Forms

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Forms

• Using ICS in Communication

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Five minutes before the party is not the time to
learn to dance! Snoopy circa 1982
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During this Session You will Learn

• Types of Incidents
• What form to use and when
• How ICS and Form work together
• Forms you need to understand But someone else
  will provide for you
• What Forms you should carry as part of your Go Kit

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Types of Incidents

• Type 5 Incident
• The incident can be handled with one or two
  single resources with up to six personnel.
• Command and General Staff positions (other than
  the Incident Commander) are not activated.
• No written Incident Action Plan (IAP) is
  required.
• The incident is contained within the first
  operational period and often within an hour to a
  few hours after resources arrive on scene.
• Examples include a vehicle fire, an injured
  person, or a police traffic stop.

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• Type 4 Incident
• Command staff and general staff functions are
  activated only if needed.
• Several resources are required to mitigate the
  incident.
• The incident is usually limited to one
  operational period in the control phase.
• The agency administrator may have briefings, and
  ensure the complexity analysis and delegation of
  authority are updated.
• No written Incident Action Plan (IAP) is required
  but a documented operational briefing will be
  completed for all incoming resources.
• The role of the agency administrator includes
  operational plans including objectives and
  priorities.

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• Type 3 Incident
• When capabilities exceed initial attack, the
  appropriate ICS positions should be added to
  match the complexity of the incident.
• Some or all of the Command and General Staff
  positions may be activated, as well as
  Division/Group Supervisor and/or Unit Leader
  level positions.
• A Type 3 Incident Management Team (IMT) or
  incident command organization manages initial
  action incidents with a significant number of
  resources, an extended attack incident until
  containment/control is achieved, or an expanding
  incident until transition to a Type 1 or 2 team.

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Types of Incidents

• Type 3 Incident (cont)
• The incident may extend into multiple operational
  periods.
• A written IAP may be required for each
  operational period.

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• Type 2 Incident
• This type of incident extends beyond the
  capabilities for local control and is expected to
  go into multiple operational periods.
• A Type 2 incident may require the response of
  resources out of area, including regional and/or
  national resources, to effectively manage the
  operations, command, and general staffing.
• Most or all of the Command and General Staff
  positions are filled.
• A written IAP is required for each operational
  period.
• Many of the functional units are needed and
  staffed.
• Operations personnel normally do not exceed 200
  per operational period and total incident
  personnel do not exceed 500 (guidelines only).
• The agency administrator is responsible for the
  incident complexity analysis, agency
  administrator briefings, and the written
  delegation of authority.

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• Type 1 Incident
• This type of incident is the most complex,
  requiring national resources to safely and
  effectively manage and operate.
• All Command and General Staff positions are
  activated.
• Operations personnel often exceed 500 per
  operational period and total personnel will
  usually exceed 1,000.
• Branches need to be established.
• The agency administrator will have briefings, and
  ensure that the complexity analysis and
  delegation of authority are updated.
• Use of resource advisors at the incident base is
  recommended.
• There is a high impact on the local jurisdiction,
  requiring additional staff for office
  administrative and support functions.

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Forms required during Initial Response Phase
Field Personnel Go Kit ICS 201 Incident
Briefing Form ICS 213 SCCo General Message
Form ICS 214 SCCo Unit Log / Net Control
Log ICS 310 SCCo ON-SITE Assignment Sheet ICS
311 SCCo Resource Assignment Sheet ICS 314 SCCo
Windshild Assessment Survey
Beginning of Initial Response
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Lets Look at a ICS 201 Form for an Incident
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COMMUNICATIONS NETWORKS THAT MAY BE REQUIRED

• COMMAND NET
• TACTICAL NETS
• SUPPORT NET
• GROUND-TO-AIR
• AIR-TO-AIR
• etc.

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Logistic Section Chief
Communications Unit Leader SCCo Chief Radio
Operator
Incident Communications Center Manager Net
Control Message Command
Dispatch Supervisor Resource Net Control
Communications Technician
Dispatch Recorder
Radio Operator
Radio Operator
Radio Operator
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COMMUNICATIONS UNIT LEADER CHECKLIST
COMMUNICATIONS UNIT LEADER CHECKLIST RESPONSIBILITIES
The Communications Unit Leader, under the direction of the Service Branch Director or Logistics Section Chief, is responsible for developing plans for the effective use of incident communications equipment and facilities.  These include

• Installing and testing of communications
  equipment.
• Supervision of the incident communications
  center.
• Distribution of communications equipment to
  incident personnel.
• Maintenance and repair of communications
  equipment.

