement on Inclusion of
  certain students with disabilities in AYP
  calculation
• Administration of new alternative assessments
• Request for modified timeline for AYP results
  release
• Request for resubmission of amendment on Safe
  Harbor calculation

6
Safe Harbor

• Current safe harbor calculation for reading/ELA
  and Mathematics
• Performance improvement 10 decrease in percent
  not passing AND
• Improvement on the other indicator

7
Safe Harbor

• Proposed Amendment If a district, charter or
  campus meets the absolute standard on the other
  measure for all students groups that meet minimum
  size criteria (in addition to all students) they
  do not have to show improvement on the other
  measure as a condition of safe harbor.

8
Safe Harbor

• Proposed AYP Performance Safe Harbor calculation
• Performance improvement 10 decrease in percent
  not passing and
• Other measure requirement
• Meet the standard on the other indicator OR
• Improvement on Other indicator

9
2008 AYP Timeline

• Spring
• Summer
• August

• TAKS-M Test administrations
• TAKS-M Standard Setting Process
• Texas school districts retain all SIP evaluations
  from the prior year and continue implementation
  of SIP requirements

10
2008 AYP Timeline

• By late September
• October 8th

• Districts receive TAKS-M results
• Public release of Preliminary 2008 AYP/SIP with
  updated SIP status
• No exit of SIP

11
2008 AYP Timeline

• October 17th
• No later than Oct 20th
• Nov Dec
• Mid - December

• AYP Appeal Deadline
• Parent Notification of SIP Requirements
• Process AYP Appeals
• Issue Final AYP and SIP results

12
Federal Cap Final Decisions

• 1 cap on TAKS-Alternative Results
• Option 1 By random assignment (students are
  randomly selected up to the federal cap limit
• 2 cap on TAKS-Modified Results
• Option 6 Combination Method
• TEA prioritizes campuses by grades served and
  proportion of students with disabilities
  enrolled. School districts have the opportunity
  to review and/or modify the campus rankings
• Student results are selected in order to maximize
  the number of campuses that Meet AYP beginning
  with the campuses assigned highest priority.

13
How Federal Cap Works

• Assume there are 2,000 students enrolled in a
  school district
• Student Information Count Percent
• 
  2,000 100
• Program Information
• Bilingual/ESL Education
• Career Technology Education
• Gifted Talented Education
• Special Education
  290 14.5

14
How Federal Cap Works

• Approximately 50 are enrolled in Grades 3-8
  10, so the number enrolled on the day of testing
  will be approximately 1,000
• AYP Federal Caps on Proficient results are
• District participation denominator x .01
  TAKS-Alt limit
• District participation denominator x .02 TAKS-M
  limit
• In this case limits will be 1 cap 10
• 2 cap
  20
• For both reading and math

15
How Federal Cap Works

• Assume the following test takers for district
• Reading Assessment
• Gr
  3-810
• Regular Sp Ed Students
• District Summary All
  TAKS TAKS TAKS TAKS-M TAKS
• 
  Accom
  Alt
• Tests Taken
  1,000 768 69 38
  73 52
• Percent of total
  77 7
  4 7 5
• Campus List
• High School
  100 50 22 13
  10 5
• Middle School
  500 411 19
  10 30 30
• First Elementary
  200 167 15 8
  8 2
• Second Elementary
  200 140 13 7
  25 15

16
How Federal Cap Works

• and proficient reading results for TAKS-M and
  TAKS-Alt
• 
  TAKS-M
  TAKS-Alt
• District summary
  Proficient 24 14
• 
  Tests Taken 73
  52
• Percent Passing 33
  27
• __________________________________________________
  ______________
• Campus List
• High School
  Proficient 5
  4
• Tests Taken
  10 5
• Percent Passing
  50 80
• Middle School
  Proficient 10
  3
• Tests Taken
  30
  30
• Percent Passing
  33 10
• First Elementary
  Proficient 4
  2
• Tests Taken
  8
  2
• Percent Passing
  50 100
• Second Elementary
  Proficient 5
  5
• 
  Tests Taken
  25 15

17
How Federal Cap Works

• TAKS-M and TAKS-Alt results exceed the federal
  limit
• TAKS-M TAKS-Alt
• District summary
  Proficient 24 14
• 
  Tests Taken 73
  52
• Percent Passing 33
  27
• __________________________________________________
  ______________
• Campus List
• High School
  Proficient
  5 4
• Tests Taken
  10 5
• Percent Passing
  50 80
• Middle School
  Proficient 10
  3
• Tests Taken
  30
  30
• Percent Passing
  33 10
• First Elementary
  Proficient
  4 2
• Tests Taken
  8
  2
• Percent Passing
  50 100
• Second Elementary
  Proficient 5
  5

