ORIENTATION

1
ORIENTATION

• Lincoln Trail Libraries System
• Jan Ison
• September 18, 2002

2
AGENDA

• Introduction
• Overview of Library Cooperation
• Overview of LTLS
• Tour
• LTLS Services
• Q A

3
Outcomes

• To understand the big picture of libraries
  working in cooperation.
• To learn about the services of Lincoln Trail
  Libraries System.
• To highlight responsibilities of members and the
  System to one another.
• To provide an opportunity to tour the LTLS
  facility.

4
What is a Library Cooperative?

• Local libraries role
• Cant meet everyones library and information
  needs within one institution.
• Supports democratic principles
• Economic benefits and efficiency of operation
• Sharing and Networking

5
Cooperation in Illinois -- Historical Overview

• Illinois Library Systems Act, 1965
• - Public Libraries Only
• - Affiliate Members (Beginning 1973)
• - Multitype Legislation (1983)
• - Library Systems Voluntarily converted to
  Multitype Systems (1983--1989)
• - Multi-Service Program
• ILCSO (Single Service Program)
• Increase in Single Service Consortia

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Library Cooperation In Illinois

• Illinois State Library -- ILLINET
• Regional Library Systems
• ILCSO (Illinois Library Computer Systems
  Organization
• IDAL (Illinois Digital Academic Library)
• NILRC (Consortia of Community College Libraries)
• OCLC

7
Regional Library Systems

• 12 Library Systems -- Geographically Based
• Locally Governed
• Multi-Service Program
• More than 3000 Cooperative Library Members
• Funding from the State of Illinois through the
  Illinois State Library, a department of the
  Secretary of States Office.

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ILLINOIS LIBRARY SYSTEMS
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What is Lincoln Trail?

• Library Cooperative
• Membership Organization of Libraries
• Geographically based in all or parts of 10
  Counties of East Central Illinois
• Multi-Service Organization

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LINCOLN TRAIL LIBRARIES SYSTEM
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Lincoln Trail Libraries System Profile

• Champaign County
• Clark County
• Coles County
• Douglas County
• Edgar County
• Ford County
• Iroquois County
• Moultrie
• Piatt County
• Vermilion County

• Covers 5,868 square miles
• Represents 70 Communities
• Services over 431,229 citizens

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Who are the LTLS members?

• 124 Full and Developmental Library Members
• - 7 Academic
• - 53 Public
• - 47 School
• - 17 Special
• 5 Affiliate Agency Partners

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How is LTLS Governed?

• Board of Directors
• - 13 Members Elected by the Membership
• - 7 Public Library Trustee Representatives
• - 1 Academic Library Representative
• - 1 Public Library Representative
• - 2 School Library Representatives
• - 2 Special Library Representatives
• - Meet Monthly -- 3rd Monday _at_ 7 PM

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What are the Board Committees?

• Standing Committees
• - Executive
• - Budget Finance
• - Membership
• - Policy Planning
• Ad Hoc Committees

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How is LTLS Funded?

• State of Illinois
• - General Revenue Funds
• - Formula for Distribution -- Area Per Capita
• - Live and Learn Funds
• - Formula for Distribution -- Area Per Capita

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Does LTLS get other Funding?

• Shared Service Costs
• - LINC (Libraries IN Cooperation)
• - Cataloging Center
• - Cooperative Purchase
• Federal Grants
• - Library Services and Technology (LSTA)
• IMLS Grants
• Gifts

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Mission

• Lincoln Trail Libraries System advocates,
  collaborates, and facilitates education and
  cooperation to empower information agencies to
  improve and expand access to and delivery of
  information resources.

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Vision

• Lincoln Trail Libraries System is
• Committed to excellence in library service
  through empowerment of library information
  partners and citizens.

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System Roles

• Leader
• Consultant
• Educator
• Advocate
• Innovator

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Values of LTLS and Members

• Responsibility
• Individual Contribution
• Customer Service
• Confidentiality and Privacy
• Intellectual Freedom
• Innovation

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Strategic GOALS

• Expand and Optimize Core Cooperative Services
• Encourage and Promote Partnerships, Collaboration
  and Creative Information Services
• Enhance Education of and Communication to
  Information Providers and the Public
• Explore and Integrate New Technologies and
  Services

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Building Tour
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Consulting

• General Assistance
• http//www.ltls.org/staffdir.html
• Special Projects
• Grants Assistance and Review
• Telephone, OnSite and Electronic Mail
• Library Advocacy Legislative Network

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Education

• Continuing Education
• Training
• Variety of Formats
• - Face to Face, Video Conferencing,
  Teleconferencing, Electronic, WebCasting
• Joint Programs and Sponsorships

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FY 2002 Highlights

• CONTINUING EDUCATION
• - 41 CE Events --676 participants
• - 77 LINC and other training sessions -- 548
  participants
• - Over 4,000 Contact Hours of education and
  training
• CONSULTING
• - 5,416 Individual Consulting and Operational
  Contacts with with members

