Crimestar RMS

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Crimestar RMS
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Getting Started

• Logging into Crimestar

Insert Your User ID and Password that were
assigned to you by the administrator.
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Once logged in your screen should look something
like this
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Entering Information

• All entries should start with a Call For Service
  CFS
• The CFS number will be carried through if
  entering an Incident or Arrest report

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Calls For Service

• CFS are needed for any event that an officer may
  be dispatched to or is self-generated
• Events requiring a CFS can be
• False Alarms
• Assisting outside agencies
• Suspicious Persons
• Vehicle Crashes
• All events that require an Incident Report

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Calls For Service CFS
First select Calls For Service from the drop down
list on the upper right hand side of your screen
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Entering Calls For Service
To enter a new CFS click the box to the right.
NOTE if you are not sure which box to click,
let the cursor hover over the box and a screen
will appear to tell you what it does
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Calls for Service
Your first entry will be the CFS number. The CFS
number is obtained by pressing CTRL-F5
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Calls For Service
If the event requires an Incident Report copy the
CFS number from the Event field into the Incident
field
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Calls For Service
Always check the Press Release box
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Calls For Service
Select the type of call from the drop down list
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Calls For Service
A dog running loose for example
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Calls for Service
Now enter the Date and Time that the event
occurred
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Calls for Service
Pressing the green box will automatically insert
the CURRENT date and time
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Calls For Service
The Source box refers to where the call came from
IE a 911 call or a walk in to the station
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Calls For Service
This LOCATION field is where the Call Occurred
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Calls For Service

• Location vs. Address Field
• By double clicking on address or location you can
  change the field from an open block to an address
  field.
• You can use the open block for a call with a
  general location ex the 100 block of Michigan
  for a traffic stop
• You would use the address field for a house
  address

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Calls For Service
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Calls For Service
The Description Field should be a BRIEF detail of
what occurred. Approximately 2 to 3 sentences.
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Calls For Service
The Reporting Party field should be the primary
person involved in the incident.
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Adding Names and People to CFS

• The RP should be the reporting party OR the
  primary person involved in the call
• Using the Quick Fill option we can automatically
  fill in the persons info
• ALWAYS double check the info and add anything you
  have IF YOU ARE SURE IT IS CORRECT

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Adding Names and People to CFS
Type the last name, then the TAB key
First Name, or a partial first name, then TAB
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Adding Names and People to CFS
If the person is already in the system a list
like this should appear. If there is more than
one person with the same last name, select the
proper person
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Adding Names and People to CFS

• ALWAYS make sure it is the correct person
• Open the MNI file and add any info you may have
• Check your info against the info in the system
• If your info is different make a note of it and
  pass it along to a supervisor
• If the person is not in the system, fill in the
  fields on the CFS and then add any additional
  information to the MNI AFTER you have saved the
  CFS.

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Adding Names and People to CFS
Once you have selected the proper person DOUBLE
check their info by opening the MNI record
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Adding Names and People to CFS
If everything is correct close this box and
continue
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Adding Names and People to CFSLast Name First
vs. Unknown

• The RP field can be changed by double clicking on
  the RP to the left of the name field
• The Last Name First / DOB field should always be
  used if the RP is known
• The blank RP field should always be used if the
  Reporting Party is unknown
• DO NOT ENTER Unknown or UNK in the Last Name
  First field
• DO NOT USE yourself as RP, use the suspect,
  reporting party, or primary person involved. We
  already know you were involved.

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Adding Names and People to CFSLast Name First
vs. Unknown
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Multiple People on a CFS

• If your CFS involves more than one person the
  primary person should be listed in the RP field
• Additional people can be added, after the CFS has
  been saved, in the Field Interview file
• Select Create a Linked Field Interview on the
  lower right section of your SAVED CFS
• Enter your FI number (CFS number)
• The auto create feature only works AFTER you have
  saved your CFS
• Fill in the rest of the FI box

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Multiple People on a CFS
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Multiple People on a CFS
CFS Number
Field Interview Number generally the same as
your CFS number
Brief Explanation
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CFS Response Info
Fill in as much info as possible
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CFS Disposition
Select the Dispo that best suits your Event from
the drop down list labeled Dispo For Example if
you arrested someone, you would select Subject
Arrested
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CFS Disposition
Type a detailed narrative of the event. As a
general rule if the CFS requires more than two
paragraphs you may need to do an incident report
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False Alarms

• IF your CFS is for an Alarm select the Alarm File
  Record
• Lower right hand corner of the CFS screen
• Fill out the Alarm File Record

