Vigilance in SCCL

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Vigilance in SCCL
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The great Chanakyas comments on corruption
among employees
CHANAKYA (150 AD)
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• Its not possible to guess whether the fish in
  water is drinking the water or not

• Its not possible to guess whether an employee is
  resorting to corruption or not

• LET US DISPROVE THIS

• We have conquered the outer space, but not our
  inner space.

• We have more knowledge, but less judgement

• We have higher income, but less morals

• We have multiplied our possessions,but reduced
  our values.

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COMMITMENT OF SCCL

• SCCL is totally committed to a clean
  corruption free administration, which ensures
  speedy and efficient service to all the
  consumers and shareholders
• With this objective SCCL has set up a Vigilance
  Department in 1987 as per the guidelines of
  Central Vigilance Commission.

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VIGILANCE MEANS

• Vigilance means alertness
• Alertness prevents corruption
• corruption / nepotism / etc., are certain
  important ailments plaguing an industry /
  company.
• Vigilance can play an important role in
  preventing the above.
• Vigilance is one of the important tools in the
  hands of the Management to achieve its desired
  goals.

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Continued

• Corruption / nepotism is perhaps the inherent
  character of about 80 public.
• 10 public are honest irrespective of the
  happiness.
• 10 public are dishonest irrespective low
  enforcement.
• 80 public behave depending on the system. They
  are fence sitters.
• Vigilance plays an important role in convicting
  the culprits and rewarding the honest people.

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• Objectives / Role of Vigilance Department
• To assist management in bringing about and
  sustaining
• proprietary integrity.
• To make fair, objective and prompt
  investigations to plug-
• out loopholes and to arrive at the
  truth and help
• dispense justice.
• To improve systems / procedures.
• To develop intelligence so as to detect cases
  of mischief
• To make all executives conscious of the
  principle that
• Vigilance is also a management
  function
• To interact with Govt. agencies like CBI,
  ACB, VE etc. on
• Vigilance matters.
• To protect whistle blowers
• To safeguard the interests of the company to
  run on sustenance growth, inturn for betterment
  of employees as well for overall improvement of
  the company.

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ORGANISATION STRUCTURE OF VIGILANCE
DEPARTMENT
CHAIRMAN MANAGING DIRECTOR
DIRECTOR (PA W) C.V.O.
CHIEF GENERAL MANAGER(VIGILANCE) M3
DY. GM (EM) M 1
Sr. P. O. - E3
Dy. Supdt. Survey Officer- E4
Supdt. Engr (Mining)-E-5
Dy. FM. E-4
A Jamedar six Vigilance Assistants (NCWA Gr.)
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Types of Complaints to Vigilance Department

• Anonymous Complaints Not being entertained
• Pseudonymous complaints by the Management
• Complaints with correct address
• News paper clippings, TV reports
• Telephonic Complaints
• Oral Complaints
• Complaints through email

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AREAS OF CORRUPTION IN ORGANISATION A
THEORITICAL ANGLE ( BASED ON CHANAKYAS
CONCEPTS )

• Disguised employment
• ( By allowing some workmen to leave the work
  spot unauthorisedly- taking more work from
  less no. of employees - Ex free musters to
  some leaders -

)
)
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• Paying Company amount where its not necessary
• ( paying avoidable Playdays/PHDs ,
• Local purchase of articles having under-value
• ( less quality material purchased by some
  officers/staff )
• Local purchase of articles having under-quality
• (cheap material purchased by some officers/staff
  )

)
)
)
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• Doing less work- but over reporting
• Selling more coal of the Company by under
  reporting
• (Issuing more coal (by weighing less) in
  respect of private Lorries at weigh-bridges -
• Deploying less workmen but over reporting and
  mis- utilising the remaining manpower
• ( occurred in most of time rated jobs at mines
  etc.,

)
(
)
(
)
(
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• Spending less and over reporting
• ( occurs more in respect of expenditure on
  welfare works etc., -
• Misappropriation in measurement to be received
  for Company -
• ( approving under supply of HSD Oil by Private
  lorry drivers at OC bunks etc.,-

)
)
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Vigilance Enquiry

• It is the prime duty of an executive and an
  employee of the company to extend their full
  cooperation to the vigilance department
  authorities in conducting enquiries in free and
  fair manner
• Vigilance department authorities are empowered to
  enter any place of the company and take any
  record in to safe custody with due
  acknowledgement.

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PERSONS INVOLVED IN ENQUIRY PROCEEDINGS

• Disciplinary Authority
• Charge Sheeted Employee
• Enquiry Officer
• Presenting Officer
• Defense Assistant (not mandatory)
• Witnesses
• (Dos Donts for all those who are participating
  in disciplinary proceedings area being supplied
  individually)

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PENALTIES
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Penalties for Misconduct under clause 26 (8 type
of penalties)

• Warning, reprimand, censure
• Fine
• Suspension without wages for a period of not
  exceeding 10 days
• Stoppage of increment with out cumulative effect
• Stoppage of increment with cumulative effect
• Reversion to Lower Grade
• Removal / Discharge from Service
• Dismissal from Service

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TEN COMMANDMENTS TO AN OFFICER

• Be quick and alert
• Be fast and moving, avoid laziness
• Be thinking with wisdom
• Be discussing avoiding arguments
• Be confidential, confident, avoid criticising
  others
• Be friendly and smiling and avoid rivalry
• Be modest
• Be punctual to duties
• Be cool, avoid heat
• Be honest

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All the Executives have to follow the following

• If there is a laid down Rule or Procedure as per
  Law follow it
• If in any situation there is no laid down Rule /
  Procedure apply your mind and act in prudent
  manner as if you deal with your own money and
  also take approval of competent authority
  enlightening the points with due reference to
  above.
• If in any situation, laid down rule could not be
  followed- keep a speaking note and indicate how
  and why you decide the matter deviating the
  rules. Take approval of competent authority
  enlightening the points with due reference to
  above.
• Implementing verbal orders of senior officers
• If it is as per Rules, it should be done and
  appropriate approval to be taken.
• If it is not as per Rules, move a speaking note
  for approval of competent authority to implement.