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COMMUNICATIONS UNIT LEADER CHECKLIST
COMPLETED / NOT APPLICABLE TASKS
Obtain a briefing from the Service Branch Director or Logistics Section Chief.
Determine the Communications Unit personnel needs.
Advise on the communications capabilities and/or limitations during preparation of the incident action plan.
  Prepare and implement the incident radio communications plan (ICS Form 205).
Ensure that the incident communications center and message center is established.
Set up the telephone and public address system.
Establish appropriate communications distribution and/or maintenance locations within the base and camp(s).
Ensure that communications systems are installed and tested.
Ensure that an equipment accountability system is established.
Ensure that personal portable radio equipment from cache(s) is distributed per radio plan.
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COMMUNICATIONS UNIT LEADER CHECKLIST
COMPLETED / NOT APPLICABLE TASKS
     Provide technical information as required on Adequacy of communications systems currently in operation. Geographic limitations on communications systems. Equipment capabilities. Amount and types of equipment available. Anticipated problems in the use of communications equipment.
  Supervise Communications Unit activities.
       Maintain records on all communications equipment as appropriate.
       Ensure that all equipment is tested and repaired.
      Recover equipment from relieved or released units.
      Maintain the unit log (ICS Form 214 or local form).
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ICS 206
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ICS 205 RACES COMMUNICATIONS PLAN Pg____ of ____ ICS 205 RACES COMMUNICATIONS PLAN Pg____ of ____ 1. INCIDENT NAME 1. INCIDENT NAME 2. DATE/TIME PREPARED 3. OPERATIONAL PERIOD
4. COMMUNICATIONS RESOURCE UTILIZATION 4. COMMUNICATIONS RESOURCE UTILIZATION 4. COMMUNICATIONS RESOURCE UTILIZATION 4. COMMUNICATIONS RESOURCE UTILIZATION 4. COMMUNICATIONS RESOURCE UTILIZATION 4. COMMUNICATIONS RESOURCE UTILIZATION
TYPE USED (check) FREQUENCY/PL FUNCTION ASSIGNMENT REMARKS REMARKS
? AMATEUR RADIO ? ATV ? PACKET ? OTHER _____________
? AMATEUR RADIO ? ATV ? PACKET ? OTHER _____________
? AMATEUR RADIO ? ATV ? PACKET ? OTHER _____________
? AMATEUR RADIO ? ATV ? PACKET ? OTHER _____________
? AMATEUR RADIO ? ATV ? PACKET ? OTHER _____________
ICS 205 SCCo RACES 5. PREPARED BY (planning) 5. PREPARED BY (planning) 5. PREPARED BY (planning) 6. MISSION NUMBER XSC - 6. MISSION NUMBER XSC -
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Lets look at a Incident Action Plan for an
Incident
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Other Forms
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ICS 205 RACES COMMUNICATIONS PLAN Pg____ of ____ ICS 205 RACES COMMUNICATIONS PLAN Pg____ of ____ 1. INCIDENT NAME 1. INCIDENT NAME 2. DATE/TIME PREPARED 3. OPERATIONAL PERIOD
4. COMMUNICATIONS RESOURCE UTILIZATION 4. COMMUNICATIONS RESOURCE UTILIZATION 4. COMMUNICATIONS RESOURCE UTILIZATION 4. COMMUNICATIONS RESOURCE UTILIZATION 4. COMMUNICATIONS RESOURCE UTILIZATION 4. COMMUNICATIONS RESOURCE UTILIZATION
TYPE USED (check) FREQUENCY/PL FUNCTION ASSIGNMENT REMARKS REMARKS
? AMATEUR RADIO ? ATV ? PACKET ? OTHER _____________
? AMATEUR RADIO ? ATV ? PACKET ? OTHER _____________
? AMATEUR RADIO ? ATV ? PACKET ? OTHER _____________
? AMATEUR RADIO ? ATV ? PACKET ? OTHER _____________
? AMATEUR RADIO ? ATV ? PACKET ? OTHER _____________
ICS 205 SCCo RACES 5. PREPARED BY (planning) 5. PREPARED BY (planning) 5. PREPARED BY (planning) 6. MISSION NUMBER XSC - 6. MISSION NUMBER XSC -
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ICS 211A SCCo CHECK IN LIST (COMMUNICATIONS) ICS 211A SCCo CHECK IN LIST (COMMUNICATIONS) 1. INCIDENT NAME 1. INCIDENT NAME 1. INCIDENT NAME 2. DATE 2. DATE 3. INCIDENT NUMBER 3. INCIDENT NUMBER 3. INCIDENT NUMBER 4. CHECK IN LOCATION 4. CHECK IN LOCATION
5. INFORMATION 5. INFORMATION 5. INFORMATION 5. INFORMATION 5. INFORMATION 5. INFORMATION 5. INFORMATION 5. INFORMATION 5. INFORMATION 5. INFORMATION 5. INFORMATION 5. INFORMATION
PERSONNEL NAME CALL SIGN CALL SIGN AGENCY TIME IN TIME IN TIME OUT TIME OUT HOURS REMARKS REMARKS REMARKS