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False Alarms
False Alarm Record
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False Alarms
UmmYes
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False Alarms
Enter details from alarm
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Incident Reports

• Incident reports are required for
• ALL Arrests
• This includes misdemeanor citations (Information
  and Summons) or PROXY arrests
• Vehicle Impounds
• Use of Force Incidents

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Entering a new Incident
Then select NEW
Select INCIDENT from the drop down menu
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Entering a new Incident
Copy your CFS Event number into this field
DO NOT use the CTRL F-5 function on this
screen COPY your CFS number ONLY
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Entering a new Incident
After your insert your CFS number Crimestar will
automatically copy The info from your CFS to your
incident
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Entering a new Incident
Select the offense for your incident
If your have more than one offense the most
serious offense Always goes first
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Entering a new Incident
Check the attempt box for attempted crimes
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Entering a new incident
The UCR field should automatically fill in when
you enter an offense
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Entering a new incident
Continue with any subsequent offenses
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Entering a new incident
If you know exactly when the offense occurred
enter the date and time in both fields
Date Range should be the time frame that the
offense may have occurred
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Entering a new incident
Location is where the offense occurred NOT the
offenders address
If, for example, the offense is traffic related
enter the closest block number to the 100s Cross
street should be used for traffic related, but
not a building or residence.
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Entering a new incident
Check appropriate boxes as needed
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Entering a new incident
Date and time offense was reported
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Entering a new incidentPersons Tab
To add a new person to an incident first select
ADD
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Entering a new incidentPersons Tab
Enter the Last name, TAB, then the first name and
TAB, the quick fill option will work the same way
as the CFS
Remember to always double check your info against
the info in the MNI and update as needed
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Entering a new incidentPersons Tab
Select the proper status for this person
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Entering a new incidentPersons Tab
By selecting ID you will see a second screen with
more information
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Entering a new incidentPersons Tab
Fill in remaining boxes
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Entering a new incidentPersons Tab
Continue to add people by clicking ADD
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Entering a new incidentVehicles Tab
Fill in appropriate boxes for any vehicles
involved
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Entering a new incidentProperty Tab

• Any Property or Evidence that comes into or
  leaves the Department MUST be logged on the
  property page
• Stolen or recovered property is also logged on
  this page
• A location and/or disposition of the property
  must be properly entered

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Entering a new incidentProperty Tab
Start by selecting add
Tag numbers are assigned by the officer in charge
of the evidence room, this will be given to you
after he has taken custody of it
Select the proper UCR code from the drop down list
Your first item will be 01
Select the proper internal code
If there is a common item not listed on the drop
down make a note of it and let the Marshal or
myself know.
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Entering a new incidentProperty Tab
Article is the type of property Gun, Marijuana
ect
Brand Name or manufacturer
Model or Model Number
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Entering a new incidentProperty Tab
Owner Applied Number, this could be a name
engraved on an item or something similar
Serial Number (Duh)
A brief but detailed description of the item
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Entering a new incidentProperty Tab
Reason for entry and an approximate value date
of loss or recovery
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Entering a new incidentProperty Tab
If a drug select the proper drug and approximate
weight, after you have weighed it, not a
guesstimate
If a weapon click the weapon button
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Entering a new incidentProperty Tab
For serious offenses photos can be added to this
page
Photos should not be added for every incident,
they use a lot of space in the computer, this
should be used for serious offenses only. This
can only be done from the workstation.
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Entering a new incident Property Tab (photos)
Enter Photo for the type of evidence, fill in
appropriate boxes
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Entering a New IncidentProperty Tab (photos)
Select acquire and find the proper device and
digital photo
Once the desired photo has been located click add
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Entering a new incidentProperty Tab (photos)
You can add multiple photos under the same item
number
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Entering a new incidentProperty Tab
Any additional comments about property / evidence
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Entering a new incidentProperty Tab
If found or recovered property fill in
appropriate fields
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Entering a new incidentProperty Tab
Status/Tracking
Once you have turned your evidence over to the
officer in charge he will give you the
information needed to complete this page this is
where your BIN number will be entered
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Entering a new incidentProperty Tab
Status/Tracking
Start by clicking Add
Enter the date and time of seizure / recovery
Select the proper status/location (usually this
will be Property Room)
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Entering a new incidentProperty Tab
Status/Tracking
Select the proper location code from the drop down
In this location field you will enter the
specific BIN given to you by Thompson
Contact would be used if your evidence had been
sent out for testing, this would be who took
custody of it
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Entering a new incidentProperty Tab
Fill in appropriate information
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Entering a new incidentSolvability
Fill in appropriate boxes and fields
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Entering a new incident
There are several ways to type your narrative,
use your judgement, but always finish by running
the spell-check
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Entering a new incident
Always remember to fill in the Synopsis and press
release boxes. These should be approximately one
paragraph.
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Entering a new incidentStatus Tab
Select the proper report type from the drop down
list
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Entering a new incidentStatus Tab
Disposition is for our DEPARTMENT dispo
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Entering a new incidentStatus Tab UCR Dispos

