Communications Media Internship Program

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Communications Media Internship Program
COMM493 January Orientation
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Where are you in the process?

• Completed (passed) COMM 395 last fall
• Completed (passed) COMM 395 in a previous fall
• Taking COMM 395 as a CE Portfolio Assessment this
  Spring
• Seeking internship for only this summer

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Your COMM Internship File

• Location 121 STF (COMM Main Office)
• There should be a file folder for you (if not let
  please us know)
• NEVER remove folder from office!
• Contents updated from COMM 395 plus new
  materials

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Contents (to stay)

• Student Course Profile (update?)
• Academic Calculation Sheet (update?)
• Two Good Resumes (update? Please - 2 pgs. Only
  for internship)
• Career Area Rank Sheet (update?)

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Contents (remove or gone)

• Initial Graded 395 Cover Letter
• Reference USA Worksheet (gone?)
• Classified Ad Study (pick up)
• Initial Graded 395 Resume
• Other - Not Vital (your decision)

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Contents (to be added)

• Internship Proposal (1 tentative later 2 final
  copies)
• One copy of all cover letters sent (signed by
  me?) or screen captured emails ONLY 6 active at
  any time!
• Later Closure letters stapled to all CLs or
  emails
• Internship Ethics Policy in 493 Appendix
• Internship Application in 493 Appendix -
  Duplicate (penciled draft approved then 2 final
  copies)
• Miscellaneous Letters/Email, Forms Applications

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Electronic Applications -if blind, not more than
3-

• Increasing problems- knowing your status
• Screen capture email CL application (if
  possible) and place in your intern folder
• Send what they ask, attach resume and tentative
  internship proposal (combine?)
• New Site? Form needed (in 493 Appendix)
• If electronic application site is accepted, I
  MUST sign your acceptance closure letter

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Resources for Writing an Internship Proposal

• COMM 493 Workbook (Examples)
• Classified Ad Project from COMM395
• Intern or Job Descriptions found at
• my website Internships or Career Entry
• Also see http//online.onetcenter.org
• Readback from initial telephone calls

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Internship proposals consist of

• Your Name and Short Introduction
• Objectives, 8-15 (Unique to YOU)
• For each Objective 3 or 4 Procedures (tasks or
  activities not repetitive)
• Evaluation Criteria (same for ALL of you)
• 2 pages in length page s your name on BOTH
  pages
• CC information at end (same for ALL of you)

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Internship Proposal MUSTS in the short
Introduction

• IUP, Indiana, PA COMM Depart.
• of internship credits to be awarded
• of minimal hours logged
• Start date and end date
• Needed or expected days off

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Identifying Leads to form a pool

• Reference USA Software Campus Labs
• Internet surfing or intern/job banks (my web
  site, Internship or Career Entry)
• COMM Pointer Spreadsheet 2003-2007 (posted on my
  493 website)
• COMM Archive Internship Database to 2002
  (I-drive passwordinternship)

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Identifying Leads to form a pool
5. Alumni Bulletin Board (outside of 127stf) 6.
Hot postings daily to the Internship Bulletin
Board by G6stf 7. Personal Sources (family, on
campus intern alumni, staff, faculty,
professional associations, and networking) 8. IUP
CAREER Dev.Center Website
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Cover Letter Possible Deficiencies

• See examples in COMM 493 Appendix
• Your full contact information
• The BODY being competitive and full
• Assertive ending (when you will contact them)
• Place for my signature?? My professional card??
• Bottom Notation- Enclosures Resume Tentative
  Internship Proposal
• Be Careful of using Embedded Specifics

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Summer Window!
Advantages and Disadvantages
Mid May to Early August

• 6 credits 240 hours minimum Mainly in
  June
• 9 credits 360 hours minimum In June
  July
• 12 credits 480 hours minimum Mid May to
  Early Aug.
• Other dates that influence being OFF
• Memorial Day - Emergency
• July 4th - Registration/payment problems
• Sickness - Other Summer Classes
• Personal Time - Final Project Delivery

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I Drive or Pointer Spreadsheet Additions or
Corrections to THE DataBASE

• Use provided form in COMM 493 Workbook (see
  appendix make copies)
• New sites must be added
• Deletion of a site (help us!!!)
• Correction of Site Data (help us!!!)
• Place in Drop Off Box by G-6stf

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When/Why should you come to see me during my
office hours?

• For career clarification
• For indecision about identified internship sites
• For switching your internship from this summer to
  next summer (after you met with your advisor)

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Miscellaneous

• You do not have to schedule an appointment just
  to get my signature on your cover letters
• See me before or after classes
• Interrupt my office hours (kindly)
• Do I sign CLOSURE Letters?

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Graduation Reminders

• File for August December graduation online NOW
  (deadline-April 1) directions in COMM 493
  Appendix
• COMM Department ceremonies in May for May
  August Graduates (NOT December)
• COMM ceremonies for May look for postings in
  March/April
• Diploma mailed to you 2-3 months after graduation
• Register for summer 493 during examination week
  in May! I will be posting CRN s Faculty

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PLEASE

• Monitor G6 STF bulletin board weekly for special
  announcements, deadlines, print materials,
  example forms, and especially new sites!
• Monitor your IUP email!

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Orientation II Topics for March

• Binding Forms
• Registration
• Payment of Fees
• Exiting IUP
• Starting at the site

• Maintaining IUP Contact
• Hosting a Visit or Call
• Evaluations host supervisor faculty
• Final Projects Essentials
• Grading and Other Topics or Interest

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Questions???

• SEE YOU IN MARCH! ?
• GOOD BYE!