Microsoft Office 2003- Illustrated Introductory, Premium Edition

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Microsoft Office 2003- Illustrated Introductory,
Premium Edition
Creating

• a Presentation

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Objectives

• Plan an effective presentation
• Enter slide text
• Create a new slide
• Enter text in the Outline tab
• Add slide headers and footers

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Objectives

• Choose a look for a presentation
• Check spelling in a presentation
• Evaluate a presentation

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Planning an Effective Presentation

• When planning a presentation, it is important to
• Determine the presentation purpose
• Determine and outline the message
• Determine the audience and delivery location
• Determine the best output
• Determine the presentation look
• Determine if any additional materials are needed

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Planning an Effective Presentation (cont.)
Outline of presentation content
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Planning an Effective Presentation (cont.)

• Using templates from the Web
• You can create a presentation with PowerPoint
  templates or templates found on the Web
• Click the Templates on Office Online hyperlink on
  the New Presentation task pane to locate a
  template on the Web
• Save the template in PowerPoint

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Entering Slide Text

• Each time you start PowerPoint, a new
  presentation opens
• A new blank title slide appears in Normal view
• Title slide has two text placeholders, the title
  placeholder and the Subtitle text placeholder
• Click the placeholder and type to enter text

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Entering Slide Text (cont.)

• After text is entered into a placeholder it
  becomes an object
• An object is any item on a slide that can be
  manipulated
• Objects are the building blocks that make up a
  presentation slide
• The Insertion point, a blinking vertical line,
  indicates where text appears
• A selection box, the slanted line border around a
  placeholder, indicated that the placeholder is
  ready to accept text

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Entering Slide Text (cont.)
Selection box
Title placeholder
Insertion point
Subtitle text placeholder
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Entering Slide Text (cont.)

• Using Speech Recognition
• Speech recognition technology lets you enter text
  and issue commands by talking into a computer
  microphone
• An Office feature that is set up through
  Microsoft Word
• Use the Training Wizard to teach the Speech
  Recognition module your voice

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Creating a New Slide

• To help create a new slide, PowerPoint has 27
  predesigned slide layouts
• A slide layout determines how all of the elements
  on the slide are arranged
• Slide layouts have a variety of placeholders for
  different objects
• Text, clip art, tables, charts, diagrams
• Body text placeholder used for bulleted lists

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Creating a New Slide (cont.)
Slide Layout placeholders
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Creating a New Slide (cont.)
New slide thumbnail
Slide Layout task pane
Current slide layout
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Entering Text in the Outline Tab

• Use the Outline tab when you want to focus on the
  presentation text
• Enter text as you would on the slide
• The outline tab displays text in outline form
  with headings (slide titles) and subpoints (body
  text)
• Body text is indented under the slide title

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Entering Text in the Outline Tab (cont.)
Slide title
Body text
New slide icon
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Adding Slide Headers and Footers

• Common header and footer text is a company name,
  product name, the data, and the slide number
• Can only add footer text to slides
• Can add header and footer text to notes and
  handouts
• Header and footer information is visible when you
  print the presentation

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Adding Slide Headers and Footers (cont.)
Footer text symbols
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Adding Slide Headers and Footers (cont.)

• Entering and printing notes
• You can add notes to your slides when you want to
  remember certain facts
• Notes do not appear on the slides themselves
• Use the Notes pane to enter notes
• Print notes (or blank lines) by selecting the
  Notes Pages option in the Print dialog box

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Choosing a Look for a Presentation

• PowerPoint provides a collection of design
  templates to help design the look of a
  presentation
• A design template has borders, colors, text
  attributes, and other elements that you can apply
  to the slides of a presentation
• Design templates can be modified
• Can apply one or more templates to a presentation

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Choosing a Look for a Presentation (cont.)

• Using design templates
• PowerPoint templates can be modified and saved
• Create and save a new template
• Begin with a blank presentation, then add the
  elements you want
• PowerPoint saves a new template with the file
  extension .pot to the Office templates folder

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Choosing a Look for a Presentation (cont.)
Slide Design task pane
Hyperlinks to open sub-task panes
Available templates
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Checking Spelling in the Presentation

• The spellchecker flags possible mistakes and
  suggests corrections
• Checks the spelling of all words against the
  words in the electronic dictionary
• Does not fix word-usage errors

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Checking Spelling in the Presentation (cont.)

• Checking spelling as you type
• PowerPoint checks our spelling as you type
• A red wavy line appears under a word that the
  electronic dictionary does not recognize
• Right-click the word to correct the error
• Add words to the dictionary

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Checking Spelling in the Presentation (cont.)
Unrecognized word
Selected word from list
Alternate spellings
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Evaluating a Presentation

• A good presentation design involves preparation
• An effective presentation is focused and visually
  appealing
• Visual elements can strongly influence the
  audiences attention and interest

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Evaluating a Presentation (cont.)

• When evaluating a presentation, it is important
  to
• Keep your message focused
• Keep your text concise
• Keep the design simple and appropriate for the
  content
• Choose attractive colors
• Choose easy to read fonts and styles
• Use visuals to help communicate the presentation
  message

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Evaluating a Presentation (cont.)
Audience impact from a visual presentation
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Evaluating a Presentation (cont.)
Poor color contrast
Font size too small
Drawn objects serve no purpose