New Perspectives on Microsoft Office PowerPoint 2003 Tutorial 4

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Microsoft Office PowerPoint 2003

• Tutorial 4 Integrating PowerPoint With Other
  Programs and Collaborating With Workgroups

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Apply a template from another presentation

• You have learned how to apply a design template
  from a template file to your presentation.
• You can use the same method to apply a design
  template from another presentation to your
  presentation.
• Click the Slide Design button to display the
  Slide Design Task Pane
• Click the Browse button and locate the
  presentation from which you want to apply the
  design template
• Select the presentation file, and click the Apply
  button to apply the other presentations design
  template to the current presentation

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A presentation with its existing design scheme
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Presentation with new design scheme applied
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Import, modify, and export a Word outline

• To import an object is to insert a file that was
  created in one program into another program's
  file.
• When you insert an object, such as a Word
  outline, it automatically becomes part of the
  PowerPoint presentation.
• To insert a Word outline into a PowerPoint
  presentation, open the Insert Outline dialog box
  by selecting Slides from Outline from the Insert
  menu
• Locate the Word file containing the outline,
  select it, and then click the Insert button
• The outline is now part of PowerPoint, and the
  text of the outline can be modified within
  PowerPoint just as any other PowerPoint
  presentation outline.

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An illustration of importing
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Modify a Word outline within PowerPoint
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Import considerations

• Since the outline is now part of PowerPoint, any
  changes you make to the outline will not be
  reflected in the original Word document.
• When importing something into PowerPoint, there
  is no connection between PowerPoint and the
  original application.
• You can also save the modified outline as a Word
  document by exporting the outline from PowerPoint
  to a Word file.

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An exported outline in a Word document
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Embed and modify a table from Word

• When you embed an object, you edit the object
  using the source application's toolbars and
  commands, but the changes you make take effect in
  the destination file only.
• Embedding is similar to importing except that it
  allows a one-way connection to be maintained with
  the source program.
• For example, if you embed a Word table in a
  PowerPoint presentation and then double-click on
  the table, you can use Word commands to edit the
  table while still in PowerPoint
• This is referred to as in-place editing
• When you edit the embedded table in PowerPoint,
  however, the changes are not made to the original
  Word table.

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An embedded Word table
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An illustration of embedding
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Embed an object

• To embed a Word table into a PowerPoint
  presentation
• Open PowerPoint in Normal View with the Slide
  Pane active
• Click Insert on the menu bar and then click
  Object to open the Insert Object dialog box
• Click the Create from file option button to
  select it. Make sure the Link check box is not
  selected, and then click the Browse button
• Select the file that you want to embed, click the
  OK button in the Open dialog box, and then click
  the OK button in the Insert Object dialog box
• To modify the embedded table, you can
  double-click anywhere in the table and use Word.

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Embedding an object using the Insert Object
dialog box
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Link and modify an Excel chart

• Presentations can often be strengthened with data
  in a chart.
• You can easily link charts you create in Excel to
  a slide in a PowerPoint presentation.
• To link an Excel chart to a PowerPoint
  presentation
• Open PowerPoint in Normal View, click Insert on
  the menu bar, and then click Object
• In the Insert Object dialog box, click the Link
  check box, click the Create from File option
  button, select or type the filename of the chart,
  and then click the OK button
• To modify the chart, double-click anywhere on the
  chart in PowerPoint, which opens the chart in
  Excel.

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An illustration of linking an object
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Add hyperlinks to slides within a presentation
and to other presentations

• A hyperlink is a word, phrase, or graphic image
  that you click to jump to another location,
  called the target.
• Text hyperlinks are usually underlined and appear
  in a different color than the rest of the
  document.
• The target of a hyperlink can be another slide
  within the presentation or a slide in another
  presentation.
• You also can link to a Web page.
• When you link to a slide you are adding the
  hyperlink to a word or phrase and then
  identifying the target of the link.

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The Insert Hyperlinks dialog box
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Identifying text hyperlinks
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Use action buttons as hyperlinks

• To link to a slide in another presentation, you
  can use an action button, which is a ready-made
  icon.
• You can use one of the 12 predefined action
  buttons in PowerPoint or create and customize
  your own.
• To add an action button that links to another
  presentation
• Go to the slide that will contain the action
  button, click Slide Show on the menu bar, point
  to Action Buttons, and click the desired button
• Click the pointer at the location on the slide
  where you want the action button to appear
• Within the Action Settings dialog box accept or
  change the "Hyperlink to" target and click the OK
  button
• You can resize and move the action button icon as
  desired.

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The Action Settings dialog box
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A slide with an action button
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Saving a presentation as a Web page

• Open the presentation you wish to save as a Web
  page and select Save as Web Page from the File
  menu.
• Verify the Save as type list box displays Single
  File Web Page.
• Change the file name and Page title as
  appropriate.
• Click the Save button in the Save As dialog box.

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The Save As Web Page dialog box
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Viewing the Presentation in a Web Browser

• Its always a good idea to see exactly what the
  presentation looks like in a browser before you
  actually publish it to a Web server.
• To preview your presentation in a browser, select
  Web Page Preview from the File menu.
• PowerPoint starts your browser with the Web page
  open in the browser window
• If necessary, maximize the browser window so it
  fills the screen
• Use the navigation toolbar or the outline pane to
  navigate among your slides

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Presentation Web page in browser
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Collaborate with workgroups

• PowerPoint provides a wide variety of methods for
  sharing your presentations and collaborating with
  others.
• For example, you can send presentations via
  e-mail.
• Attach the presentation file to the e-mail
  message.
• You can also make your presentation available to
  Web users by saving it in Web Page format.

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Hold an online meeting or broadcast an online
presentation

• You can hold an online meeting via the Internet.
• To hold an online meeting from within an Office
  2003 program such as PowerPoint, you need the
  Microsoft NetMeeting program installed on your
  computer.
• You could also broadcast a presentation via the
  Internet.
• An online broadcast shows a PowerPoint
  presentation online by sending the presentation
  electronically to all the participants at a
  prearranged time.