Expectations and Evaluation Standards for IMPAACT site CABs

1
Expectations and Evaluation Standards for
IMPAACT site CABs
2
IMPAACT Site CAB Standard Operating Procedures
(SOPs)

• Available on IMPAACT Website http//impaact.s-3.c
  om/
• SOPs include
• CAB Procedures
• Membership
• Meetings
• Support
• Responsibilities (Research, Community Capacity
  Building, Education)

3
Site CAB Evaluation

• NIAID site CABs will be evaluated every 6 months
• Year 2 February 2008, August/September 2008
• Year 3 2009
• 3 components of site CAB evaluation
• Community Site Evaluation for NIAID PIs/Site
  Leaders
• Community Site Evaluation CAB Member Questions
• Regional CAB (RCAB) Conference Call Participation

4
Site CAB Evaluation Criteria

• Site CABs will meet standards if all 3 criteria
  are met
• gt 50 on Community Site Evaluation for NIAID
  PIs/Site Leaders
• gt 50 on Community Site Evaluation CAB Member
  Questions
• RCAB representative and/or RCAB staff liaison
  attend 100 of RCAB conference calls

5
Evaluation Goal

• The site goal should be to meet 100 of standards
  in all 3 areas

6
Site CAB Evaluation Impact

• For Year 3 site CAB evaluations, Needs
  Improvement will result in fiscal consequences. 
  
• When sites do not achieve satisfactory scores
  (50 or above in both questionnaires and
  attendance in RCAB calls and meetings), 20 of
  the sites protocol implementation funds (PIF)
  will be restricted until deficiencies are
  remedied. 

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Site CAB Evaluation Questions

• Evaluations questions based on requirements in
  site CAB SOPs
• Topics include
• CAB meeting participation
• CAB input into meeting agenda and CAB budget
• Feedback and communication between CAB and
  Clinical Research Site (CRS)
• Meeting Record Keeping
• Composition of CAB and attendance
• Content of meetings related to IMPAACT research
  agenda
• CAB training
• Will be available on IMPAACT Website

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Its time to play!

• The Evaluation Game!

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• How many components are required for the IMPAACT
  site CAB evaluation?

• ANSWER 3
• Community Site Evaluation for NIAID PIs/Site
  Leaders
• Community Site Evaluation CAB Member Questions
• RCAB conference call participation.

10

• True or False
• To meet IMPAACT standards, the IMPAACT site CABs
  identified training interests must be addressed
  by your IMPAACT site staff.

ANSWER True.
11

• To meet IMPAACT standards, how many of your site
  CAB meetings must include discussions on
  perinatal, pediatric, or adolescent HIV research?
• 25
• 50
• 75
• 100

ANSWER 100
12

• To meet IMPAACT standards, how many CAB members
  are required to be direct stakeholders?
• Direct stakeholders are parents or caregivers
  of an HIV infected child, an HIV infected woman
  of child bearing age, HIV infected youth or at
  risk adolescents

ANSWER 50 for IMPAACT Site CAB, or 50 of
IMPAACT attendees at multi-network CAB
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• True or False
• To meet IMPAACT standards, the PI/Site Leader
  and/or designated research staff must report back
  to CAB members about how their input was used.

ANSWER True.
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• In Year 3, what are the consequences for sites
  that score Needs Improvement on the site CAB
  evaluation?

ANSWER When sites do not achieve satisfactory
scores (50 or above in both questionnaires and
attendance in RCAB calls and meetings), 20 of
the sites protocol implementation funds (PIF)
will be restricted until deficiencies are
remedied. 
15

• To meet IMPAACT standards, are site CABs required
  to document their discussions about perinatal,
  pediatric, and adolescent HIV research?

ANSWER Yes
16

• To meet IMPAACT standards, are site CABs required
  to document their meeting attendance and agendas?

ANSWER Yes
17

• How often will the site CAB evaluations be
  conducted?

ANSWER Every 6 months
18

• When will the next site CAB evaluation be
  conducted?

ANSWER February 2009
19

• True or False
• To meet IMPAACT standards, IMPAACT site CAB
  members must be asked for their input into the
  CAB budget.

ANSWER True.
20

• Will a site CAB meet standards if they score
• 70 on Community Site Evaluation for NIAID
  PIs/Site Leaders
• 80 on Community Site Evaluation CAB Member
  Questions
• 50 RCAB representative/staff liaison
  participation on RCAB conference calls?

ANSWER No. The site must have 100
participation (either the RCAB representative or
staff liaison) on RCAB conference calls.
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• Will a site CAB meet standards if they score
• 60 on Community Site Evaluation for NIAID
  PIs/Site Leaders
• 80 on Community Site Evaluation CAB Member
  Questions
• 100 RCAB representative/staff liaison
  participation on RCAB conference calls?

ANSWER Yes. The site meets standards in all 3
areas.
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• Will a site CAB meet standards if they score
• 50 on Community Site Evaluation for NIAID
  PIs/Site Leaders
• No Community Site Evaluation CAB Member
  Questions submitted
• 100 RCAB representative/staff liaison
  participation on RCAB conference calls?

ANSWER No. The site must meet standards in all
3 areas. The CAB member survey must be submitted
in order for standards to be met.
23

• True or False
• To meet IMPAACT standards, the IMPAACT site CAB
  must have input into the CAB meeting agendas.

ANSWER True.
24

• Thank you!