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LABOUR AND OTHER LAWS TO BE NOTED BY THE EXECUTIES

• Indian Trade Union Act 1926
• Workmen compensation Act 1926
• Industrial Employment (Standing Orders) Act 1946
• Mines Act 1952
• Mines Rules 1955
• Maternity Benefit Act 1966
• Payment of Gratuity Act 1972
• Coal Mines Provident Fund Act 1948
• Industrial Disputes Act 1947
• Contract Labour Abolition Act 1970
• Right to Information Act 2005 etc.,

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CIRCULARS, RULES AND BYE LAWS OF THE COMPANYto
be noted by all executives

• Establishment Manual
• Year wise Circulars issued from time to time
  (issued from Corporate Personnel Vigilance, FA,
  Audit Depts. etc.
• Conduct, Discipline and Appeal Rules 1989 (CD A
  Rules)
• Standing Orders (English Telugu Version)
• Executive Hand book
• Civil List (Details of all executives)
• National Coal Wage Agreements and other
  agreements and implementation circulars (NCWA)
• Departmental Enquiry Procedures etc.,

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• C. D. A. Rules, 1989
• Called Conduct, Discipline Appeal Rules,
  1989
• Approved by Board of Directors - Rules to
  regulate the behavior of An executive -
  constitution / a Bible.

Misconducts (Clause 5)
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Misconducts contd.,
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(Mis-conducts contd.,)
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STANDING ORDERS

• Standing Orders are applicable to all NCWA
  employees
• Amended Standing Orders came into force w.e.f.
  01.08.1994
• Required under Industrial Employment (Standing
  Orders) Act 1946
• Act of Misconduct under clause 25 (i.e. 43
  misconducts are mentioned in Standing Orders as
  sub-clauses)
• Penalties for Misconduct under clause 26 (8 types
  of penalties) contd..

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• It is of utmost importance to maintain..
• Good knowledge of work norms.
• Strong moral base.
• Keeping good reputation always

• Preventive Measures to be taken by Executives
• To keep a watch on the performance of some long
  standing employees / supervisors with bad
  reputation.
• Maintain interaction with some committed
  employees / whistle blowers get informal
  feed back.
• Sense the prevailing dissatisfaction against
  some supervisors / employees.
• Watch for unusual transaction / Variations in
  reports.
• Take help of I.T. to detect frauds /
  misappropriations.
• Critically analyse work damage / accident
  reports to unearth hidden facts.
• Adopt novel type of monitoring ( ex focus on
  gray areas, visiting work spots during
  odd-hours etc.

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• SPECIAL ATTENTION TO BE PAID BY
• EXECUTIVES
• DECLARATION OF
• INITIAL PROPERTY RETURNS AND SUBSEQUENTLY
  ANNUAL PROPERTY RETURNS
• DETAILS OF EMPLOYMENT OF NEAR RELATIVES IN
  SCCL AND RELATED COMPANIES
• HOME TOWN FOR LTC AND FAMILY MEMBERS

Some clauses to be noted (1) To inform the
management in case of arrest by Police (2) Not
to consume intoxicants (3) Not to accept Dowry
to self or children (4) Not to bond another
marriage against law.
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• Other Duties
• To inform Employment of near relations
• Not to take part in Political Elections
• Not to criticise the Company through any Media
• Not to Get Insolvent

• Common Mis-conducts
• Misuse of manpower for personal use
• Misuse of Company vehicles for personal use.
• Misuse of company material, phones, Stationary
  etc.
• Non-utilisation of personal vehicles on which
  conveyance
• allowance is drawn.

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Important Areas focussed by Vigilance recently.

• HSD oil in OC mines - siphoning to outside
• Illegal occupations of company's land
• Weigh bridges - mal-practices
• Appointments - Malpractice in Recruitment
• Impersonating in dependent employment
• Vigilance surveys in OB removals in OC Projects
• submitting fake Driving licenses
• Pilferage of coal, iron scrap
• Misuse of Medical facilities in company Hospitals
• Irregularities in procurement / purchases
• System Studies in different departments from
  Vigilance angle

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• Conclusion
• Be well aware of rules/guidelines/practices and
  comply in toto.
• Maintain transparency in administration
• Maintain utmost personal integrity and
  discipline to duties
• Protect the bonafide complainants / whistle
  blowers
• Maintain assets proportionate to obtain
  prior approval for
• known sources of income and to submit
  acquisition / disposal of movable
• precise APRs written time frame assets above
  the value of Rs.25000/-
• Not to misuse official position / manpower /
  vehicles etc
• Act yourself as whistle blower also

Feel like a Vigilance Officer in your own
perspective and take preventive/ curative action
against corruption
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Eat good food, Eat moderately, Eat rightly-earned