Information Management Capacity Check IMCC

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Information Management Capacity Check (IMCC)

• Library and Archives Canada
• IMCC - LAC What We Do and
• Getting Started Checklist

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Library and Archives Canada

• IMCC what we do

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IMCC - What We Do

• Attend meetings and briefings
• Provide briefings and information sessions to all
  levels
• Make presentations give information sessions
  e.G. ARMA, RMI, provincial governments
• Update IMCC tool and methodology
• Assist organizations considering or undertaking
  an assessment
• Provide documents/templates

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Sample Templates

• Action plan
• Project plan
• Statements of work
• Contract text
• Communiqués, e-mails
• Text for introductory presentations
• Interview and workshop guides
• Data collection forms

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What We Do For Specific Assessments

• Advise on facilitation options
• Provide advice and guidance to the project team
  during all phases
• Provide contact names
• Provide resource person to attend consolidation
  and validation sessions
• Provide documents/templates
• Note we do not provide facilitators for the
  assessments

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Planned Continuous Improvement on IMCC Tool and
Methodology

• Harvest lessons learned
• Share expertise between organizations
• Continuously monitor standards and best practices
  (national / international)
• Conduct focus groups
• Share IMCC tool, methodology and lessons learned
  with other jurisdictions

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IMCC Tool and Methodology

• Getting started A checklist

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Getting Started Checklist Project Management

• Participants
• Training
• Budget
• Tools and support resources
• Meetings, presentations, briefings
• Communications
• Scheduling
• Facilities
• Approval processes
• Documentation requirements

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Getting Started Checklist Participants

• Project champion(s)
• Project authority / manager
• Steering group
• Facilitator(s) and scribes
• Assessment team members
• Interviewees
• Workshop participants

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Getting Started Checklist Facilitator(s)

• Options
• Trained with appropriate skill sets
• IM knowledge (fundamentals, GoC IM environment,
  etc.)
• Availability
• Motivation
• Objectivity
• Commitment
• Scribe or direct scribe(s)

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Getting Started Facilitation Options

• External consultant
• Internal audit resource
• IM specialist trained
• Sharing expertise between departments
• Train the trainers

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Getting Started Checklist Budget

• Salary dollars (participants / support)
• Facilities
• Technology and software
• Training
• Printing and translation
• Consultants / facilitators
• Travel expenses
• Project codes
• Resource expenditure tracking

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Getting Started Checklist Technology

• IT support
• Data processing tools
• Software (incl. Presentations)
• Laptops, projectors, etc.
• Project mgmt. And scheduling toolset
• Electronic templates
• Electronic voting
• Electronic surveys
• Electronic document management
• Video conferencing
• Participant training (as required)

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Getting Started Checklist Facilities

• Meeting rooms (various sizes)
• Conference rooms for workshops
• Equipped boardrooms for consolidation and
  validation sessions
• Resource materials (copies, pencils,etc)
• Projectors, screens
• Whiteboards and flipcharts
• Video conferencing equipment

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Getting Started Checklist Communications

• Support from corporate communications
• Presentations, briefings, awareness, training
• Communication within steering group and
  assessment project team
• Letters / questions for interviews and workshops
• Announcements (e.G. Web-based)
• Project status reports for staff and management