• There are ONLY four UCR dispositions that can be
  used
• OPEN is used when
• Case is open and being investigated
• With or without suspects
• There has been no arrests
• Paperwork has been sent to Prosecutors office,
  but no warrant or arrest has been made

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Entering a new incidentStatus Tab UCR Dispos

• Cleared By Adult Arrest
• A physical arrest has been made
• On-site arrest or after warrant has been issued
• Proxy Arrest
• Information and Summons issued
• Cleared By Juvenile Arrest
• Same as Adult Arrest

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Entering a new incidentStatus Tab UCR Dispos

• Cleared By Exception
• Rarely will this be used
• Suspect has died
• Lack of victim cooperation
• Unfounded/Baseless/False Report
• Followed up with charges for filing a false
  report??
• Suspect is already in prison for an unrelated
  crime

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Entering a new incidentStatus Tab UCR Dispos

• Suspended and Unfounded are not actual UCR
  dispositions, even though they are listed they
  should not be used.

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Entering a new incidentStatus Tab
Select the proper UCR Dispo from the drop down
Enter the date that the dispo was entered or
changed
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Entering a new incidentStatus Tab - Supplementals
Supplementals can be added to another officers
report, if you receive information useful for a
report add it in the form of a supplement. Do not
tell the person supplying the info it not my
case or leave the officer a note to call them.
Take the information and supplement the case.
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Entering a new incidentStatus Tab
When your report is complete check the complete
and ready for review box
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Entering a new incidentKickback Messages and
filing paperwork

• If you receive a Kickback Message
• Correct the areas addressed in the message
• Send an e-mail to the person that reviewed and
  sent the kickback that the error has been
  corrected
• Once your report has been approved file it in the
  appropriate drawer
• This requires that you periodically check the
  status of your reports to see if they have been
  approved

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Arrest and Booking

• An arrest report needs to be completed every time
  an arrest is made, this includes warrant arrests

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Arrest and Booking

• Crimestar has many auto-fill features
• From the Citation screen you can select to create
  an arrest report
• This will save time if you familiarize yourself
  with these features
• If you have a traffic related arrest remember to
  enter your tickets first

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Arrest and Booking
Then click new
Start by selecting Arrest and Booking from the
drop down
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Arrest and Booking
Fill in fields the same as any other MNI record,
always double check your info and be as complete
as possible
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Arrest and Booking
Most of the fields on this screen can be filled
in from a copy of the booking profile from the
county jail. This may mean following up after
the arrest with the jail or waiting for the
profile to be completed.
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Arrest and Booking
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Arrest and Booking
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Arrest and Booking
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Arrest and Booking
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Arrest and Booking
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Arrest and Booking
Date and time they were turned over to jail staff
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Arrest and Booking

• For our purposes a person is in-Custody until
  WE remand them to the jail staff
• Once a person has been remanded to the jail they
  are no longer in our custody

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Arrest and Booking
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Citations, Warnings, and Ordinance Tickets

• All Traffic stops will result in some sort of
  documentation
• A complaint and summons
• An Information and Summons
• A Warning Ticket
• In rare situations where one of the above is not
  issued a CFS will be done

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Citations, Warnings, and Ordinance Tickets
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Citations, Warnings, and Ordinance Tickets
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Citations, Warnings, and Ordinance Tickets
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Citations, Warnings, and Ordinance Tickets
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Citations, Warnings, and Ordinance Tickets
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Field Interview

• The Field Interview function can be used to enter
  a person that you have come into contact with
• Terry stops that did not result in any further
  action
• Juveniles looking guilty of something

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Field Interview
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Field Interview
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Field Interview
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Pre-filling forms

• Many modules of Crimestar automatically fill
  other modules
• CFS will auto-fill into
• Alarm files
• Incident
• Citation to
• Citation (to clone a ticket)
• Accident
• Incident
• Arrest and Booking
• Incident to
• Arrest and Booking, but only when someone is
  listed as a suspect