Module 2 The Applicant Flow

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Module 2 The Applicant Flow

• Kiosk Setup
• Paper Applications
• Online Applications
• Merges

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Kiosk Instructions
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Online Applicants
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Online Applicants
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Paper Process

• How do you move paper
• Applicants into your
• Digital tracking
• Process?
• In January -
• New Paper Process
• New Scanning Process

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Paper Process

• How do you move paper
• Applicants into your
• Digital tracking
• Process?
• You may elect to
• Enter Information
• Fax to Jobscience

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Paper Process

• The system identifies
• possible duplicate records
• You may elect to
• Select a Match
• Or Continue Processing

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Paper Process
How do you move paper Applicants into your
Digital tracking Process? The system will
request that you type in all the
candidates relevant contact information and And
provide answers to applicant questions
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Module 3 - Processing Candidates

• Passing It On
• Recording Notes
• Tracking Information
• Communicating and Merging

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Overview The Applicant Tracking Page
To access the Applicant Tracking page, click on
AppTrack on the left hand navigation menu
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Overview The Applicant Tracking Page
The Applicant Tracking page allows you to view
all of your posted positions and their status, as
well as relevant statistics for each position
such as number of views and number of applicants.
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Overview The Applicant Tracking Page
Total Views The Total Number of Views for this
position App The number of applications this
position has received Rej The number of
candidates rejected for this position
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Overview The Applicant Tracking Page
To view applicants for a certain posting, click
on the Job Title, or select that position from
the drop-down menu and click View Applicants.
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Overview The Applicant Tracking Page
This page shows all the applicants for the
selected position, their current status, and date
of the last status change. To see more details
about an applicants status or resume, click on
the applicants name.
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Overview The Applicant Tracking Page
Clicking on the applicants name brings up that
candidates profile and resume. Use the icons
next to the applicants name to perform an
action.
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Responding to an Applicant
Download Resume The Download Resume Screen
allows you to download a hard copy of the
applicants resume.
Reject Candidate The Reject Candidate screen
presents a sample of the email the candidate will
receive when rejected. You can also add an
internal note.
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Responding to an Applicant
Snooze If you arent ready to make a decision
about a candidate, but you would like to be
reminded to look at a candidate, select snooze
and you will be emailed a link that takes you
back to the candidates.
Send a Personal Message If you would like the
candidate to provide additional information or
you want to communicate directly with them, try
send a personal message.
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Responding to an Applicant
Request References The Request References screen
presents a sample of the email the candidate will
receive when references are requested. You can
also add an internal note.
Schedule an Interview The Schedule an Interview
screen allows you to choose two different
interview times, and add an internal note. It
also presents a sample email that the candidate
will receive when an interview is scheduled.
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Responding to an Applicant
Pass Application On This Pass Application On
screen allows you to forward the application to
another user in the system. You can also add an
internal note.
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Offer
Making an Offer

• The Offer Button Allows
• Collect Offer Data
• Send an Offer Letter Email
• Bypass Sending a Letter
• Send a standard offer text

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Hire
Making a Hire

• The Hire Button Allows
• Collect Offer Data
• Send an Offer Letter Email
• Bypass Sending a Letter
• Send a standard offer text
• Mark a Position Closed

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Responding to an Applicant
Adding Private Notes You can add notes to a
Candidates Profile by clicking the Notes tab.
Once the Application Notes window loads, Click on
the Enter New Note button.
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Responding to an Applicant
Select an Activity this note pertains to from the
drop-down menu -OR- Enter a custom activity in
the box below (this will override the drop-down
selection). Enter your note in the box below,
and click the check-box next to Private. When
finished, click Enter New Note for ltapplicant
namegt to enter the note.
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Viewing Candidate Profiles
After clicking on an Applicants Name, you can
view the following information by clicking the
appropriate Tab under their name Resume View
this candidates resume Questions View this
candidates response to employment
questions References View this candidates
references (candidate must release references
first) Interview Schedule View Interviews
scheduled with this candidate Notes View notes
in candidates history (and add new ones) Other
Applications View other positions within your
company that candidate has applied to