18
How Federal Cap Works

• For proficient results to remain within the
  federal cap limits, 4 students taking TAKS-M and
  4 students taking TAKS-Alt must be reclassified
  to non-proficient for AYP purposes only.
• 
  TAKS-M TAKS-Alt
• District Summary
  Proficient 24
  14
• Tests Taken
  73 52
• 
  Percent Passing 33
  27
• Reclassified to
  Non-proficient
• District Summary
  Proficient 20
  10
• Tests Taken
  73 52
• Percent Passing
  27 19

19
How Federal Cap Works

• How do we select proficient results from
  TAKS-Alt?
• 1 cap on TAKS-Alt Results
• Option 1 By random assignment
• Students are randomly selected up to the federal
  cap limit

20
How Federal Cap Works

• 1 Cap Select 10 students randomly from
  TAKS-Alt proficient results
• Proficient Results
• Student Campus
  Met Standard
• Student A 105 Y
• Student B 001 Y
• Student C 105
  Y
• Student D 041 Y
• Student E 001
  Y
• Student F 105
  Y
• Student G 001
  Y
• Student H 041
  Y
• Student I 041
  Y
• Student J 105
  Y
• Student K 103
  Y
• Student L 001
  Y
• Student M 103
  Y
• Student N 105
  Y

21
How Federal Cap Works

• 1 cap Select 10 students randomly from
  TAKS-Alt proficient results and modify AYP
  district and campus results only.
• AYP Reading Results for TAKS-Alt Reclassified to
  Non-proficient
• TAKS-M TAKS-Alt
• District Summary Proficient
  20 10
• Tests Taken 73
  52
• Percent Passing 27
  19

22
How Federal Cap Works

• How do we select proficient results from TAKS-M?
• 2 cap on TAKS-Modified Results
• Option 6 Combination Method
• TEA prioritizes campuses by grades served and
  proportion of students with disabilities
  enrolled. School districts have the opportunity
  to review and/or modify the campus rankings.
• Student results are selected in order to maximize
  the number of campuses that Meet AYP beginning
  with the campuses assigned the highest priority.

23
How Federal Cap Works

• 2 cap TEA prioritizes campuses. School
  districts have the opportunity to review and/or
  modify.
• Late May/ Early June
• TEASE Accountability Website will be used to
  provide the prioritized list of campuses for each
  school district.
• By Early July
• Districts may modify the sorting order and change
  the ranking of the campuses using any method they
  choose, and must either provide a final campus
  ranking to TEA or allow the default ranking to be
  used.

24
How Federal Cap Works2 cap TEA provides list
of campus rankings
2008 Federal Cap Campus Priority List
25
How Federal Cap Works2 cap Districts have the
opportunity to review and/or modify SAMPLE
2008 Federal Cap Campus Priority List
26
How Federal Cap Works

• 2 cap Student results are selected in order to
  maximize the number of campuses that Meet AYP
  beginning with the campuses assigned the highest
  priority.
• To select proficient results from TAKS-M Reading
  tests
• Begin with the campus ranked with the highest
  priority
• Determine the number and type of students needed
  to Meet AYP in Reading
• Select proficient results for only the number
  needed to Meet AYP in Reading
• Continue with the campus ranked 2nd in priority

27
2 cap Determine the number and type of
students needed to Meet AYP in Reading

• High School All Students Sp Ed Stu
• 2007-08 Assessments
• Met Standard
  59
  54
• Number Tested 105
  32
• Met Standard
  56
  59
• 2006-07 Assessments
• Met Standard 68
  38
• Number Tested 117
  68
• Met Standard
  58
  56
• Change 2007 to 2008
  -2
  3
• Improvement Required
  4
  4
• Number of students
  needed for Reading
• 1 Special Education Student

28
2 cap Determine the number and type of
students needed to Meet AYP in Reading for all
student groups

• High School
• 2007-08 Assessments All students
  African American Special Ed
• Met Standard
  59
  58 54
• Number Tested 105
  103 32
• Met Standard
  56 56
  59
• 2006-07 Assessments
• Met Standard 68
  53 38
• Number Tested 117
  102 68
• Met Standard
  58 52
  56
• Change 2007 to 2008
  -2
  4 3
• Improvement Required
  4 5
  4
• Number of students
  needed for Reading
• 4 African American Students
• 1 Special Education Student

