Selection Process of the StateAdopted Process

1
Selection Process of the State-Adopted Process

• K-12 TexShare Summit
• Monday, August 21, 2006
• ESC 20 Medina LaSalle Rooms

2
RFP Timeline

• March 3, 2006 1 p.m. RFO responses due to
  TSLAC
• March 6-10 TexShare EIWG selects Offerors to
  conduct demos TSLAC notifies Offerors
• March 6-31 Online trials for TexShare member
  libraries and designated K-12 public school
  libraries
• April 3-4 Demos conducted for TexShare EIWG in
  Austin
• April 26 Final decisions made and contracts
  recommended for approval
• July 1 Database service proposed to begin for
  TexShare member libraries
• September 1 Database service proposed to begin
  for K-12 public school libraries or later
  depending on existing individual contract
  expiration dates.

3
Selection Process

• RFO generated to determine what vendors offered
  in their database products.
• Subcommittee of the EIWG evaluated content,
  interface, delivery, and special features of each
  proposed database.
• Statewide trials were set up to provide an
  opportunity to evaluate database performance in
  real and simulated situations and to determine
  the effectiveness and efficiency of the database
  content and interface.

4
Selection Process

• Demos were presented by vendors whose offers
  included a
• general periodicals database,
• health database, and a
• business database.
• Based on what the EIWG/other stakeholders learned
  from the proffered packages, trials, and demos,
  the EIWG RFO subcommittee recommended a
  prioritized list of databases to purchase.

5
K-12 Public School Libraries Involvement

• Representing K-12 on the EIWG
• Carolyn McGown and Laura Alfaro
• Also served on RFO subcommittee
• Guests invited because of their expertise and
  relationship with TexShare
• Susanna Garza, Coordinator, Instructional
  Technology and Media ESC 20
• Dr. Barry Bishop, Director of Library Services,
  Spring Branch ISD past president of TLA

6
ESC 20

• As a strategic partner with TexShare, ESC 20
  provided
• Information about K-12 schools in Texas
• Statistical information used in the preparation
  of the RFO.

7
Transition Task Force (TTF)

• Includes K-12 members from across the state from
  various levels in the community.
• Selected by nominations, geography, levels
  (district, campus, ESC, grade levels).
• Includes liaisons from TSLAC, TexShare EIWG,
  TexShare Advisory Board (TASB), and ESC 20.
• This membership enabled participants to have a
  thorough understanding of the purchasing and
  licensing process for the databases procured by
  TSLAC.

8
Quality not Quantity

• Databases were selected based on the following
  principle
• TexShare wanted to provide the greatest amount of
  QUALITY CONTENT for the amount of money available
  to spend.
• The idea of content quality combined with
  quantity was always in the forefront of the
  discussions that drove the committee to seek low
  negotiated prices for the databases they wanted.