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Delivery

• On Demand
• - 5 days per week to 2 days per week
• Vehicular
• - 4 Routes (http//www.ltls.org/delivery_routes.ht
  ml )
• - Stops take from 5 - 25 minutes
• - Sort on the Route
• Fax

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FY 2002 Delivery Highlights

• DELIVERY
• - 542,904 Items Transported
• - 15,173 Delivery Stops
• - 186,061 Delivery Miles
• - 25,459 ILDS Items Received and Delivered

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Resource Sharing

• In System Interlibrary Loan
• - LINC (http//www.ltls.org/linc )
• ILLINET ONLINE (http//www.ltls.org/f_io.html)
• OCLC (http//www.oclc.org/home )
• Reciprocal Borrowing
• - Public Library Members only

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FY 2002 Resource Sharing Highlights

• RESOURCE SHARING
• - 240,084 Direct ILL via LINC
• - 502,470 Public Library Reciprocal
  Borrowing/Lending Transactions

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E-Resources Coordinated Purchase Discounts

• Cooperation Between Libraries
• FirstSearch (http//www.oclc.org/home )
• LINC (http//www.ltls.org/linc )
• EResources
• - E Books
• - Groves Dictionary of Art (http//www.groveart.c
  om/index.html)
• - Groves Dictionary of Music and Musicians
• (http//www.grovemusic.com/index.html)

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FY 2002 E-Resources Highlights

• REFERENCE
• - 866,080 FirstSearch Searches
• - Groves Dictionary of Art Online for Public,
  School and Community College Libraries
• - Groves Dictionary of Music Online for Public,
  School and Community College Libraries

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E-Resources Coordinated Purchase Discounts

• Resource Discounts
• - Baker Taylor
• Furniture, Supplies Equipment
• - BroDart
• - DEMCO
• - Highsmith
• - Gaylord

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LINC SERVICES

• LINC http//www.ltls.org/linc
• Shared Service since 1978
• Circulation
• Cataloging
• Online Public Access Catalog
• - Web Pac http//www.ltls.org/linc
• - IPAC http//www.ltls.org8080/ipac20/ipac.jsp?p
  rofiledial2
• - Pac 4 Windows
• Acquisitions
• Serials

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FY 2002 LINC Service Highlights

• TECHNOLOGY SERVICES (LINC)
• - 87 Member Library Buildings Participating
• - 70 Online (6 began circulating online in FY
  2002)
• - 643,292 Bibliographic Records
• - 1.9 Million Holdings
• - 200,676 Patrons
• - 3,555,217 Circulation

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LINC Database

• Cataloging Center since 1989
• - OCLC source for new Bibliographic Records
• - Catalog New Materials
• - Retrospective Conversion
• - Shared cost
• Cataloging Maintenance Center since 2001
• - Statewide Center

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FY 2002 LINC Database Highlights

• CATALOGING CENTER
• - 21,994 New Materials Cataloged
• - 6,418 Retrospective Conversion Materials
• CATALOGING MAINTENANCE CENTER
• - Statewide Original Cataloging Service Center
  for LLSAP members

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Communications

• LTLS Web Site
• - http//www.ltls.org
• Newsletters
• - Connections
• - http//www.ltls.org/f_pubs.html
• - Quick Connections
• - http//www.ltls.org/f_pubs.html
• Electronic Mailing Lists
• Directory of Libraries
• - http//www.ltls.org/f_ltlsmembers.html

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FY 2002 Communications Highlights

• COMMUNICATIONS
• - Featured Articles in Local Newspaper
• - Chapter-a-Day
• - PDA Connect
• - Quick connections Issue Electronically every
  Friday
• - 6 Issues of LTLS Newsletter sent to more than
  1000 people
• - Featured in National Publications
• - PDA Connect

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New Initiatives

• Chapter - a - Day
• (http//www.ltls.org/bookclubs.html )
• PDA Connect
• (http//www.ltls.org/pda.html )
• Demonstration Grants
• Partnerships_at_ your library
• New Technologies

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FY 2002 New Initiatives Highlights

• GRANTS
• - Live Learn Automation --
• - Added 8 Libraries to LINC
• - CORC
• - Touch Poll
• - Question Point

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FY 2002 New Initiatives Highlights

• GRANTS
• - LSTA
• - Partnerships_at_ Your Library
• - Knowledge Management with XML
• - Continuing Education

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Contact Information

• Email (...._at_lincolntrail.info)
• - Jan Ison, Executive Director (jison)
• - Pat Boze, Consultant (pboze)
• - David Dorman, Consultant (ddorma)
• - Donna Schaal, Consultant (dschaa)
• - Joe Sciacca, Consultant (jsciac)
• - Merdy Smith, Consultant (msmith)
• - Amy Weber, Consultant (aweber)
• Voice 217-352-0047
• Fax [phone]