29
2 cap Select proficient results for only the
number needed to Meet AYP in Reading

• Original TAKS-M Assessment Results
• District Summary Number proficient
  24
• Tests Taken 73
• Percent Passing 33
• __________________________________________________
  
• Proficient Results
• Student Campus Met Standard
  Other Criteria
• Student A 001 Y
• Student B 001 Y
• Student C 001 Y
• Student D 001 Y
• Student E 001 Y
• Student F 041 Y
• Student G 041 Y
• Student H 041 Y
• Student I 041 Y
• Student J 041 Y

30
2 cap Select proficient results for only the
number needed to Meet AYP in Reading

• Original TAKS-M Assessment Results
• District Summary Number proficient
  24
• Tests Taken 73
• Percent Passing 33
• __________________________________________________
  
• Proficient Results
• Student Campus Met Standard
  Other Criteria Some Students
  will
• Student A 001 Y African American
  not be selected
• Student B 001 Y African American
• Student C 001 Y African American
• Student D 001 Y African American
• Student E 001 Y Asian
• Student F 041 Y
• Student G 041 Y
• Student H 041 Y
• Student I 041 Y
• Student J 041 Y

31
How Federal Cap Works

• 2 Cap The process continues until 20 students
  are selected from TAKS-M proficient results and
  modify AYP district and campus results only.
• TAKS-M TAKS-Alt
• Proficient 20 10
• Tests Taken 73 52
• Percent Passing 27
  19

32
Finally, the Reading results for TAKS-M and
TAKS-Alt Gr. 3-8 10 are used for AYP

• District Summary
  TAKS-M TAKS-Alt
• proficient 20 10
• Tests Taken
  73 52
• Percent Passing
  27 19
• __________________________________________________
  ______________
• Campus List
• High School proficient
  4
  0
• Tests Taken
  10
  5
• Percent
  Passing 40 0
• Middle School proficient
  7 3
• Tests Taken 30 30
• Percent Passing 23 10
• First Elementary proficient 4
  2
• Tests Taken 8 2
• Percent Passing 50 100
• Second Elementary proficient 5 5
• Tests Taken 25 15
• Percent passing
  20 33

33
AYP Important Dates for 08

• October 8 Public Release of Preliminary 2008
  AYP/SIP results
• October 20 School Choice Parent Notification
  letter disseminated and mailed to TEA
• November 12 SIP application due date

34
AYP Late Release

• The prior year AYP status and school and district
  designations would remain in effect until new
  calculations are released in October
• Schools entering SI when calculations are
  complete, is subject to applicable consequences
  from that point through the end of the year

35
AYP Late Release

• Potential campuses from 2007 who miss AYP for
  2nd time in 2008 will be required to begin
  offering school choice immediately upon receiving
  results
• If a school meets AYP and is removed from SI
  status, that school would continue to receive SI
  funds and required to continue in SI through the
  end of the year

36
SIP Requirements Impacted by Late AYP Release

• SIP Stage Status
• Each SIP campus will remain at the SIP stage they
  were identified during 2007-08 until the October
  8 release. At that time, campuses will either
  remain in the same stage of SI (if they Meet AYP)
  or progress to the next stage (if they Miss AYP
  for the same indicator).

37
SIP Requirements Impacted by Late AYP Release

• SIP Stage Status
• For example, if a campus was in Stage 1 during
  2007-2008, the campus will continue to implement
  Stage 1 requirements until the October 8 release.
  Following the October AYP release, the campus
  either remains in Stage 1 or progresses to Stage
  2.

38
SIP Requirements Impacted by Late AYP Release

• Implementation of SIP Stage Requirements
• If following the October 8th release the campus
  misses AYP for the same indicator and progresses
  to an advanced stage, the campus will then be
  required to begin implementing the requirements
  for the new stage.

39
SIP Requirements Impacted by Late AYP Release

• Implementation of SIP Stage Requirements
• If following the October 8th release the campus
  meets AYP and would normally exit the stage
  category or remain in the same stage, the campus
  will be required to continue implementing the
  requirements for that stage.

40
SIP Requirements Impacted by Late AYP Release

• School Choice Parent Notification
• All identified 07-08 SIP campuses are required to
  disseminate the required School Choice parent
  notification letter on or before June 1, 2008 to
  parents and to TEA. Failure to disseminate the
  letter may cause the LEAs 2009 ICR score in the
  desk audit process to be elevated.

