Spring Team Meeting

1
Spring Team Meeting

• Summary

2
Organisational Issues

• Agreed to new terms of reference needs rewrite
• Send proposals for changes by email to conference
  chairs
• Volker Schaa nominated as Chairman
• Ivan Andrian appointed deputy chairman
• Training needed for new repository content
  manager
• Budget line in conference programme request to SC
• Needs proposal of structure at PAC SC meeting
• J. Poole needs to follow up the activities for
  JACoW website and SPMS for succession
• Agree to push for regional support centres
• North America is OK
• Europe needs further negotiation J. Poole
• Asia in the hands of S. Kurakawa
• Task needs quantifying and clarification J.
  Poole

3
Conference Reports

• Editors can use laptop plus a fixed 19 screen
• Plone was OK for a short-lived website, but not
  for perpetual sites
• How long should a conference database be left
  active and should it be maintained
• Repatriation needs following up LINAC is the
  prototype
• Change SPMS screen text to refer to Operating
  System rather than platform (i.e. windows, mac,
  Linux etc.
• Can we force authors to send a PostScript ?
• Only need .dot template for WORD

4
Editing

• Editor manual to be written up from presentation
  but with many more screen shots.
• JACoW keywords need updating
• Agree to prototype InDiCo JPSP prototype with
  ERL
• J. Poole and V. Schaa to follow up
• Some suggestions for enhancements in the feedback
  from FEL06, APAC07 and Cyclotrons
• Use PitStop pre-flight to check when processing ?
• New package for credit card payment developed
• Will be written up by Ivan Andrian

5
Scripts

• Some modifications agreed suppress pdfopt, etc.
• Minimal XML set is defined
• Speedcommander recommended
• Integrate new keywords list in download
• Update version on GPL site
• Change label on GPL site

6
SPMS

• Documentation
• Ivan Andrian to set up a WIKI
• Recent experience reported here should be added
  (setting up Oracle etc.)
• C. Petit-Jean-Genaz to send her tutorial writeup
• General (JACoW_DB mailings) enquiries to be added
• Documentation workshop needs planning
• Launch project to interface to a package for
  printing badges etc. ?

7
Templates

• Only .dot
• One version of WORD for PC
• One version of Word for Mac (2004)
• Content changes
• Title to change to JACoW Conferences
• LaTeX to force upper case title with mixed case
  in JACoW
• Explicit style details
• Techniques for inserting figures
• More reference examples
• Ensure that there is a multi-line caption

8
Template Actions

• John to update text and send it to Martin, Cathy
  and Christine
• Martin to modify the LaTeX templates
• Cathy to modify the word templates
• Christine to modify the Mac templates

9
Final Sessions

• Clean up documentation on JACoW site
• Nothing really new in Acrobat 8 but it should
  work as specified
• Perhaps we move to Acrobat 8 in 2008, but stay at
  PDF1.4 ?
• Open Office its is coming, but nothing dramatic
  in store for us.