The Pros and Cons of Microsoft office 365 and compared with other cloud-based system

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The Pros Cons of Microsoft Office 365 and also
compare with other Cloud-based system

• Microsoft Customer Services

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The Pros Cons of Microsoft Office 365
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• For any business, To switch to a cloud-based
  system where all pieces of data can be
  considered and stores online..
• Platforms like Microsoft Office 365 have many
  benefits, but at sometimes it may not be suitable
  for business. To help you in deciding whether the
  system that works for your business or not, here
  are some pros and cons of using MS Office 365 for
  business.

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Advantages of Office 365

• Work from anywhere with Internet access
• The powerful advantages of using a cloud-based
  system is that all appliances normally used by
  you at work sites can be accessed remotely.
• People just access programs on their computers or
  physical servers at work in the past time.
  Microsoft Office 365 allows businesses to blaze
  these same files and programs anywhere they want
  to use any compatible device, such as -- users no
  longer need to be on-premises to complete their
  work. If you have a internet for a long time and
  you can carry on working, because everything can
  be saved on the cloud server.

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• Some Office 365 plans allows you to install full
  desktop version of the programs even if there is
  poor internet connection or suffer from regular
  downtime, you can simply carry on working and
  sync the changes once you have reconnected.
• Office 365 highly convenient for remote employees
  who work at home or frequently as they can simply
  be kept in the loop.

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Boosted productivity

• There are many ways to improve and save time in
  work productivity
• Seamless team collaboration
• For many business, able to collaborate with
  in-house departments and employees, and third
  party (individual) is an important factor.
• Co-Authoring tool allows multiple users to
  collaborate a piece of work at the same time in
  Office 365. Employees can be engaged with each
  other on the same project but there are no
  duplicate copies will be created because the
  updates are seen in real-time, you can see the
  editing of the documents that whos made and
  change of time.
• The features which is multi-collaboration, also
  helps to save time because you have dont have to
  wait for others to finish the work and before
  that you can make your edits.

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• 2. Regular, automatic updates
• IT technicians would have spent time checking,
  rebooting and updating software, it basically
  takes up their time but this means employees have
  to wait for continuing their work.
• In brief we can say that Office 365 regularly
  pushes out their updates. This helps to remove
  the burden which is placed on the IT staff, and
  allows you to continue working without being held
  slow or outdated software.

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Reduces security risks with advanced protective
features

• One of the main features about cloud-based
  systems such as Office 365 is how to secure it
  will be. Microsoft have taken jumps and spring in
  terms of security features to ensure that data
  uploads onto the cloud system are as secure as
  they possibly can be. And Its not just like
  hashed passwords with a mix up of letters,
  numbers and characters.
• There are some interesting and highly valuable
  features but Office 365s most attractive and
  popular ones include.

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• Data Loss Prevention
• A feature that allows business to monitor,
  regulate and protect sensitive business data.
• Threat Intelligence
• Office 365 features which allows enterprise E5
  users broad to see the thread landscape.And it
  will also helps in understand threads so they can
  respond more effectively to them.
• Mobile Device management
• It allows all the features IT staff to control
  the Microsoft Office 365 software with the help
  of mobile device. If the devices are lost or
  stolen, all of the data can be deleted in order
  to protect it without needing that original
  device to wipe out.
• These are the notable features for businesses who
  want to go forward or one step further in
  protecting sensitive data.

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• Advanced Security
• A feature that provides extra protection from
  revealing threats that may be hidden in emails
  and attachments. Users get extra security
  features such as two-factor authentication.
• Multiple, flexible plans tailored to businesses
• An office software plan might perfect in all
  ways. But for some of businesses it should not be
  change, just fit to them. It is basically in the
  cases with productivity suites which only have
  two or three plans available.
• Microsoft have seven plans to choose from the
  mixture of unique and overlapping features. But
  also helps in completing the businesses. That
  means you no need to compromise and you can
  choose the suitable plans for your business
  needs.

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Disadvantages of Office 365

• You always need an Internet connection to access
  up to date files
• The Office 365 has biggest advantages is its
  ability allows users to access their work
  wherever they are, but this may be its biggest
  disadvantages.
• This is because Office 365, like all cloud-based
  systems, uploads the data on the web, by this
  process you can access your work and no need to
  be on-premises or use your office computer.
• In your business if you are suffers from poor
  internet connection or regular downtime, then
  this can be a problem that you wont be able to
  access your most recent files.
• However, some plans allows you to download full
  desktop versions of Office 365 applications so if
  you know you are going without internet, you may
  simply download them and carry on working as
  normal - then upload later.

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• Is Data ever completely secure?
• If your business has a lot of data -- to the
  point where it can become difficult to deal with
  and cope then Microsoft can help in manage the
  security aspects to take the burden off.
• However, some businesses might not be comfortable
  with this as understandably, they did want their
  own employees to handle the problems rather than
  surrendering it to an external company.
• Microsoft have strict safety and regulations in
  place to help protect your information, as we
  mentioned the security features earlier. However,
  these regulations may interfere in your business
  daily activities ( for example, preventing the
  particular types of files from being imported).
  If there is case, certain Office 365 plans, such
  as the enterprise plan, allows you to control
  your own data - for peace of mind.
• There is also the security issue of information
  being accessed through the internet, as even the
  best and most advanced od security measures can
  be rupture.
• The most modern cloud-based system have highly
  advanced security features to help protect
  sensitive data as best as possible. There you can
  take various proactive measures for example,
  conducting regular inspections of data in order
  to discover fake projects and suspicious
  activity.
• Software should be updated on regular basis so
  you always have the latest security features
  something which Office 365 does automatically.

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Compatibility problems

• This might just be one of the most disheartening
  scenarios a business could face. Imagine being
  excited to finally test out Office 365 after
  years of putting up with slow, outdated software
  and then finding out that it isnt compatible
  with your old system.
• While Microsoft might roll out continuous updates
  with advanced features, they tend to only be
  compatible with devices that are capable of
  handling such a sophisticated piece of software.
• If you find that your systems arent compatible
  with Office 365, then there are a few ways around
  it but they can be costly and time-consuming.
  You could either upgrade every one of your
  systems to a newer version of Microsoft Windows
  or buy new systems.
• As well as this, you might also have clients or
  work with third-party companies who dont use
  cloud systems or have the same software.
• To help mitigate this drawback, Office 365 comes
  with Office Online a tool that allows
  third-party users to use basic functions such as
  viewing and editing documents without needing to
  subscribe to a plan. This tool is, however, very
  basic and limited to what can actually be done.

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How does Office 365 compare to other Cloud-Based
Systems?

• Before you decide to make the all-important
  change from traditional to cloud-based systems,
  you want to be well-informed.
• Although Microsofts Office 365 comes with a
  plethora of benefits, including advanced security
  features and the option to choose from multiple
  plans, there are other cloud-based systems
  offering similar features and benefits to
  Microsofts Office 365 for example, Zohos
  Workplace or Googles G Suite.
• Do your research and test different cloud systems
  out before you decide on the one thats best for
  you and your business.

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The Pros Cons of Microsoft Office 365 and also
compare with other Cloud-based system





By Anshul Dhaka

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