Goddard Space Flight Center Study Fellowship Program (SFP)

1
Goddard Space Flight Center Study Fellowship
Program (SFP)

• 2009
• Orientation Session

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Program Objectives

• To allow employees the opportunity to pursue
  job-related and mission related academic studies.
• To provide developmental opportunities to
  encourage professional and personal achievement
  and enhancement.
• To enhance the GSFC workforce to meet new
  challenges.

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Program Benefits

• Pays for tuition, books, and course-related fees
  
• Provides up to 10K/per person/per calendar year
  (including tuition, course-related fees, book
  costs, and local travel expenses) depending upon
  program funding
• Allows 40-hours off per week for one year, with
  supervisory approval, to attend classes, do
  homework, study/research, or prepare dissertation.

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Program Requirements

• Complete your IDP in SATERN by December 31, 2008.
• Make steady progress in your academic studies and
  successfully completing courses
• Maintain GPA of 2.9 or better. Failure to meet
  GPA requirement will result in probation period
  of one semester, during which students must
  recover to a 2.9 GPA to continuing taking
  courses.
• Remain in good academic standing with school.
• All participants are required to sign a 1 year
  Continued Service Agreement with NASA.

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Program Requirements (continued)

• If your plan deviates from your provided phasing
  plan, notify your management and the program
  manager immediately. Your phasing plan is the
  basis of the budget that is set up for you under
  the program and is the only plan that has been
  agreed to by your management and the Center.
• Within one month of the completion of your
  fellowship, you must submit a report to the
  program manager that documents what you intended
  to do during your fellowship and how you met
  those goals.
• Upon completion of courses for 2009, submit
  transcript to Qiuna Harris, Code 114, Building 1
  Room E100H.

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Obligated Service

• You will be obligated to remain with NASA for a
  period equal to three times the length of the
  Government-funded training.
• Time spent in classes and time off from work (to
  complete this program) are included in the
  calculation of the period of obligation.
• The clock starts at the beginning of the first
  semester that you are no longer taking leave
  under the program.
• If obligated service requirement is not met, the
  employee must reimburse NASA all course-related
  fees (tuition, institution fees, books, and other
  related academic fees that were paid).

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Reporting Time While in Center-Funded Academic
Programs

• Charge number to be used for FY2009
• 736466.11.01.04.01.03 (GSFC-RDMS Training)
• NOTE If these options do not appear in your
  drop down menu in WebTADS, please contact your
  WebTADS timekeeper for assistance.

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Allowable Expenses

• What is covered by the SFP
• Tuition
• REQUIRED Books
• REQUIRED Software
• Registration fees
• Library Fees
• Laboratory Fees
• Technology Fees
• REQUIRED Course Related Materials
• Local travel expenses (i.e. parking fees and
  mileage)

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Disallowable Expenses

• What is NOT covered by the Academic Programs
• Computer
• Student Service Fees
• Student Activity Fees
• Parking Fees
• Mandatory Fees
• Routine School Supplies
• Audited Classes
• Recommended Textbooks (versus required)
• Food, paraphernalia, etc.
• Application Fee
• Graduation Fee
• Long distance travel (i.e., airline tickets,
  meals, lodging, etc)

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Registering for Courses

• All courses must be related to current/future job
  duties or NASAs mission. (Please justify in
  block 11 in SATERN on the External Training
  Request (NF-1735) how the course is related.)
• Submit one NF-1735 through SATERN
  (https//satern.nasa.gov) for each academic
  course that has been approved at least 30 days
  prior to the start of the class.
• Be sure to enter SFP into the comments field
  under Block 18 on the NF-1735 in SATERN.

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Registering for Courses(continued)

• The SATERN system will route your request(s)
  electronically to your Supervisor and Directorate
  Training Coordinator and then to OHCM for
  processing.
• You will receive approval emails as your NF-1735
  progresses in SATERN.
• The NSSC will send you an email once your NF-1735
  has been approved with details on how to print
  your orders.

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Registering for Courses(continued)

• You must log into SATERN and print each approved
  course request. If you dont receive an email
  within 14 days, please check SATERN for the
  status of your request or contact the NSSC at
  1-877-NSSC123.
• You must provide a copy of your approved NF-1735
  to the academic institution when registering for
  courses.
• The NSSC will complete the purchase process in
  SATERN.
• Take responsibility to monitor the progress of
  your NF-1735. Again, courses must be approved
  prior to the start of class.

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Book Purchase Procedures

• Estimated cost of books should be entered in the
  Books or Materials Section, Block 18b on the
  NF-1735 completed for the course in which the
  book is required.
• After receiving the approved NF-1735,
  participants should purchase their textbooks and
  apply for reimbursement, using the form SF-1164
  Claim for Reimbursement for Expenditures on
  Official Business.

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Book Reimbursement Procedures

• Complete an SF-1164 for book reimbursement.
• Mail or hand carry your completed SF-1164, along
  with a copy of your receipt(s) along with a copy
  of your NF-1735 to Sharon Ray, Code 114, Bldg. 1,
  Room E100A.
• Book reimbursement are reviewed and approved by
  OHCM as applicable and then submitted to the
  Accounting Office for reimbursement via direct
  deposit to the participants banking institution.
• Please maintain a copy of your requests for
  reimbursements.

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Submitting Grades

• Submit a grade report or transcript (web version
  acceptable) to the National Shared Service Center
  (NSSC) at fax [phone] at the end of
  each semester. NOTE Failure to submit grade
  reports or transcripts at the end of each
  semester, will result in you reimbursing the
  Center for the costs of your training.
• Reimburse GSFC for any course in which
• Courses in which a final grade is less than a B
• Unapproved changes in course status
• Exceeding approved funding amount

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Program Points of Contact

• Academic Programs Manager
• - Michelle Dubose-Williams, x6-5166,
• email Marsha.M.Dubose-Williams_at_nasa.gov
• Program Assistant
• - General Program questions
• Qiuna Harris, x6-3061,
• email Qiuna.T.Harris_at_nasa.gov
• Processing Assistant
• -Training Request Book Reimbursement
• Sharon Ray, x6-5400
• email Sharon.R.Ray_at_nasa.gov