PeopleSoft Financials 8'8 vs' 9'0 Delta Training

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• PeopleSoft Financials8.8 vs. 9.0 Delta Training
• Accounts Payable - Addenda

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PeopleSoft Financials8.8 vs. 9.0 Delta
TrainingAccounts Payable - Addenda
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Financials 9.0 UpgradeAddendaAccounts
Payable/Banking
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Accounts Payable
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Accounts Payable Change Overview

• In the transition from PeopleSoft Financials
  version 7.02 to 8.8 users lost the ability to
  close a PO voucher. Users were required to use
  Reversal Vouchers to correct these issues. The
  upgrade to version 9.0 returns this
  functionality. Reversal vouchers will no longer
  be used.

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Accounts Payable Change Overview Continued

• These changes will reference Module AP
• Lesson 2.12, Topic 2.12.1 Close Voucher of UPKs

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Close Voucher The Close VoucherTab v9.0
Navigation Accounts PayablegtVouchersgtClose
Voucher
The user has entered criteria to open the Close
Voucher page.
UPK Topics Impacted by Change 2.12.1
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Close Voucher The Close VoucherTab v9.0
Navigation Accounts PayablegtVouchersgtClose
Voucher
The user checks the Mark Voucher for Closure box
and the Save button.
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Close Voucher The Close VoucherTab v9.0
Navigation Accounts PayablegtVouchersgtClose
Voucher
A window opens warning the user that he or she is
closing a PO Voucher.
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Close Voucher The Close Voucher Warning v9.0
Navigation Accounts PayablegtVouchersgtClose
Voucher
If the user clicks the Yes button, the
encumbrance will be restored, the voucher
liability liquidated, and the PO line selected
will become available for further processing.
NOTE THAT THIS PROCESS CANNOT BE UNDONE. If the
user selects No, only the voucher liability will
be liquidated. In this example, Yes is selected.
The subsequent Voucher Posting in the nightly
batch will unmatch the voucher and restore the
encumbrance through accounting entries. The
receiver is released to be re-vouchered. AGAIN,
THIS PROCESS CANNOT BE UNDONE.
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Payment Cancellation Search Criteria v9.0
Navigation Accounts PayablegtPaymentsgtCancel/Void
Payments
Criteria are entered for the payment to be
cancelled.
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Payment Cancellation Cancel Payment Page v9.0
Navigation Accounts PayablegtPaymentsgtCancel/Void
Payments
The user Selects Void and Do Not Reissue/Close
Liability to void the payment. A Description may
be added but is not required. The user clicks the
Save button.
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Capture Close Voucher Warning v9.0
Navigation Accounts PayablegtPaymentsgtCancel/Void
Payments
The same window referred to in PO Voucher Close
section opens and warns the user that a PO is
associated with the voucher for the payment that
is being cancelled. The user is given the option
to restore the encumbrance and liquidate the
liability or only liquidate the liability. If
the PO is reconciled and closed as in this
example, however, only the liability is reversed.
The user clicks the Yes button to proceed.
NOTE THAT THIS PROCESS CANNOT BE UNDONE.
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Capture Warning Cancel Payment for Closed PO
v9.0
Navigation Accounts PayablegtPaymentsgtCancel/Void
Payments
The system recognizes that the PO related to the
voucher payment being cancelled has been closed
and finalized. Only the liability is reversed.
The user clicks the Yes button to proceed.
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Capture POs Associated with the Voucher v9.0
Navigation Accounts PayablegtPaymentsgtCancel/Void
Payments
The PO Associated with the Voucher page is
displayed, allowing the user to verify the POs
that are associated with the voucher being
cancelled. Note that the Restore Encumbrance
boxes are read only and may not be checked. When
the user clicks the OK button, the liability for
the vouchers is reversed. The encumbrance is NOT
restored.
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Capture Cancel Payment for PO Voucher v9.0
Navigation Accounts PayablegtPaymentsgtCancel/Void
Payments
The payment has been cancelled and CANNOT BE
UNDONE. The nightly batch processes will make the
appropriate accounting entries and close the
related voucher.