ICS 211A SCCo RACES 6. NUMBER OF PAGES _____________ of ____________ 6. NUMBER OF PAGES _____________ of ____________ 6. NUMBER OF PAGES _____________ of ____________ 7. PREPARED BY (RESOURCE UNIT) 7. PREPARED BY (RESOURCE UNIT) 7. PREPARED BY (RESOURCE UNIT) 7. PREPARED BY (RESOURCE UNIT) 7. PREPARED BY (RESOURCE UNIT) 7. PREPARED BY (RESOURCE UNIT) 7. PREPARED BY (RESOURCE UNIT) 8. MISSION NUMBER XSC -
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4387
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ICS 214 SCCo RACES UNIT LOG / Net Control Log ICS 214 SCCo RACES UNIT LOG / Net Control Log ICS 214 SCCo RACES UNIT LOG / Net Control Log 1. INCIDENT NAME 2. ACTIVATION NUM 3. DATE/TIME PREPARED
4. UNIT NAME/RADIO NET NAME 4. UNIT NAME/RADIO NET NAME 4. UNIT NAME/RADIO NET NAME 5. PREPARED BY (Name, Call sign, and Position) 5. PREPARED BY (Name, Call sign, and Position) 6. pg ____ of ___ Version Date 1/20/07
7. ACTIVITY LOG 7. ACTIVITY LOG 7. ACTIVITY LOG 7. ACTIVITY LOG 7. ACTIVITY LOG 7. ACTIVITY LOG
TIME SOURCE/DESTINATION MSG NUM MAJOR EVENTS (If Message, record SCCo Message Number) MSG NUM MAJOR EVENTS (If Message, record SCCo Message Number) MSG NUM MAJOR EVENTS (If Message, record SCCo Message Number) MSG NUM MAJOR EVENTS (If Message, record SCCo Message Number)










Net Control Log
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TRANSPORTATION PLAN TRANSPORTATION PLAN TRANSPORTATION PLAN TRANSPORTATION PLAN TASK TASK TASK TASK NAME TASK NAME TASK NAME TASK NAME TASK NAME TASK NAME TASK NAME TASK NAME FOR OPERATIONAL PERIOD DATE PREPARED TIME PREPARED DATE PREPARED TIME PREPARED
TEAM NAME/ NUMBER OF PEOPLE PICK-UP POINT PICK-UP POINT DROP-OFF POINT EST. TRAVEL TIME EST. TRAVEL TIME U FOOT U VEHICLE UHELICOPTER U FIXED WING U BOAT ALLOCATION ALLOCATION ALLOCATION ALLOCATION
OPERATOR OPERATOR OPERATOR CALL SIGN
EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT
DEPART TIME DEPART TIME DEPART TIME RETURN TIME
OPERATOR OPERATOR OPERATOR CALL SIGN
EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT
DEPART TIME DEPART TIME DEPART TIME RETURN TIME
OPERATOR OPERATOR OPERATOR CALL SIGN
EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT
DEPART TIME DEPART TIME DEPART TIME RETURN TIME
OPERATOR OPERATOR OPERATOR CALL SIGN
EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT
DEPART TIME DEPART TIME DEPART TIME RETURN TIME
OPERATOR OPERATOR OPERATOR CALL SIGN
EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT
DEPART TIME DEPART TIME DEPART TIME RETURN TIME
OPERATOR OPERATOR OPERATOR CALL SIGN
EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT
DEPART TIME DEPART TIME DEPART TIME RETURN TIME
SHEET OF SHEET OF SHEET OF PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) PREPARED BY (LOGISTICS) ICS 307

REV 96/04/22
REV 96/04/22
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Resource Check In Assignment Sheet
Santa Clara County ARES/RACES
ICS 311 SCCo
Page _____ of ________ Event _____________________
_ Activation ____________ Date _________ Net
Control Call Sign ____________
NAME ____________________________________________
Date _______________________________- Event/Incid
ent ________________________
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ICS 225
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ICS 226
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Questions?