41
SIP Requirements Impacted by Late AYP Release

• School Choice Parent Notification
• If the LEA does not have two or more eligible
  campuses to offer for school choice before the
  June 1 dissemination, but after the October AYP
  release, campuses become eligible, the LEA will
  be required to send a follow-up school choice
  parent notification letter to parents and TEA
  prior to October 20, 2008.

42
SIP Requirements Impacted by Late AYP Release

• SES Parent Notifications
• All identified 2007-2008 SIP campuses in Stage 2
  or above are required to disseminate the required
  SES parent notification packet on or before
  August 25 (school start date) to parents and TEA.
• If a campus was Stage 1 in 2007-2008 and advances
  to Stage 2 after October 8th, the campus will
  have to disseminate the SES parent notification
  packet to parents and TEA by October 20, 2008.

43
SIP Requirements Impacted by Late AYP Release

• SES Parent Notification
• If a campus is currently in Stage 2 or above and
  meets AYP for the second consecutive year and
  would normally exit school improvement status,
  but has to remain at the same stage for
  2008-2009, the campus will be required to
  disseminate the required SES parent notification
  packet on or before the uniform school start date
  of August 25th to parents and TEA and continue
  offering SES services to eligible students during
  the 2008-2009 year.

44
SIP Requirements Impacted by Late AYP Release

• Parent Notifications
• The parent notification letter may either be
  mailed, sent via e-mail, sent home with student
  or other verifiable means of distribution
• If LEA selects any method other than mailing, the
  LEA must receive a signature of receipt which
  must be maintained locally for documentation
  purposes. TEA may conduct a validation of this.

45
SIP Requirements Impacted by Late AYP Release

• Parent Notifications
• Campuses are required to use the parent
  notification letters provided by TEA and
  available on the TEA website at
• http//www.tea.state.tx.us/nclb/titleia/sip/
• 2008-09/2008-09_sip.html
• Provided in both English and Spanish

46
SIP Requirements Impacted by Late AYP Release

• Parent Notifications
• Parent notification letters are required to be
  mailed to TEA at the same time they are
  disseminated from the LEA to the parents. Please
  Mail to
• Anita Villarreal, Director
• Title I School Improvement
• Texas Education Agency
• 1701 North Congress Avenue
• Austin, Texas 78701

47
SIP Requirements Impacted by Late AYP Release

• Exiting SIP
• No identified 2007-2008 SIP campus will exit
  during school year 2008-2009.
• If a campus meets AYP for the second consecutive
  year and is eligible to exit school improvement
  status, that campus will remain in the same stage
  as identified during school year 2007-2008.
• The campus will exit SI at the end of the school
  year.

48
SIP Requirements Impacted by Late AYP Release

• SIP Funding
• The SIP application will be available in eGrants
  on September 4, 2008, for identified 2007-08 SIP
  campuses and is due to TEA no later than November
  12. TEA will provide each campus a planning
  amount. They ask that you complete the
  application asap in order to expedite a Notice of
  Grant Award (NOGA).
• Allocations will be finalized after the October
  8th release. At that point, campus may amend or
  call their program contact to make the changes.

49
SIP Requirements Impacted by Late AYP Release

• SIP Funding
• TEA will approve pre-award costs for any SIP
  related costs not requiring specific approval
  incurred as of July 1, 2008.
• Campuses accepting SIP funds, must expend at
  least 75 of the current year SIP campus
  allocation.
• Failure to meet this requirement may cause the
  LEAs ICR score in the 2009 NCLB desk audit
  process and PBM interventions to be elevated.

50
SIP Requirements Impacted by Late AYP Release

• SIP Stage Overview
• Stage 1 School Choice
• Stage 2 SES
• Stage 3 Corrective Action
• Stage 4 Restructuring (Plan)
• Stage 5 Alternative Governance
  (Implementing Restructuring Plan)

51
Dates to Remember

• June 30-July 2 SIRC Transition Meetings (not
  required)
• August 4, 8, 14, and 15 SES training at SIRC
  (repeat sessions)
• December 10 Introductory Sessions (required of
  all SIP campuses) in Austin
• December 11-12 School Improvement Conference in
  Austin (required to attend)

52
Region One Contacts

• Dr. Lisa Conner, Administrator
• Office of School Improvement
• 956-984-6027
• Luule Moreno, Director
• Office of School Improvement
• 956-984-6190
• Yvonne Caldwell, Senior Ed. Specialist
• Office of School Improvement
• 956-984-6173
• Roberto Hein, Administrator
• Laredo Office
• 956-795-2002