Supplemental Educational Services in North Carolina

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Supplemental Educational Services in North
Carolina
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What is SES?

• Free tutoring offered outside of the
  instructional day
• Available only to children who are economically
  disadvantaged, unlike choice which is offered to
  all students
• Tutors are selected by parents from a
  state-approved list

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When must schools offer SES?

• Title I schools not meeting state target goals,
  or AYP, for two years in a row in the same
  subject are designated as Title I School
  Improvement schools that face sanctions
• Title I School Improvement schools must offer SES
  in their first or second year of Improvement,
  depending on if they are in an SES Pilot District

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Offering public school choice is the first
sanction for Title I School Improvement schools,
except for those in SES Pilot Districts
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SES Pilot District Schools

• About 1/3 of NCs districts (listed at
  www.ncpublicschools.org/nclb/ses/pilot) are in
  the federal SES Pilot Program
• Schools in pilot districts offer SES
  (supplemental educational services) instead of
  choice when entering Improvement
• These schools offer choice and SES in the second
  and subsequent years of Improvement

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Public school choice and SES, once offered, must
be offered the entire time a Title I school is in
Improvement
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If a school

• makes AYP in any one year after entering
  Improvement, it doesnt move to the next level of
  sanctions
• doesnt make AYP the year after it made AYP, it
  moves to the next level of sanctions

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SES eligibility

• Students eligible for free or reduced price lunch
• If there is not enough funding for every eligible
  child requesting services, eligible students with
  the greatest academic should receive first
  priority.
• Eligibility differs from public school choice,
  which is offered to all students at the school.

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SES eligibility

• Can an eligible student who is not in a tested
  grade receive services?
• Yes, any economically disadvantaged student
  attending a school offering SES is eligible for
  tutoring.

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SES eligibility

• If the student is in the subgroup that caused
  the school to miss AYP, but is not considered
  economically disadvantaged, can the student still
  receive SES?
• No, the school may use other funds to pay for
  tutoring for that child. Only SES funds providing
  tutoring for economically disadvantaged children
  can be counted toward the 20 set aside.

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SES eligibility

• Can an eligible student who scores at a Level
  III or IV on end-of-grade tests receive services?
• Yes, any economically disadvantaged student
  attending a school offering SES is eligible for
  tutoring regardless of his/her achievement level.

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• Does the tutoring offered have to be in the
  subject that caused the school to enter
  Improvement?
• No, services to eligible students can be in
  reading and/or math, regardless of which target
  goals the school missed.

SES eligibility
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School districts SES responsibilities

• Parent notification
• Contracting with providers
• Enrolling students
• Setting goals for student achievement
• Monitoring the SES process

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Parent notification letters

• Templates at www.ncpublicschools.org/nclb/ses/mate
  rialsmeet all requirements of the law.
• Do not disclose the identity of SES-eligible
  students without parents written permission.

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Contracting with providers

• Send certified letter of intent to approved
  providers.
• See sample letter of intent and sample contract
  at www.ncpublicschools.org/nclb/ses/materials
• Providers must specify minimum and maximum number
  of students willing to serve in specific
  geographic areas.
• Establish billing procedures.

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What can districts require of a provider?

• Proof of liability insurance
• Criminal background check on tutors
• Districts may not require proof of education or a
  teaching certificate.

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Enrolling students

• If requested, assist parents in choosing a
  provider from the State-approved list.
• Provide objective advice that is in the best
  interest of the student.
• See Enrollment Form at www.ncpublicschools.org/ncl
  b/ses/materials
• Develop procedures for rank ordering students, if
  the demand for services exceeds funding.

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Enrolling students

• Contact the Child Nutrition program allowing the
  disclosure of students lunch status to determine
  SES eligibility. Only Title I directors and
  district SES specialists can access this
  information.
• There must be a signed contract between the
  school district and the provider before services
  begin.

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Enrolling students

• You must be tutoring students by the first week
  of November. (You may have several enrollment
  start dates throughout the year.)
• Develop a building lease agreement, if
  applicable.
• Develop a transportation agreement, if
  applicable.
• Assign an SES contact person for each school.

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Setting goals for student achievement

• Sample Learning Plan Agreements outlining
  statement of goals and timetables at
  www.ncpublicschools.org/nclb/ses/materials/ meet
  requirements of the law.

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SES Providers responsibilities

• Enter into contract
• Develop Learning Plan Agreements
• Deliver services in a manner compliant with
  federal, state and local regulations
• Provide on-going communication to the school and
  parents regarding progress

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Deliver services

• Involve parents in setting achievement goals for
  their child and invite parents to participate in
  conferences to discuss student progress on a
  regular basis.
• Submit Learning Plan Agreements to the school
  district within 30 days of when tutoring begins.

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Deliver services

• Do not provide more than 25 worth of incentives
  per student.
• Manage student behavior.
• Supervise students until they are picked up by
  authorized persons at the end of the session.
• Provide a substitute when a tutor is absent.

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Provide on-going communication

• Inform parents and school personnel of students
  progress on a regular basis, including written
  progress reports on specified dates.

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Parents responsibilities in SES

• Select a provider.
• Communicate with the provider and help set
  academic goals.
• Assure that the student is present for services.
• Review progress reports.

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Financing SES

• The set aside for SES and public school choice
  must be equal to 20 of the Title I, Part A
  budget.
• There must be a sufficient justification if less
  than 20 is set aside.
• Districts must establish a district-wide contract
  including a per student allocation or funding
  cap.

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What is the funding cap?

• the maximum amount paid for SES student tutoring
  per student and counted toward the 20 set aside

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How is the funding cap calculated?
Title I, Part A minus delinquent dollars and
divided by the current census poverty
count Example 2,000,000 (Title I, Part A) -
70,000) delinquent dollars) 1,930,000 1,930,0
00 1,600 (poverty count) 1,206.25 1,206.25
is the student cap
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Question
If the district has not spent all of its set
aside, can it pay for additional tutoring for a
student who has already met his/her cap? No,
other funds may be used, if available.
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Question
May a district fund an SES site coordinator from
the School Improvement (20) set-aside?   No.
The set-aside funds must only be expended on
school choice-related transportation and the
provision of SES. However, site coordinators may
be funded with carryover funds. With carryover
funds, a district can opt to provide extra funds
to a particular grade span grouping of Title I
schools or to a group of Title I schools with a
particular NCLB designation.  
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Question
How may a district receive approval for such an
SES site coordinator? The Title I project
application must provide a narrative explanation
of how the carryover funds will be expended in
such a way that schools, as indicated in the
group, will have an equitable opportunity for
participation in the services provided by the
coordinator.  
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Question
May a district pay for SES transportation costs
from the School Improvement (20)
set-aside?   No, set-aside funds must only pay
for transportation costs that are related to
public school choice. A school may, however, use
funds from its regular Title I allocation, if
this is determined to be a need and is addressed
in the schools plan.
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New budget codes
SES Noncertified 3.5350.050.146 SES Coordinator
(non-certified) SES Certified 3.5350.050.131 SES
Coordinator (certified) SI - SES 3.5350.050.311 SE
S (Part of 20 set-aside)  
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Contact information Lisa Huber 919.218.3476 lhube
r_at_dpi.state.nc.us P.O. Box 216 Winterville, NC
28590
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No Child Left Behind Resources
Web sites www.ncpublicschools.org/nclb
http//ayp.ncpublicschools.org/ www.ncreportcards.
org/src/ http//abcs.ncpublicschools.org/abcs/
www.ed.gov/nclb/landing.jhtml NCLB
Communications 919.807.3450